The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., October 9, 2001.
	Present: Mayor Michael Coleman, Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ken Newcomb. Also Present: Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT the Minutes of the Regular Meeting of City Council held on September 24, 2001 be adopted. Carried.
	Delegations
RCMP S/Sgt. Howard Goodridge	RCMP S/Sgt Howard Goodridge addressed Council on the activities of the North Cowichan/Duncan Detachment. He outlined the following information: 1. CRIME STATISTICS FOR THE CITY OF DUNCAN
	Overall, crime has remained relatively similar to the previous year (2000) except for the area of theft of motor vehicles (3 in 2000 vs. 6 in 2001) and driving offences, in particular:
	· Hit & Runs (1 in 2000 vs. 6 in 2001) · Drive while prohibited (0 in 2000 vs. 4 in 2001) · Drive over .08 (2 in 2000 vs. 10 in 2001)
	2. QUARTERLY CRIME REPORT
	In the 4^th quarter 2000, the change in Criminal Code offenses reported has decreased. · 3^rd Quarter 2000 -13% · 4^th Quarter 1999 11% For 1^st Quarter of 2001, we have remained the same overall: · 4^th Quarter 2000 0% · 1^st Quarter 2001 -11% (decrease)
	Of particular note, these statistics are for Duncan Provincially, not just the City of Duncan. However, there is a substantial difference between Crime Rate (criminal offenses reported per 1,000 population) for the Municipality, 85; Provincially, 177 and City of Duncan, 261.
	3. PROVINCIAL MEMBERS WORKING WITHIN THE MUNICIPALITY VS. PROVINCIAL AREAS Inspector Linton Robinson was requested to review their statistics to verify that their District of North Cowichan members are working within the "boundaries" of the District of North Cowichan and not more so within provincial boundaries. They presently have 27 members on Municipal strength and 24 members on Provincial strength, or 53% Municipal and 47% Provincial. A review of the calls for service indicates/verifies the following: 2000: 54% calls for service – Municipal 46% calls – Provincial 2001 (January to June): 51% Municipal 49% Provincial
	4. COUNTER ATTACK PROGRAM:
	Surveys conducted within the Province of BC indicate that 1 in every 25 vehicles between 10:00 p.m. and 3 a.m. contained an impaired driver. This 4% accounts for 38% of fatal accidents. The local CounterAttack Program has surpassed (statistically) all other programs within the Province for Driving Over .08 charges. A breakdown of the areas/jurisdictions of where the stop checks/arrests have taken place are as follows: At the time of this report, 70 impaired charges have been laid compared to 68 in 2000: North Cowichan 34 City of Duncan 13 CVRD 23.
	5. AUXILIARY PROGRAM
	Due to the change of directive/policy by the Attorney General of BC, the Municipality of North Cowichan contributed $10,000.00 towards this
	program this past year. Five additional auxiliaries are presently being trained at this time, giving this detachment a total of nine auxiliaries.
	6. COMMUNITY POLICING/CRIME PREVENTION
	S/Sgt. Goodridge referenced the reports of Constables Brian Brown, Mike Field and Ellen West in this regard.
	7. VICTIM SERVICES REPORT/STATISTICS:
	S/Sgt. Goodridge referenced the monthly statistical summaries for the police-based victim assistance program. He noted that use of the program is escalating dramatically with positive results.
	8. HUMAN RESOURCES:
	At the present time, the detachment is "up to strength" or at full complement. S/Sgt. Goodridge then outlined a number of transfers that have occurred since the last report.
	A number of questions were then posed to S/Sgt. Goodridge, he was thanked for his presentation and he left the meeting.
	Communications
Annual Remembrance Day Activities	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the September 18, 2001 requests from the Cowichan Branch (Pacific) 53, of the Royal Canadian Legion be endorsed; AND THAT a Flag Raising Ceremony be conducted at City Hall on Sunday, October 28, 2001 at 1:00 p.m.; AND THAT the Legion Members be authorized to hold their annual Tag Solicitation Days as follows: Saturday-November 3 - 10:00 am to 5:00 pm Saturday-November 10 - 10:00 am to 5:00 pm; AND THAT the Legion also be authorized to stage the annual Remembrance Day Ceremony and Parade at and in the vicinity of the Cenotaph on Sunday, November 11, 2001 at 10:55 a.m. Carried.
New York United Way	Referencing information from the World Wide Web on the fund established by the New York City United Way entitled "The September 11
	Fund", it was noted that to date $300,000,000 (U.S.) has been raised and approximately $6,000,000 (U.S.) has been utilized. It was suggested that members of the community may wish to donate to this fund individually or through our local United Way.
	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the September 21, 2001 letter from Mayor Ron Webber of the City of Courtenay, regarding the New York United Way "September 11 Fund" be received, the contents noted and that the information on this fund be posted at City Hall. Carried.
Cowichan Pre-School - Roof Repairs	Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT the September 24, 2001 request from the Cowichan Pre-School Association, requesting that Council pay for needed roof repairs, be referred to the Parks & Recreation Committee with power-to-act. Carried.
BC Ferry Corporation Review	Movd. Councillor M. Caljouw Secd. Councillor M. Lukaitis THAT the letter dated September 24, 2001 from Capital West Partners, regarding the BC Ferry Corporation review, be received, the contents noted and filed. Carried. Councillors Kent and Newcomb advised that they would draft an input document for the consideration of City Council.
Food Bank Drive – Public Works Department	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT as outlined in his September 25, 2001 memorandum, the Public Works Superintendent be authorized to organize and stage a "Food Bank Drive" during the Fall of 2001 to help needy families at Christmas time. Carried.
Veterans' Week 2001	Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the Council of the City of Duncan proclaim November 5 – 11, 2001 as "Veterans' Week" in the City of Duncan, as requested by Veterans Affairs Canada in their correspondence received October 1, 2001. Carried.
World Food Day (October 16, 2001)	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT the Council of the City of Duncan proclaim October 16, 2001 as “WORLD FOOD DAY” in the City of Duncan as requested in the October 1, 2001 letter from Oxfam Canada. Carried.
Noise Abatement Sound Baffle Capital Project – Aquannis Centre and Arena	For consideration was a letter dated September 25, 2001 from the General Manager of the Cowichan Community Centre and a memo dated October 2, 2001 from the City Treasurer. Movd. Councillor S. Jackson Secd. Councillor M. Caljouw WHEREAS the proposed Sound Baffle Capital Project for the Aquannis Centre and Arena is not in the Financial Plan; AND WHEREAS completion of this project is not an order from the Workers' Compensation Board; THEREFORE BE IT RESOLVED THAT the proposed Sound Baffle Capital Project for the Aquannis Center and Arena be added to the Financial Plan for 2002 for consideration as a budget item and be processed through the regular budget process. Carried.
	Councillors P. Kent and M. Lukaitis dissenting.
	Prior to this vote occurring, Councillor Kent, Chair of the Cowichan Community Centre Commission, noted that the relatively low tender amount was possible since the contractor is working nearby in Nanaimo. He suggested that if the project is re-tendered in 2002, the cost would likely be higher.
Animal Spaying	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson WHEREAS the Coquitlam and Surrey Bylaws apply only to cats;
	AND WHEREAS Section 703 of the Local Government Act reads in part as follows and does not specifically reference authority to require the spaying or neutering of cats and dogs:
	"Keeping of animals 703. (1) A council may, by bylaw, do one or more of the following: (a) regulate or prohibit the keeping of dogs, horses, cattle, sheep, goats, swine, rabbits or other animals and define areas in which they may be kept or may not be kept."
	AND WHEREAS enforcement of such a Bylaw would be extremely difficult;
	AND WHEREAS this concern expressed by Ms. Kivari is the sole one received at City Hall;
	THEREFORE BE IT RESOLVED THAT the October 2, 2001 letter from Kristin Kivari, regarding the mandatory spaying and neutering of cats and dogs, be received, the contents noted and filed.
	Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the subject of animal spaying be referred to the Finance Committee. LOST Mayor Coleman and Councillors Caljouw, Lukaitis and Maxwell dissenting.
	The Main Motion was then PUT and CARRIED. Councillor K. Newcomb dissenting.
Cowichan Music Festival – 2002 Grant Request	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the Council of the City of Duncan provide a $200.00 grant for the 2002 Cowichan Music Festival Scholarship for the outstanding Intermediate Student in Piano Classes; AND THAT the Mayor or his designated representative present the Scholarship cheque at the 2002 Awards Ceremony as requested in the October 1, 2001 letter from the Cowichan Music Festival Committee. Carried.
Renovations – 126 Ingram Street (Green Door Society)	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the letter dated October 3, 2001 from the Green Door Society, regarding renovations at 126 Ingram Street, be received, the contents noted and filed. Carried.
Cowichan Raging Grannies - Peace Vigil	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Council of the City of Duncan advise that they have no objection to the Cowichan Raging Grannies using the City Hall courtyard at noon on October 24, 2001 (Wednesday) to stage a Peace Vigil. Carried.
Downtown Duncan Halloween Spooktacular	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT in response to the October 3, 2001 letter from the Duncan Business Improvement Area Society (DBIAS), Council authorize the DBIAS to stage a Downtown Halloween Event in the Station Street Park from 1:00 p.m. to 4:00 p.m. on October 27, 2001 (Saturday) subject to the following terms and conditions:
	The DBIAS holding harmless the City of Duncan from any and all possible public liability claims. Provision of liability insurance to a minimum of $2,000,000 per occurrence for this event. · Payment of a $300.00 deposit, which will be returned to the DBIAS if the Park and infrastructure are left in a clean and undamaged condition. Carried.
	Reports of Standing Committees
	Finance Committee
Warrant No. 09-2001	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT Warrant No. 09-01 covering General Account cheque numbers 103594 – 103750 in the total amount of . . . . . $600,579.78 $336,714.94 Payroll Account - Payroll #19 covering cheque numbers 388 - 433 and Direct Deposits in the amount of 42,481.89
	- Payroll #20 covering cheque numbers 434 – 455 and Direct Deposits in the amount of 35,760.32 GRAND TOTAL . . . . . . $414,957.15 be ratified. Carried.
	Public Safety Committee
	Councillor Newcomb reported on the following items: · At the recent UBCM Convention, the group of 14 municipalities facing the commencement of policing costs met. The first meeting was to establish a strategy for meeting with the Premier and the Solicitor General. At the meeting with the Premier and the Solicitor General, the group of 14 stated their position that all residents of British Columbia should pay their fair share for policing and that a more equitable phase-in for those currently not paying should be instituted. He advised that he will provide a recommendation to City Council in the near future.
	· Also at the UBCM Convention, he completed a safety issues questionnaire at the ICBC booth. A draw of the completed questionnaires was then made and Councillor Newcomb won a free road safety audit for the City of Duncan.
	· On October 5, he attended the Call To Action – Women's Safety Audit meeting regarding the James Street, Alderlea Street and Kin Park areas. He said the final draft of the report is being distributed for comment and recommendations will be forthcoming to City Council.
	Reports of Special Committees
Building Statistics Report - September 2001	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT the Building Statistics Report for September 2001 as prepared by the Building Inspector, be received, the contents noted and filed. Carried.
Transit System Statistics	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the memorandum dated October 4, 2001 from Mayor Coleman, outlining the Transit System statistics and the dramatic increase in ridership, be received, the contents noted and filed. Carried.
Miscellaneous	Councillor Kent reported on the following items:
	· At the September 24 - 27, 2001 UBCM, he and Councillor Newcomb attended the following pre-conference sessions:
	- Inside the Community Charter (less information was provided than anticipated) - The role of the Mayor and Council within the Community Charter - Urban Communities Forum dealing with policing and the RCMP accountability - The softwood lumber dispute
	· On October 2, he attended the Chamber of Commerce Board of Directors meeting in preparation for Small Business Week October 21 – 27, 2001:
	- There was a presentation from Bea Woywitka of the Duncan Executive Club wherein she turned over $3,000 worth of bursary funds to the Chamber for distribution to worthy students.
	- The Chamber has established a new networking forum entitled "Business Exchange" where new businesses show their wares and services. The next exchange is scheduled for 5:30 p.m. to 8:30 p.m. on October 16^th at the Silver Bridge Inn.
	Councillor Maxwell reported on the recent Tourism Association of Vancouver Island Board of Directors meeting. He said that the Tourism Association of Campbell River has managed to attract 30 – 40 Japanese travel agents to their area. It is hoped that some of these agents can be attracted to the Cowichan Valley. TAVI is also attempting to get some of the 780 German travel agents visiting the lower mainland to visit Vancouver Island. These German travel agents represent over 80,000 travelers.
	Councillor Caljouw reported that he represented City Council at the 20^th anniversary celebrations of Cowichan Lodge and at the recent opening of the new Burger King.
	Councillor Lukaitis reported that all members of the UBCM were represented at the recent UBCM convention. He said the Municipal Market Place was very informative and referenced the 27 clinics provided, the address from the Honourable David Anderson and the appointment of Hans Cunningham as the new UBCM President.
	Mayor Coleman referenced the October 1^st Cowichan Valley Arts Council Reverse and Revision Event, the October 3 Tour de Rock RCMP Cancer fundraising project and the October 6 Breastfeeding Event at the Cowichan Community Centre (Guinness Book of Records event).
	Unfinished Business
Canada/Ingram/Queens Intersection Traffic Study	For consideration was a letter and memo dated July 11 and 17, 2001 from the City Engineers, Stantec Consulting Ltd. and from the Public Works Superintendent.
	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT Council authorize the City Engineers to proceed with the Canada/Ingram/Queens Intersection Traffic Study for a maximum of $10,000 plus GST (2001 Budget is $5,000.00);
	AND THAT the City Treasurer be authorized to appropriate the additional required funds from an account or accounts that he deems most suitable. DEFEATED UNANIMOUSLY. It was suggested that the City Engineers include this proposed Traffic Study with the Network Study surrounding the Trunk/Government Roads Study.
Strategic Planning Program and October 22 Council Meeting	For consideration were the following memos: October 3, 5 and 9 from Councillor Kent and Mayor Coleman. Mayor Coleman noted that he would not be available for a rescheduled Council meeting on October 23. Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the October 22 Regular Council meeting be rescheduled to October 29, 2001 to accommodate the 3 members of Council attending the Strategic Planning Program at Royal Road University. Carried Unanimously.
Lamp Heads – Kenneth Street Parking Lots	For consideration was a memo dated October 3, 2001 from the Public Works Superintendent. Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the project of installing new lamp heads in Kenneth Street parking lots #1 and #2 be postponed until the City Square concept is completed. Carried.
Cowichan Warm Land Guide	For consideration was an e-mail dated October 4, 2001 from Cowichan Tourism. Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT Council authorize the renewal of our back cover advertisement in the 2002 Cowichan Warm Land Guide for the same price as the 1998, 1999, 2000 and 2001 Guides: $2,668.00 plus GST of $186.76 = $2,854.76 subject to: 1. The City paying the full amount in advance in 2001 when ordering the 2002 outside back cover. 2. The City receiving three(3) boxes (375 magazines) of the 2002 Guides for distribution at City Hall. Carried.
JUB – Infrastructure Program	Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the Council of the City of Duncan endorse the applications made by the District of North Cowichan, on behalf of the Duncan/North Cowichan Joint Utilities Board, to the Infrastructure Grants Program for the following projects: · Phosphorous Removal $ 270,000.00 · Spray Irrigation $2,000,000.0. Carried.
	Bylaws
Water Rates and Penalties	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT the memo dated September 26, 2001 from the City Treasurer, regarding 2002 water rates and penalties, be received, the contents noted and filed. Carried.
Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1919, 2001	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT Council give leave to Councillor M. Caljouw to introduce “Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1919, 2001”. Carried.
	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT "Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1919, 2001" be read for the first time. Carried.
	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT "Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1919, 2001" be read for the second time. Carried.
	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT "Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1919, 2001" be read for the third time. Carried.
Fees Bylaw Amendments	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the memo dated October 2, 2001 from the City Treasurer, regarding Fees Bylaw amendments be received, the contents noted and filed. Carried.
Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1921, 2001	Movd. Councillor K. Newcomb Secd. Councillor G. Maxwell THAT Council give leave to Councillor M. Lukaitis to introduce “Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1921, 2001”. Carried.
	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1921, 2001" be read for the first time. Carried.
	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1921, 2001" be read for the second time. Carried.
	Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1921, 2001" be read for the third time. Carried.
	New Business
Federal Government Policy on Affordable Housing	For consideration was a memo dated September 21, 2001 from the Federation of Canadian Municipalities.
	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the Council of the City of Duncan encourage the Honourable George Abbott, Minister of Community, Aboriginal and Women’s Services, and our local MLA, the Honourable Graham Bruce, to support a program for low income households, to devote significant new funds to the program and to involve local governments in designing and implementing the program locally. Carried.
AVICC and UBCM Notice of Motion	For consideration was a memo dated October 4, 2001 from Councillor Kent.
	Movd. Councillor P. Kent Secd. Councillor K. Newcomb WHEREAS it has been the policy of the City to allow any member of Council, without restriction, to attend both the UBCM and AVICC annual conferences;
	AND WHEREAS a need for additional fiscal prudence, during an uncertain economic climate is essential; THEREFORE BE IT RESOLVED THAT the policy of the City, herewith, limit the attendance to four(4) delegates to include the Mayor and three(3) others (inclusive of administrative staff) to the UBCM and AVICC annual conferences; AND THAT the delegates be chosen to attend on a rotational basis. Therefore each Councillor will attend at least one(1) of each of the UBCM and AVICC conferences in their three year term; AND THAT if one(1) or more of the Councillors cannot attend in their turn, that delegates be chosen by way of a draw to attend in their place. The Administrator was asked to bring this resolution forward to the October 29, 2001 Council meeting.
Special Meeting	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss legal and property matters; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 9:10 p.m., City Council resolved into Special Meeting.
	At 10:05 p.m., the following Motion was PUT:
	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the Special Meeting rise and report to City Council. Carried.
Craig Street Sewer	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT Council agree to proceed with Option “B” outlined in the August 27, 2001 report from Stantec Consulting Ltd. (i.e. new sanitary sewer line on Craig Street, reroute internal plumbing of adjacent businesses at the expense of the City, and Kenneth Street properties presently serviced through the Green Door property being serviced to Kenneth Street); AND THAT this work be undertaken in conjunction with the construction aspects of the City Square project. Carried.
Adjournment	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT this meeting of City Council do now adjourn. Carried.
	At 10:06 p.m., the meeting adjourned.
	Michael Coleman Mayor Paul Douville City Administrator