The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., February 12, 2001.

Mayor Michael Coleman;

Paul Douville, City Administrator.

His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.

Prior to commencement of the Council meeting, Mayor Coleman asked everyone to respect a moment of silence on the sad passing of Deputy Mayor and Councillor Ernie Moon on January 30, 2001. The funeral service on February 3, was extremely well attended and the many wishes of condolences were much appreciated by Councillor Moon's family. Mayor Coleman said that Councillor Moon will be sorely missed.

Movd. Councillor P. Kent

Secd. Councillor M. Caljouw

THAT the Minutes of the Regular Meeting of City Council held on January 22, 2001 be adopted.

Carried.

Representing the Canadian Peacekeeping Veterans Association, Dave Munro addressed Council. He advised that Canada has supplied 125,000 Peacekeepers at various locations around the world. The maximum number of Peacekeepers deployed at any one time was 6,000. 130 of these Peacekeepers have died in the line of duty.

Mr. Munro then presented the Canadian Peacekeeping Service Medal to Councillor Mike Caljouw for transmission to his son Steven, who resides in MacKenize, BC. Steven served on Peacekeeping missions in Cyprus.

On behalf of his son, Councillor Caljouw said he was most proud and appreciative of this award.

Representing the North Cowichan/Duncan RCMP Detachment, S/Sgt. Howard Goodridge addressed Council. He referenced the lengthy report distributed to members of Council and representatives of the news media with the Council package.

S/Sgt. Goodridge highlighted the following items:

• Statistics in the area of assaults, including spousal assaults, are dramatically increased for 2000 compared to 1999 (from 92 to 128) as well as impaired driving over .08 (36 in 1999 and 56 in 2000) and 24-hour suspensions (65 in 1999 and 161 in 2000).
• Break & Enters are down from 115 in 1999 to 99 in 2000.
• The "Police and Crime - Summary Statistics 1990 - 1999" describes police services and crime trends (overall reduction of 25% for this decade).
• S/Sgt. Goodridge suggested that this crime trend may be due to the fact that the crime age group is shrinking.
• Section 3 of the report outlines drinking and driving statistics for the detachment area (1/3 of the statistics are generated within the City boundaries; the totals for 2000 are: impaired - 68; 24-hour suspensions - 279).
• There was a percentage increase in road checks in 2000 (up to 2 1/2 per week at newly authorized flexible times throughout the day).
• The Victim Services Program provided services for 159 clients in 2000.
• The strategy for photo-radar is changing so that mostly high volume crash site are monitored.
• The Detachment will be providing nine constables for the Summit of the Americas in Quebec City April 20 - 22, 2001; the Detachment has a system in place to cover for these seconded members.
• Looking at Human Resources, 3 new members recently arrived and 4 members have been transferred; Constable Tracy Rook has been transferred to general duty with Cst. Ellen West taking over her Crime Prevention position.

Movd. Councillor G. Maxwell

Secd. Councillor P. Kent

THAT the Council of the City of Duncan proclaim March 3 - 10, 2001 as "GYMNASTICS WEEK" in the City of Duncan as requested in the January 18, 2001 letter from Gymnastics BC.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT the grant request from Somenos House be referred to the 2001 Budget Review Committee (reference letter dated January 19, 2001 from the CVRD with October 26, 2000 and January 11, 2001 attachments from Somenos House).

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT the Council of the City of Duncan authorize the display of the Multiple Sclerosis Society banner from the banner poles adjacent to the east-side of the Trans Canada Highway and south of the Cowichan River from May 1 - May 13, 2001 as requested in the January 21, 2001 letter from the MS Society of Canada.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor P. Kent

THAT the January 24, 2001 grant application from the Duncan-Cowichan Chamber of Commerce be referred to the 2001 Budget Review Committee.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the January 24, 2001 request from the Riverstone Strata Corporation requesting that the top of the dyke in Rotary Park be treated with asphalt be referred to the Public Works Superintendent to develop a cost estimate;

AND THAT this request and cost estimate be referred to the Public Works Committee to consider developing a recommendation to Council.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan proclaim February 12 - 16, 2001 as "Chamber of Commerce Week" in the City of Duncan as requested by the Duncan-Cowichan Chamber of Commerce in their letter dated January 24, 2001.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

THAT Trevor Kushner, Public Works Superintendent, who represented the City of Duncan during the original Central Sector Liquid Waste Management Plan, be appointed to represent the City for the amendment process dealing with:

1. Plans for Cowichan Bay (Area "D") Liquid Waste System
2. Joint Utility Board's proposal for Phosphorus removal using Alum & other chemicals (i.e. Amendment to JUB Operations Certificate).

Carried.

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan proclaim May 7, 2001 as "Red Shield Day" in the City of Duncan;

AND THAT the Salvation Army Flag be flown at City Hall during the week of May 1 – 7, 2001;

AND THAT the Council of the City of Duncan authorize the Salvation Army to conduct a fundraising canvass in the City of Duncan on May 7, 2001 as requested in the January 26, 2001 letter from the Salvation Army – Cowichan Valley Community & Family Service Ministries;

AND THAT since the City banner poles are booked for May 1 - 12, 2001, Council suggest that the Salvation Army contact the District of North Cowichan about displaying their banner on the banner poles in Pioneer Park.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor M. Lukaitis

THAT the January 29, 2001 letter from the Coastal Community Network, regarding the 2001 memberships, be referred to the Finance Committee.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the February 1, 2001 grant application from the Duncan-Cowichan Festival Society be referred to the 2001 Budget Review Committee.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT Council advise the District of North Cowichan that we have no objection to the "Call To Action James Street Community Enhancement Project Organization" staging a special community event in Kinsmen Park on March 20, 2001(Tuesday-Noon-4:00 p.m.);

AND THAT Council note that the District of North Cowichan is not in favour of flowers being planted in Kinsmen Park since they would be difficult and expensive to maintain and protect from vandalism.

Amendment Movd. Councillor S. Jackson

Amendment Secd. Councillor P. Kent

THAT the second proposition from the Motion Movd. by Councillors Maxwell and Jackson be deleted.

Carried.

The Main Motion, as amended, was then PUT and CARRIED.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT the January 30, 2001 letter from Centra Gas, regarding the rise in energy prices, be received, the contents noted and filed.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the following items of correspondence be received, the contents noted and filed:

• Letter dated February 1, 2001 from the Duncan Business Improvement Area Society
• Letter dated February 1, 2001 from the Cowichan Valley Arts Council
• Memo dated February 8, 2001 from the Vancouver Island Regional Library.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT February 25 to March 3, 2001 be proclaimed as "Freedom to Read Week" in the City of Duncan as requested by the Vancouver Island Regional Library Board Chair in his February 2, 2001 letter.

Carried.

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT the February 5, 2001 grant request from the Vancouver Island Providence Community Association for the Cowichan Valley Crisis Line be referred to the 2001 Budget Review Committee.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor M. Caljouw

THAT the Council of the City of Duncan support the programs and goals of WoodLINKS as outlined in the February 5, 2001 letter from WoodLINKS, an industry education partnership.

Carried.

Movd. Councillor G. Maxwell

Secd. Councillor M. Caljouw

THAT the February 7, 2001 grant request from the Cowichan Secondary School - Dry Grad Committee 2001 be referred to the 2001 Budget Review Committee.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

THAT the Council of the City of Duncan support "In Principle" the International Education Proposal outlined in the February 12, 2001 letter from Lynda Faulks, Art Teacher, Cowichan Valley School District #79.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT Warrant No. 12-00 covering General Account cheque numbers 102372 – 102580 in the total amount of . . . . . $466,704.38

Payroll Account

- Payroll #25 covering cheque

numbers 0536 – 0617 in the total

amount of . . . . . . . 36,037.57

- Payroll #26 covering cheque

numbers 0618 - 629 29,885.32

GRAND TOTAL . . . . . . $532,627.27

be ratified.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor P. Kent

THAT Warrant No. 01-01 covering General Account cheque numbers 102563 – 102635 in the total amount of . . . . . $138,033.09

Payroll Account

- Payroll #01 covering cheque

numbers 1 – 17 in the total

amount of . . . . . . . 30,193.27

- Payroll #02 covering cheque

numbers 18 - 27 27,817.85

• Payroll #03 in the total

amount of . . . . . . . 33,243.58

GRAND TOTAL . . . . . . $229,287.79

be ratified.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT the Building Statistics Report for January 2001 as prepared by the Building Inspector, be received, the contents noted and filed.

Carried.

Advisory Planning Commission

For consideration was a letter dated February 7, 2001 from the City Administrator.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the following resolution of the Advisory Planning Commission be received with thanks:

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT as recommended by the Advisory Planning Committee (APC), Council authorize the initiation of the process to provide heritage designation for the Green Door Society property at 126 Ingram Street and the structure with the conservatory addition on the west-side.

Carried.

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT the request of the Advisory Planning Commission for $1,000.00 to be utilized for educational purposes be referred to the 2001 Budget Review Committee.

Carried.

Councillor Caljouw advised that he recently attended a meeting with several Island Mayors sponsored by BC Hydro in Nanaimo. The focus of the meeting was BC Hydro noting that without major important improvements to the source of power for Vancouver Island over the next 5 years, major deficiencies for users could arise.

Councillor Kent reported on the following items:

• At the January 27 VI Regional Library Board meeting, Lake Cowichan Mayor Jack Peake was elected Chair and Director Donna Gault of the Mt. Waddington Regional District was elected Vice-Chair.
• Central Sannich, where a positive vote was achieved for leaving the library system, they have now applied to officially do so.
• North Saanich also had a positive vote, but has taken no action to date.
• The electors of Sidney voted not to leave the VI Regional Library system.
• The Regional Library is completing the development of an excellent internet site.
• At the recent Cowichan Community Centre Commission meeting, Councillor George Seymour of the District of North Cowichan was elected Chair and Councillor Kent was elected Vice-Chair.
• The CCCC discussed the broad based funding issue and accepted Area "C" (Cobble Hill) as a full-funding partner and invited Director Richard Hughes to sit on the Commission.
• The CCCC also considered a proposal for an outdoor recreation program and authorized further investigation.
• Charge-out rates at the Community Centre were changed by the Commission to reflect actual costs (with broad-based funding, community groups should not be seriously impacted).
• At the recent Chamber of Commerce meeting, budget deliberations occurred regarding the Information Centre and the Black Tie Awards Committee was set into action.

Councillor Maxwell reported that Statistics Canada will be distributing Census forms soon and will request that they be returned by May 15, 2001. There will be short and long forms distributed on a random basis.

Mayor Coleman reported on the following items:

• For the proposed IWA meeting in Ottawa to discuss with Federal Ministers the issues of raw log exports, the softwood lumber agreement and the closure of the Youbou Mill, the CVRD Board has authorized the Chair and one other Director to participate.
• He attended a "Guess Who's Coming to Lunch" event at Tansor School on January 31.
• On February 1, he attended a Municipal Finance Authority Board meeting.
• In 2002, the Duncan Volunteer Fire Department will stage a large 100^th anniversary celebration.
• The Heart and Stroke Foundation Celebrity Breakfast on February 5, 2001 was a huge success.
• The February 10, 2001 New Venture Showcase was also very successful.

For consideration were the following items:

• Memo dated January 26, 2001 from the City Treasurer

• Letter dated January 31, 2001 from the Central Vancouver Island Health Region - Environmental Health Program.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT as recommended by the City Treasurer, Council authorize submission of an application under the recently announced Infrastructure Program of the Federal and Provincial Governments to include the following projected projects:

*Projects not in present Financial Plan (may be added following 2001 public consultation process)

For consideration was a letter dated February 8, 2001 from the Duncan Business Improvement Area Society.

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT Council provide $200.00 towards the $400.00 worth of signage being organized by the Duncan Business Improvement Area Society (DBIAS) for the "Vote Yes" Downtown Library Campaign.

Carried.

For consideration was a memorandum dated February 9, 2001 from the Public Works Superintendent.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT as recommended by the Public Works Superintendent, Council authorize the acceptance of the offer of Westcoast Waste Division Corp. to remove the compost material at our Compost Depot for $8,750.00 (Note: This is a saving of $4,250.00 related to the $13,000.00 cost of grinding the material.).

Carried.

For consideration was a memorandum dated February 8, 2001 from Mayor Coleman.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT as recommended by Mayor Coleman, a Library Referendum Open House be staged in the 2^nd Floor Foyer of City Hall from 5:00 p.m. to 6:00 p.m., February 19, 2001.

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT "Library Referendum Bylaw No. 1912, 2001" be reconsidered, finally passed and adopted.

Carried.

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT Paul Douville be appointed Chief Election Officer for the April 28, 2001 By-Election to fill the vacant position of Councillor on the City of Duncan Council;

AND THAT Lynn Ketch be appointed Deputy Chief Election Officer.

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT as recommended by Mayor Coleman, Councillor Caljouw be appointed as Deputy Mayor and DBIAS Liaison and Councillor Lukaitis be appointed as Chair of the Finance Committee.

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss legal matters and personnel issues;

AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Municipal Act).

At 8:30 p.m., City Council resolved into Special Meeting.

At 8:58 p.m., the following Motion was PUT:

Movd. Councillor G. Maxwell

Secd. Councillor P. Kent

THAT this Special Meeting of City Council rise and report to City Council.

For consideration was a memorandum dated February 8, 2001 from the City Administrator.

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

180.00

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT this meeting of City Council do now adjourn.

Michael Coleman

Paul Douville