The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., April 9, 2001.

Deputy Mayor Mike Caljouw;

Absent With

Mayor Michael Coleman.

Paul Douville, City Administrator.

His Worship Deputy Mayor Mike Caljouw opened the Council Meeting with a prayer and called for order.

Movd. Councillor P. Kent

Secd. Councillor M. Lukaitis

THAT the Minutes of the Regular Meeting of City Council held on March 26, 2001 be adopted.

Carried.

Invited to address Council was the newly appointed CVRD Economic Development Manager, Geoff Millar.

Mr. Millar extended greetings to Council from the new Economic Development Commission noting that he has now been on the job for approximately 2 weeks. He said he is in the process of meeting with many people and officials throughout the region.

Mr. Millar then provided an overview of economic development objectives and strategies. Among other items, Mr. Millar outlined the following:

• Provide investors with clear, accurate and current information
• Promote investment potentials throughout the region
• Identify economic issues requiring local and senior government attention
• Identify the needs and wants of the region for improvement and progress
• Provide effective, informed and consistent leadership for economic development
• Work with all valley Chambers of Commerce, Local Governments, the BC Access Centre, Tourism Associations, Human Resources Development Canada (HRDC), etc.

Members of Council welcomed Mr. Millar to the Cowichan Valley and wished him well in his new endeavour.

Mr. Millar remained in attendance until the end of the Council meeting.

Movd. Councillor S. Jackson

Secd. Councillor M. Lukaitis

THAT the Council of the City of Duncan proclaim April 28, 2001 as "A Day of Mourning in Recognition of the hundreds of thousands of Canadian Workers Who Have Been Killed, Injured or Disabled on the Job" as requested in the March 16, 2001 letter from the Nanaimo, Duncan & District Labour Council, C.L.C.;

AND THAT all flags on the City Hall flagpole be flown at half-staff on this day; AND THAT the Canadian Union of Public Employees "Day of Mourning" flag also be displayed on the City Hall flagpole on April 28, 2001 and flown at half-staff on this day.

Carried.

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan proclaim May 2001 as "Hospice Month" in the City of Duncan as requested in the March 27, 2001 letter from the Cowichan Valley Hospice Society;

AND THAT the Society be authorized to display their banner from the banner poles south of the Cowichan River on the east-side of the Trans Canada Highway from May 14 to 31, 2001.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT Council authorize the payment of the 2001 annual fee of $524.26 for continued membership in the Tourism Association of Vancouver Island (TAVI);

AND THAT the Duncan Cowichan Chamber of Commerce be permitted to continue to represent the City of Duncan as a founding member of TAVI noting that Councillor Geoff Maxwell (TAVI Ad-Hoc Director) will attend meetings and the AGM if available to do so.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan proclaim May 13 - 19, 2001 as "Falun Dafa Week" as requested in the March 28, 2001 letter from the Falun Dafa Association of Canada, BC Group, noting that at the core of Falun Dafa are the principles of truthfulness, compassion and forbearance.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT the April 6, 2001 grant request from the Chesterfield Sports Society be referred to the Finance Committee for recommendation.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT Warrant No. 03-2001 covering General Account cheque numbers 102774 – 102899 in the total amount of . . . . . $247,048.99

Payroll Account

- Payroll #06 covering cheque

numbers 88 - 133 in the total

amount of . . . . . . . 35,353.47

- Payroll #07 covering cheque

numbers 134 - 156 32,713.13

GRAND TOTAL . . . . . . $315,115.59

be ratified.

Carried.

Planning Committee

Councillor Maxwell advised that the City Engineers will be meeting with City officials and representatives of the DBIAS and the DNRC on April 12, 2001 at 11:00 a.m. to discuss plans for a proposed improved City Square.

Fire Committee

Deputy Mayor Caljouw reported that an excellent Ladies' Appreciation Night was staged by the Duncan Volunteer Fire Department on March 31, 2001. Firefighter Steve Poznecov was named firefighter of the year at this event.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the Building Statistics Report for March 2001 as prepared by the Building Inspector, be received, the contents noted and filed.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT Council give leave to Councillor Martin Lukaitis to introduce "Financial Plan Bylaw No. 1914, 2001".

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT "Financial Plan Bylaw No. 1914, 2001" be read for the first time.

Carried.

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT "Financial Plan Bylaw No. 1914, 2001" be read for the second time.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT "Financial Plan Bylaw No. 1914, 2001" be read for the third time.

Carried.

For consideration was a memorandum dated April 4, 2001 from Dave Sanders, Building Inspector.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT Schedule "A"(9) reference to political campaign signs removed;

AND THAT a new Section (13) be added as follows:

1. They are not installed until the election or referendum has been called, and must be removed within 14 days after the election or referendum date.

Carried.

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan authorize all aspects of the 2001 Duncan-Cowichan Summer Festival as outlined in the March 26, 2001 letter from the Duncan-Cowichan Festival Society;

AND THAT the Festival Society be requested to seek permission from the District of North Cowichan for closing James Street at the Trans Canada Highway during the Grand Parade;

AND THAT July 8 - 14, 2001 be proclaimed "Summer Festival Week" in the City of Duncan;

AND THAT CVRD Officials be requested to re-route the public transit buses for the duration of the Grand Parade on July 14, 2001 (Saturday) from 10:45 a.m. to 12:30 p.m.

AND THAT the Society be advised that the City no longer owns any tents (note: the ones we had have been donated to the Chesterfield Sports Society);

AND THAT the Society be further advised that should they wish to have the Mound washrooms open for the Festival, they will have to seek permission from the Cowichan Tribes and arrange for a maintenance scenario since the City no longer leases the Mound parking areas.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Lukaitis

THAT the subject of an increase in the pub occupant load for the Phoenix Station Motor Inn be referred to the Planning Committee for recommendation.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss legal matters and property negotiation issues;

AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Municipal Act).

Carried.

At 7:55 p.m., City Council resolved into Special Meeting.

At 9:05 p.m., the following Motion was PUT:

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the Special Meeting of City Council rise;

AND THAT this meeting do now adjourn.

Mike Caljouw

Paul Douville