The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., November 14, 2000.

Mayor Michael Coleman;

Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ernie Moon.

Paul Douville,

City Administrator.

His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT Community Plan Bylaw No. 1762, Amendment Bylaw No. 1906, 2000 and Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 1, No. 1907, 2000 (914 Jubilee Street) be moved to this portion of the agenda.

Carried.

City of Duncan Community Plan Bylaw No. 1762, Amendment Bylaw No. 1906, 2000

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT Council give leave to Councillor Kent to introduce "City of Duncan Community Plan Bylaw No. 1762, Amendment Bylaw No. 1906, 2000.

Carried.

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT "City of Duncan Community Plan Bylaw No. 1762, Amendment Bylaw No. 1906, 2000" be read for the first time.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor E. Moon

THAT "City of Duncan Community Plan Bylaw No. 1762, Amendment Bylaw No. 1906, 2000" be read for the second time.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT Council give leave to Councillor Caljouw to introduce "Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 1, No. 1907, 2000.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT "Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 1, No. 1907, 2000" be read for the first time.

Carried.

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT "Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 1, No. 1907, 2000" be read for the first time.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT this Meeting of City Council recess to hold a Public Hearing regarding 914 Jubilee Street.

Carried.

At 7:45 p.m. Mayor Coleman reconvened the Regular Meeting of City Council.

Movd. Councillor P. Kent

Secd. Councillor M. Caljouw

THAT the Minutes of the Regular Meeting of City Council held on October 23, 2000 be adopted.

Carried.

Movd. Councillor E. Moon

Secd. Councillor G. Maxwell

THAT the letter dated October 30, 2000 from the Municipal Finance Authority of BC, with which they provide a cheque for $6,237.92 representing the City's share of the surplus payout on Issue 30 for 20-year borrowers, be received with thanks, the contents noted and filed.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT the November 1, 2000 letter from the Social Planning & Research Council of BC, regarding Social Planning Month, be received, the contents noted, and filed.

Carried.

Councillor Jackson advised that she would be nominating a deserving person for recognition by SPARC.

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

THAT the Council of the City of Duncan proclaim November 27 - December 1, 2000 as "AIDS Awareness Week" and December 1, 2000 as "World AIDS Day" in the City of Duncan as requested in the October 30, 2000 Publication from the Canadian Public Health Association.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan ratify Mayor Coleman’s proclamation of November as "Diabetes Month" in the City of Duncan.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor P. Kent

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT the Council of the City of Duncan authorize the temporary street closures and other activities outlined in the November 3, 2000 letter from the Duncan Business Improvement Area Society (DBIAS) for the December 1, 2000 Downtown Christmas Celebration;

AND THAT Council express appreciation to the DBIAS for managing this event and for being responsible for the cost of the City Hall Courtyard Christmas Tree and any additional lights needed for it;

AND THAT Council extend most sincere wishes for a Merry Christmas and a most successful event to the Directors and Staff of the DBIAS and all involved businesses.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan authorize the following items in response to the November 6, 2000 letter from the Duncan Business Improvement Area Society (DBIAS):

1. Use of the City Hall Courtyard on December 2, 9 and 16, 2000 (Saturdays) for Christmas concerts (temporary stages and tents) subject to access for emergency vehicles being maintained.
2. Fjord-de-Lis Carriages to provide free horse and carriage rides on the route outlined in the DBIAS letter between 5:30 p.m. and 8:30 p.m. on December 1, 8, 15 and 22, 2000 (Fridays) subject to:

1. Fjord-de-Lis Carriages, Millie Stirling and the DBIAS holding harmless the City of Duncan from any and all possible liability claims.
2. Fjord-de-Lis Carriages being covered by a $2,000,000 per incident public liability insurance policy with the City of Duncan being named as an "Additional Insured" party on the policy.
3. A City of Duncan Business Licence being maintained in good standing.
4. The City streets and stop areas being maintained in a very clean condition relating to the horses and their droppings and feed.
5. The carriage operator agreeing to cease operation immediately if requested to do so by City Council or the City Administrator.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the November 1, 2000 grant request from Cowichan Community Kitchens be referred to the 2001 Budget Review Committee.

Carried.

Movd. Councillor P. Kent

Secd. Councillor M. Caljouw

THAT Council authorize the Cowichan Women Against Violence Society to stage a candlelight vigil from 12:00 noon to 1:00 p.m. on December 6, 2000 (Wednesday) in the City Hall courtyard subject to:

1. Dripless candles with drip-catcher containers being used since dripless candles do drip somewhat.
2. Flowers and candles not being left following the vigil (i.e. the site be left clean).

AND THAT Members of City Council make every effort to attend this event.

Carried.

Warrant No.

Movd. Councillor E. Moon

Secd. Councillor M. Lukaitis

THAT Warrant No. 10-00 covering General Account cheque numbers – in the total amount of . . . . . $187,519.77

Payroll Account

- Payroll #21 covering cheque

numbers 0466 – 0477 in the total

amount of . . . . . . . 27,163.34

- Payroll #22 covering cheque

numbers 0478 - 0501 32,710.61

GRAND TOTAL . . . . . . $247,393.72

be ratified.

Carried.

Public Works Committee

For consideration were the notes of the November 6, 2000 meeting.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT the two parking stalls on the west side of Duncan Street immediately south of Queens Road be designated as restricted parking for persons with disabilities.

Carried.

Councillor Kent reported that negotiation meetings with representatives of CUPE Local 358 are scheduled for November 29 and 30, 2000.

Planning Committee

For consideration were the notes of the November 6, 2000 meeting.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT Council authorize the initiation of the Public Notification Process advising that the following Development Variance Permit provision, regarding signage at 64 Station Street, will be considered at the November 27, 2000 meeting of City Council:

THAT a Development Variance Permit for signage at 64 Station Street (south side of the building) be issued providing the variance of allowing properly-sized signage to be located above the signable area on the face of the building (i.e. between the top of windows/doors on the first floor to the bottom of the windows on the second floor level) subject to the signage being located between the windows on the second floor level.

Reference was made to a very unsavory front-page headline published in the November 12, 2000 edition of the Cowichan Valley Pictorial. Councillor Jackson said that printing such a negative and destructive headline is a direct slap in the face to the hundreds of volunteers and dedicated workers who have been working for many years in our community to make it a better, healthier, safer and more beautiful place to live. Together Against Violence, Safer Futures , the Duncan Business Improvement Area Society (DIBAS), the Downtown Neighbourhood Revitalization Committee (DNRC), the Regional Economic Development Initiative (REDI), the Food Basket, every Church Out-Reach Committee, Neighbourhood Committees, the Friendship Centre, the Open Door, the Chambers of Commerce, Cowichan Tourism and many others are surely deeply offended.

Such action by the local press does nothing but hurt our community economically and more important, in terms of morale. It was further suggested that the journalist's suggestion that drinking problems stem from the fact that we have First Nations residents and a working class is the worst kind of ignorant, racist and classless slander possible.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT City Council correspond with the editor of the Cowichan Valley Pictorial protesting to the November 12, 2000 front-page headline in the strongest terms and challenging him and his company's newspapers to make serious and palatable amends to the entire community by doing some intelligent investigative journalism on the positive changes that are actually happening and positive aspects that exist.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT the Building Statistics Report for October 2000, as prepared by Dave Sanders, Building Inspector/LAFC, be received, the contents noted and filed.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor E. Moon

THAT the November 10, 2000 memorandum from Mayor Coleman, wherein he provides comparative ridership statistics for the transit system for 1999 and part of 2000 (to September 30), be received, the contents noted and filed.

Carried.

It was noted that the total number of rides in 1999 was 123,051 while to September 30, 2000, the number of rides are up by over 6,700 rides to 129,742.

Councillor Jackson reported that the "First Call for Child Poverty" event will be taking place this year on November 20. The organizers are planning a community soup preparation endeavour to focus on solutions for child poverty.

Councillor Moon advised that on November 7, he and Councillor Maxwell attended the Three Valley Link Highway Committee meeting. He said the committee now has a new promotional video and that the annual cavalcade will again take place on the last Sunday in May. He said there will likely be a bus leaving Duncan as well as Lake Cowichan.

Mayor Coleman reported on the following items:

1. At the recent UBCM Convention in Victoria, Members of Council had several opportunities to discuss the future site of the library with our other local government elected representatives.
2. On October 29, he participated in the Veteran's Week Flag Raising Ceremony in the City Hall courtyard.
3. On November 3, he participated in the official re-opening of the Together Against Violence Office at 63 Station Street.
4. On November 4, he represented Council at the Duncan/Cowichan Chamber of Commerce Black Tie Awards. He extended congratulations to the Chamber of Commerce and the major sponsors for a magnificent event.
5. He remarked that the November 11 Remembrance Day Ceremonies received overwhelming public support with a good percentage of the large crowd being made up of young people. He said it was heart-warming to see such outstanding public support.

For consideration was a memorandum dated October 30, 2000 from Mayor Coleman.

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

THAT Council endorse inclusion of Mill Bay ferry schedules in the City of Duncan website; that the Mill Bay ferry be noted in relevant Duncan tourism advertisements and in our promotions budget; that the Duncan Business Improvement Area Society and the Duncan-Cowichan Chamber of Commerce be requested to consider positive promotion of the Mill Bay ferry schedule; that the City advise the BC Ferry Corporation it would be willing to consider maintenance of Mill Bay ferry signage within its jurisdiction; and that the Cowichan Valley Regional District's new Economic Development Commission be requested to consider innovative ways to assist in the promotion of the Mill Bay ferry.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

THAT the November 7, 2000 memorandum from the CVRD Solid Waste Reduction Program Co-ordinator, wherein he provides a brief summary of what the CVRD plans to do to inform people of the recycling bans, be received, the contents noted and filed.

Mayor Coleman requested a status report on the proposed tree-planting project for the Government Street hill.

Movd. Councillor G. Maxwell

Secd. Councillor M. Caljouw

THAT the "Development Cost Charge Bylaw No. 1558, Amendment Bylaw No. 1904, 2000" be reconsidered, finally passed and adopted.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT "City of Duncan Community Plan Bylaw No. 1762, Amendment Bylaw No. 1906, 2000" be read for the third time.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

THAT "Zoning bylaw No. 1540, 1988, Amendment Bylaw No. 1, No. 1907, 2000" be read for the third time.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT Council give leave to Councillor Caljouw to introduce "Procedure Bylaw 2000, No. 1908.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

THAT "Procedure Bylaw 2000, No. 1908" be read for the first time.

Carried.

Movd. Councillor E. Moon

Secd. Councillor M. Lukaitis

THAT "Procedure Bylaw 2000, No. 1908" be read for the second time.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT "Procedure Bylaw 2000, No. 1908" be read for the third time.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

THAT Council give leave to Councillor Lukaitis to introduce "Business Licence Bylaw 2000, No. 1909".

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT "Business Licence Bylaw 2000, No. 1909" be read for the first time.

Carried.

Movd. Councillor P. Kent

Secd. Councillor E. Moon

THAT "Business Licence Bylaw 2000, No. 1909" be read for the second time.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor E. Moon

THAT "Business Licence Bylaw 2000, No. 1909" be read for the third time.

Carried.

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT Council give leave to Councillor Maxwell to introduce "Water Regulations Bylaw No. 1167, 1977, Amendment bylaw No. 1910, 2000".

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor M. Caljouw

THAT "Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1910, 2000" be read for the first time.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT "Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1910, 2000" be read for the second time.

Carried.

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT "Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1910, 2000" be read for the third time.

Carried.

For consideration were the following items:

• Memo dated November 9, 2000 from the Building Inspector
• Development Variance Permit Application from Merrill Lynch dated November 7, 2000

The Administrator advised that the applicant is opposed to the recommendation of the Administration to eliminate the large white background behind the sign lettering.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT the proposed Merrill Lynch signage be referred to the Planning Committee for recommendation.

Carried.

The Administrator was asked find out whether the proposed signage conforms with their corporate requirements.

Councillor Moon noted that the Green Door Society has not yet received a building permit for their project at 127 Ingram Street. It was noted that the issue of the Development Cost Charges is the item holding up the issuance of the building permit. The Society does not feel that the Development Cost Charges should be applicable to their project.

Councillor Moon said that he would be asking City officials to issue a Stop Work Order on the project if the work proceeds further without a building permit.

College Street

Councillor Moon further reported that a realtor/developer who owns property on College Street has commenced demolition of a residence without a Demolition Permit. This matter has been brought to the attention of the realtor/developer.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss personnel, land acquisition issues and community awards;

AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Municipal Act).

Carried.

At 8:20 p.m., City Council resolved into Special Meeting.

At 9:40 p.m., the following Motion was PUT:

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

THAT this Special Meeting of City Council rise and report to City Council.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT as recommended by the Public Works Superintendent, Council agree to the hiring of RONALD MCLAREN as a Utility 1 (Labourer) Employee;

AND THAT his employment commence no sooner than January 2, 2001.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor M. Lukaitis

THAT the following appointments to the Advisory Planning Commission be approved:

Rob Conway

1038 Holmes Street

Jeffrey Downie

220 Coronation Avenue

Tracey King

491 Chesterfield Avenue

Kate Miller

1060 Marchmont Road

Dinah O'Keefe

1039 Holmes Street

Raquel Beattie

6107 Lane Road

Jim Roome

6263 Lakes Road

Mark Turner

2570 Dingwall Street

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT this meeting of City Council do now adjourn.

Carried.

At 9:45 p.m. the meeting adjourned.

Michael Coleman

Paul Douville