The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., November 27, 2000.

Mayor Michael Coleman;

Absent With

Councillor Martin Lukaitis.

Paul Douville,

City Administrator.

His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

THAT the Minutes of the Public Zoning and Community Plan Amendment Hearing and Regular Meeting of City Council held on November 14, 2000 be adopted.

Carried.

Mayor Coleman presented a framed certificate to Terri Dame for her work, efforts and accomplishments with the Cowichan Valley Safer Futures Organization. He said that our local endeavour is on the leading edge throughout British Columbia and is an honour and credit to our entire community.

Ms. Dame expressed appreciation for this honour and recognition by City Council.

Ms. Dame then left the meeting.

Representing the Green Door Society, Bill Robson, Architect and Teacher, addressed Council. Mr. Robson said that the Society has been working on the internal renovations and hopes to start on the foundation work immediately. He noted that the plans have just recently been completed to the satisfaction of the Building Inspector.

He asked Council to issue the Building Permit and consider providing the Society a grant equivalent to the required Development Cost Charges. He said the Society has formally requested the grant in aid and will be submitting a request for heritage designation. Municipal heritage designation of the structure and grounds is a requirement of the BC Heritage Trust, who has provided funds already.

A discussion ensued regarding proposed changes to the exterior of the building at 126 Ingram Street. They plan to add an addition onto the west side of the building, which will become the main entrance. It was suggested that heritage designation can still apply even when some external changes are made to a heritage building.

Mr. Robson was thanked for his presentation and he remained in attendance for the balance of the meeting.

For consideration was a letter dated November 10, 2000 from the CVRD Secretary.

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT the City of Duncan consent to the adoption of "CVRD Bylaw 2152, 2000 - Amendment to Transit Service Establishment Bylaw No. 1450", which would increase the maximum annual tax requisition to $510,000.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT Council authorize the closure of Craig Street between Government and Station Streets from 4:30 p.m. until 12:00 midnight on December 16, 2000 (Saturday) to accommodate a tent for extended seating for a restaurant Christmas party subject to the following terms and conditions:

1. Written concurrence from the Duncan Business Improvement Area Society (DBIAS) and other businesses in this block being provided to the City.
2. RCMP approval.
3. Just Jake's Restaurant obtaining required licensing from the BC Liquor Control Branch.
4. Just Jake's Restaurant holding harmless the City of Duncan from any and all possible public liability claims in writing.
5. Just Jake's Restaurant providing liability insurance to a minimum of $1,000,000 per occurrence for this event with the City of Duncan being named as an "Additional Insured" party.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor E. Moon

THAT the Council of the City of Duncan authorize the display of the Cowichan Exhibition Banner from the banner poles adjacent to the east-side of the Trans Canada Highway and south of the Cowichan River from August 13 - September 10, 2001 as requested in the November 21, 2000 letter from the Cowichan Exhibition.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

THAT the Council of the City of Duncan proclaim December 8, 2000 as "BC Health Care Day" in the City of Duncan and encourages all citizens to become aware of the current health care crises as requested by Mayor Stephen D. Wallace, City of Quesnel, in his November 21, 2000 e-mail.

Carried.

Movd. Councillor E. Moon

Secd. Councillor G. Maxwell

Carried.

Councillor Jackson dissenting.

Finance Committee

For consideration were the notes of the November 23, 2000 meeting.

Movd. Councillor E. Moon

Secd. Councillor M. Caljouw

THAT, as policy, City vehicles, equipment and apparatus no longer be loaned out with the exception of formal mutual aid agreements.

Carried.

Labour Relations Committee

Councillor Kent advised that we are commencing contract negotiations with CUPE, Local 358 on November 28 and 29, 2000.

Planning Committee

For consideration were the notes of the November 20, 2000 meeting.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT Council authorize the initiation of the Public Notification Process advising that the following Development Variance Permit provision, regarding "Merrill Lynch" signage at 55 Canada Avenue, will be considered at the December 11, 2000 meeting of City Council:

THAT a Development Variance Permit for signage at 55 Canada Avenue (south side of the building) be issued providing the variance of allowing properly-sized signage to be located above the signable area on the face of the building (i.e. between the top of windows/doors on the first floor to the bottom of the windows on the second floor level) subject to the signage being located near the top of the blank exterior wall.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan endorse an application for a $5,000 grant under the BC Neighbourhood Enhancement Program to assist the Duncan Neighbourhood Revitalization Committee in completing specific recommendations on downtown revitalization subject to Council approval of the DNRC proposal including consideration of a projected detailed budget for use of the $5,000.

Carried.

Councillor Kent reported on the following items:

• On November 21, he attended the BC Forest Discovery Centre Board meeting. He said substantial progress was made on the new season and on new endeavours.
• He recently attended the Cowichan Exhibition Society Board of Directors. They received a delegation from the "Show and Shine" antique car exhibitors. He said the event may expand into the Exhibition grounds in 2001.

Councillor Moon reported on the following items:

• He attended the recent Duncan Business Improvement Area Society meeting, which concentrated on the December 1 Christmas light-up celebrations. The events take place from 4:00 p.m. to 9:00 p.m. in downtown Duncan.
• He attended the November 18 Vancouver Island Regional Library Board meeting. The 2001 Budget was passed with an increase of 3.69%, which basically deals with additional growth costs.
• The Community Centre Commission meeting was held on November 23. The Community Centre has received strike notice from International Alliance Theatrical Stage Employees (IATSE). There are two full-time members of IATSE working at the Community Centre.
• For the proposed trees in the Government Street hill medians, Councillor Moon said that he and his spouse would be making a donation for one of the trees and encouraged other members of the community to do likewise.

For consideration was a letter dated November 23, 2000 from The Green Door Society regarding a Building Permit and the Development Cost Charges.

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

THAT Council authorize the issuance of the Building Permit for the construction work at 126 Ingram Street subject to:

1. The provisions regarding the Development Cost Charges (DCCs) outlined in the November 23, 2000 letter from The Green Door Society.
2. Plans checking and approvals by the Building Inspector.

LOST.

Councillors Caljouw, Kent, Maxwell and Moon dissenting.

Movd. Councillor E. Moon

Secd. Councillor M. Caljouw

THAT Council authorize the issuance of the Building Permit for the construction work at 126 Ingram Street subject to:

1. Payment of the Development Cost Charges.
2. Plans checking and approvals by the Building Inspector.

Carried.

Councillor Jackson dissenting.

Movd. Councillor G. Maxwell

Secd. Councillor M. Caljouw

THAT the November 23, 2000 grant request from the Green Door Society be referred to the Budget Review Committee.

Carried.

For consideration was a letter of agreement dated November 22, 2000 from Jim Roome. Also for consideration was a letter of opposition to the proposed signage at 64 Station Street dated November 24, 2000 from Ken Newcomb of Newcomb & Company. In his letter, Mr. Newcomb advised he was concerned with the size of the sign. Mr. Douville noted that the size of the sign conforms to the Sign Bylaw (i.e. maximum of 2.15 sq.ft. for every lineal foot of property frontage). The requested variance is for the location of the sign.

Movd. Councillor G. Maxwell

Secd. Councillor M. Caljouw

THAT a Development Variance Permit for signage at 64 Station Street (south side of the building) be issued providing the variance of allowing properly-sized signage to be located above the signable area on the face of the building (i.e. between the top of windows/doors on the first floor to the bottom of the windows on the second floor level) subject to the signage being located between the windows on the second floor level.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the November 22 and 24 letters from Jim Roome and Ken Newcomb, regarding the proposed signage at 64 Station Street, be received, the contents noted and filed.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor E. Moon

THAT "Procedure Bylaw 2000, No. 1908" be reconsidered, finally passed and adopted.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

THAT "Business Licence Bylaw 2000, No. 1909" be reconsidered, finally passed and adopted.

Carried.

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT "Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1910, 2000" be reconsidered, finally passed and adopted.

Carried.

Movd. Councillor E. Moon

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss personnel and property issues;

AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Municipal Act).

Carried.

At 8:15 p.m., City Council resolved into Special Meeting.

At 8:50 p.m., the following Motion was PUT:

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

THAT this Special Meeting of City Council rise and report to City Council.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the pledge of $550.00 from Ernie and Joanne Moon for the installation of one of the trees in the Government Street hill medians, be received with much appreciation.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT this meeting of City Council do now adjourn.

Carried.

The meeting adjourned at 8:52 p.m.

Michael Coleman

Paul Douville