The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:33 p.m., March 12, 2001.

Mayor Michael Coleman;

Paul Douville, City Administrator.

His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.

Movd. Councillor G. Maxwell

Secd. Councillor M. Caljouw

THAT the Minutes of the Regular Meeting of City Council held on February 26, 2001 be adopted.

Carried.

For consideration was a letter dated February 20, 2001 from the Mayor of the Village of Burns Lake, BC.

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT the February 20, 2001 letter from the Village from Burns Lake, regarding the possible construction of "stand alone" sewer and water systems for the Burns Lake Band's 49 members, be received, the contents noted and filed.

LOST.

Councillors M. Caljouw, S. Jackson, M.Lukaitis and G. Maxwell dissenting.

Movd. Councillor M. Lukaitis

Secd. Councillor M. Caljouw

THAT a letter be sent to the Honourable Robert Nault, Minister of Indian Affairs and Northern Development, regarding the plans of the Federal Government to construct "stand alone" sewer and water systems for the Burns Lake Band's 49 members and requesting that the Ministry clarify the deciding factors for the possible construction of this proposed system.

Carried.

Councillor Kent dissenting.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the February 21, 2001 request from Colin Heasley be endorsed;

AND THAT the owners and enthusiasts of interesting cars be permitted to gather at the Canada Avenue 2-Hour Parking Lot from 10:00 a.m. to 12:00 noon on Sunday, August 12, 2001 prior to their Annual Picnic.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan proclaim June 9, 2001 as "National Kids Day" in the City of Duncan, as requested in the February 23, 2001 letter from the National Kids Day in Support of Kids Help Phone.

Carried.

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan proclaim the month of April 2001 as "Let's Make Cancer History Month" in the City of Duncan;

AND THAT the Council of the City of Duncan authorize the display of the Cancer Society Banner from the banner poles south of the Cowichan River on the east-side of the Trans Canada Highway from April 1 – 30, 2001 and the display of their flag on the flag pole at City Hall;

AND THAT permission be granted for volunteers to sell daffodils at different venues within the City as requested in the February 27, 2001 letter from the Cowichan Valley Unit of the Canadian Cancer Society.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT Child Find (Victoria Chapter) be granted permission to conduct a fundraising canvass in the City of Duncan on Saturday, May 19, 2001 as requested in the March 1, 2001 letter from the Child Find British Columbia, Victoria Chapter.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT the Council of the City of Duncan refer the March 2, 2001 request from the Cowichan-Chemainus Valleys Ecomuseum Society, regarding their Malahat Gateway Project, to Cowichan Tourism for their recommendations on:

1. The possibility of a shared $1,500.00 panel with other Cowichan Tourism partners.
2. The possibility of Cowichan Tourism taking on the task of providing the panel content, which can include text, graphics (e.g. photos and maps) and other two dimensional material containing cultural and/or heritage context.

Carried.

For consideration was a letter dated March 5, 2001 from the Cowichan Valley Intercultural & Immigration Aid Society.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT the 11^th Annual "Walk" to commemorate March 21 as the International Day for the Elimination of Racial Discrimination, beginning at City Hall on March 21, 2001 (Wednesday) at 10:00 a.m. and ending at the Si'em Lelum Gymnasium, be approved by City Council.

Carried.

Councillor Jackson, Chair of the Race Relations Committee, advised that Committee Members will be participating in the March 21 event and that the Anti-Racism Policy should be available for the consideration of Council in the very near future.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT Warrant No. 02-01 covering General Account cheque numbers 102636 – 102773 in the total amount of . . . . . $303,833.73

Payroll Account

- Payroll #04 covering cheque

numbers 52 - 61 in the total

amount of . . . . . . . 27,407.13

- Payroll #05 covering cheque

numbers 62 - 87 34,462.58

GRAND TOTAL . . . . . . $365,703.44

be ratified.

Carried.

For consideration were the notes of the March 1, 2001 meeting.

Movd. Councillor M. Lukaitis

Secd. Councillor M. Caljouw

THAT the Council of the City of Duncan cease membership with the Coastal Community Network.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan deny the January 24, 2001 request from the Riverstone Strata Corp. to have the Rotary Park Walkway on top of the Cowichan River Dyke treated with asphalt.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

THAT in the "Snow Plowing - Street Priority List" Policy, the following statement be removed: "All Sidewalks to be done at the same time" and replaced with the following statement:

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT the Building Statistics Report for February 2001 as prepared by the Building Inspector, be received, the contents noted and filed.

Carried.

Advisory Planning Commission

For consideration were the notes of the March 5, 2001 meeting.

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

THAT as recommended by the Advisory Planning Commission, the Council of the City of Duncan adopt the "Criteria for Heritage Designation" and the "Rehabilitation Guidelines for Heritage Buildings";

AND THAT these documents be placed in the Policy Manual for quick and easy reference.

Carried.

Mayor Coleman and Councillor Lukaitis reported on the successful Association of Vancouver Island & Coastal Communities Convention staged in Duncan March 9, 10 & 11, 2001. Councillor Lukaitis noted that the resolution suggesting that the AVICC and the UBCM petition the Provincial Government to provide local government with authority to control the aerial spraying of pesticides such as BTK was solidly defeated.

Mayor Coleman reported that on the morning of March 10, 2001 at the AVICC Convention just prior to the address of the Minister of Municipal Affairs, the Honourable Jim Doyle, protestors from the closed Youbou Sawmill arrived at the Community Centre. Mayor Coleman heard second hand from another delegate that the protestors were ordered off the Community Centre property. He said he felt this was improper since the protest was peaceful and justified. He said he felt it was appropriate that they not be inside the Community Centre because the private AVICC function was being staged there, but they could certainly protest near the entrances to the CCC. Apparently the Minister of Municipal Affairs spoke briefly to the protestors before they left the area. The Council representatives on the Cowichan Community Centre Commission were asked to get a full report from the General Manager regarding this incident.

The Agricultural Tour staged for the Convention partners was a great success and very much enjoyed by all the participants.

The decorations provided by the Cowichan Fringe Festival Society on the theme of "2001: A Space Odyssey" were much appreciated and commended by the convention participants.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT the letter dated February 22, 2001 from the Gulf Pacific Group, regarding the Duncan Mall Action Plan 2001, be received, the contents noted and filed.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the letter dated February 26, 2001 from Jean MacLeod of 195 Hemlock Avenue, regarding the proposed library location, be received, the contents noted and filed.

Carried.

For consideration was a letter dated March 2, 2001 from the City Engineers (Stantec Consulting Engineers).

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan accept the tender from McLeod Masonry Ltd. of $85,246.90 (GST included) for the City Hall Exterior Facade Repairs and Painting on the firm condition that the work not commence until May 1, 2001 so that the project can be included in the Financial Plan by Bylaw.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT following completion of facade repairs, the Workers' Memorial Bronze Plaque be affixed to the west exterior wall of City Hall in the vicinity of the Public Notice Board.

Trunk/Lakes/

For consideration was a letter dated February 26, 2001 from ICBC.

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

THAT the Council of the City of Duncan endorse the concept of the Ministry of Transportation and Highways, the District of North Cowichan, the City of Duncan and the Insurance Corporation of BC working together to investigate road improvements to the Lakes Road and Trunk Road intersection (i.e., signalization) noting that only a length of 69 metres (226 feet) by a width of 4.88 metres (16 feet) of the south-bound right-turn lane of Lakes Road is within the boundaries of the City of Duncan (i.e. the vast majority of the intersection is outside the City boundaries; see attached BCLS Plan dated July 6, 2000).

Carried.

For consideration was a letter March 8, 2001 from BC Transit.

Movd. Councillor M. Lukaitis

Secd. Councillor M. Caljouw

THAT the Council of the City of Duncan approve of the Annual Operating Agreement with BC Transit for the Cowichan Valley Paratransit System for 2001/02 noting the Budget has increased from $97,721 in 2000/2001 to $108,642 in 2001/2002 (11.2% increase) due to the reasons outlined in the March 8, 2001 letter from BC Transit.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT "Green Door Society Heritage Structure and Site Bylaw No. 1913, 2001" be read for the third time.

Carried.

On a request from the Administrator that Council consider adopting a motion that consideration of final adoption of this bylaw not occur until the issues of the sanitary sewer easement, the property purchase for the public sidewalk encroachment, the non- compensation agreement and the removal of a troublesome willow tree, the Mayor instructed that this recommendation come forward to the next meeting of City Council.

For consideration was a memorandum dated March 6, 2001 from Mayor Coleman.

Movd. Councillor M. Lukaitis

Secd. Councillor M. Caljouw

THAT as recommended by Mayor Coleman, Council endorse the appointment of the following individuals to a Council Indemnity Review Committee:

George Robbins - Chair

Bill Routley or his alternate Pat Kinney

Susan Cawley.

Carried.

For consideration was a letter dated February 27, 2001 from the Cowichan Community Centre Commission.

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT as recommended by the Cowichan Community Centre Commission, the Council of the City of Duncan ratify the 2001 Aquannis Centre Annual Budget of $1,140,159 (Total Requisition: $650,159; City Requisition (19.5%): $126,800; 4.03% increase over 2000);

AND THAT also as recommended by the Cowichan Community Centre Commission, the Council of the City of Duncan agree with the 2001 Cowichan Community Centre Annual Budget of $3,332,190 (Total Requisition: $1,862,289; City Requisition (estimated) $347,000; 1.21% increase over 2000).

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT in response to the March 9, 2001 letter from the DBIAS, Councillor Caljouw, other interested Members of Council and the Public Works Superintendent attend the 10:30 a.m., March 15, 2001 (Thursday) meeting in the DBIAS office located at 203 - 111 Station Street to discuss Downtown Christmas Lights.

Carried.

Mayor Coleman advised that backgrounder information from the Legal Services Society will be coming to Council shortly. He advised that legal aid funds are being drastically cut back which will have a dire effect on the poor and the needy.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss legal matters and personnel issues;

AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Municipal Act).

At 8:10 p.m., City Council resolved into Special Meeting.

At 8:50 p.m., the following motion was Put:

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT this Special Meeting rise;

AND THAT this meeting of City Council do now adjourn.

Michael Coleman

Paul Douville