The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p

	The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., January 22, 2001.
	Present:	Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis and Geoff Maxwell.
	Absent With Prior Notice:	Councillor Ernie Moon.

	Also Present:	Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the Minutes of the Regular Meeting of City Council held on January 8, 2001 be adopted. Carried.
	Communications
Chamber of Commerce Auction	For consideration was a circular dated January 12, 2001 from the Duncan-Cowichan Chamber of Commerce. Movd. Councillor S. Jackson Secd. Councillor G. Maxwell WHEREAS the City Administrator has donated a "Personal Hand Wash for Someone's Vehicle" for the Chamber of Commerce Auction; THEREFORE BE IT RESOLVED THAT the Mayor and Councillors consider donating auction items with a personal connection for the Duncan-Cowichan Chamber of Commerce Annual Dinner Auction on March 31, 2001 at the Silver Bridge Inn. Carried.
Cowichan folk Guild - Banner Request	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT the Council of the City of Duncan authorize the Cowichan Folk Guild to display their banner regarding the Island Folk Festival from the banner poles adjacent to the east-side of the Trans Canada Highway and south of the Cowichan River July 16-23, 2001 as requested in their December 5, 2000 letter. Carried. (Notes: 1. Their second banner will be displayed on the banner poles in Pioneer Park for approximately a month prior to the Folk Festival on July 20-22, 2001. There is only room for one banner on the City banner poles since we now display the Downtown Duncan Billboard on these poles. The Summer Festival Banner will be displayed prior to the July 13-15, 2001 event.)
RCMP - "Forums for Leadership"	Movd. Councillor G. Maxwell Secd. Councillor M. Lukaitis THAT the letter dated January 5, 2001 from RCMP Inspector Linton Robinson, regarding "Forums for Leadership" February 12 & 13, 2001 in Esquimalt, be received, the contents noted and filed. Carried.
MS Society - Carnation Campaign	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the Multiple Sclerosis Society be granted permission to conduct their Carnation Campaign in the City of Duncan on May 11 and 12, 2001 as requested in the January 8, 2001 letter from the Capital Region Chapter of the Multiple Sclerosis Society of Canada. Carried.
District of Hudson's Hope - Deregulation of Electricity	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the Council of the City of Duncan support the position outlined in the January 8, 2001 letter from the District of Hudson's Hope; AND THAT Council state its' opposition to any possible deregulation of electricity or the privatization of BC Hydro. Carried.
Salmon Arm - RCMP Contract Policing Costs	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Council of the City of Duncan support the position of the District of Salmon Arm outlined in their January 10, 2001 letter regarding RCMP Contract Policing Costs; AND THAT Council agree that the RCMP budget process be modified to allow input by the affected municipalities and to establish priorities for policing at the local level as well as the introduction of a process for early consultation on budget over-runs. Carried.
Super Cities WALK/Run for MS - Banner Request	Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT the Council of the City of Duncan authorize the display of the Royal Bank Super Cities WALK/Run for MS Banner from the banner poles adjacent to the eastside of the Trans Canada Highway and south of the Cowichan River for March 5 - 31, 2001 as requested in their January 14^th, 2001 letter. Carried.
DBIAS - Totem Tour Funding	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the January 16, 2001 request from the DBIAS for Totem Tour Funding IN 2001 from the Tourism Account be referred to the 2001 Budget Review Committee. Carried.
DBIAS - Summer Festival 2001 Funding	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT the January 16, 2001 grant request from the DBIAS for Summer Festival 2001 event costs be referred to the 2001 Budget Review Committee. Carried.
Cowichan Lawn Bowling Club - Grant Request	Movd. Councillor M. Lukaitis Secd. Councillor S. Jackson THAT the January 8, 2001 grant request from the Cowichan Lawn Bowling Club be referred to the 2001 Budget Review Committee. Carried.
Cowichan Spirit of Women - Grant Request	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the January 18, 2001 grant request from The Cowichan Spirit of Women be referred to the 2001 Budget Review Committee. Carried.
Scouts - Torchlight Parade and Hike for Hunger	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT the Council of the City of Duncan authorize Scouts Canada - Cowichan Valley District to stage the following events on streets within the City boundaries as outlined in the letter received January 22, 2001 from this organization: Torchlight Parade - February 18, 2001 (6:30 p.m. - 7:30 p.m.) Hike for Hunger - February 24, 2001 (11:00 a.m. - 12:00 Noon); AND THAT Council extend congratulations to the Cowichan Valley District Scouts on their 90^th anniversary of Scouts in the Valley (1911 - 2001). Carried.
	Reports of Standing Committees
	Finance Committee

	For consideration were the notes of the January 16, 2001 Committee meeting.

Microcell - Wireless Communication Facility	For consideration was a letter dated November 27, 2000 from Microcell. Substantial information regarding health and safety issues has been available in City Hall since January 4, 2001. In summarizing the reports on health concerns and risks, Dr. John Blatherwick, Medical Health Officer, Vancouver/Richmond Health Board, concludes the following: "The Medical Health Officer concludes, as has Health Canada and the Radiation Protection Branch, that in light of the current scientific understanding of the risks of Radio Frequency fields (RF) exposures to the general public, the installation of cellular antennae in the community do not pose an adverse health risk and Safety Code 6 provides an appropriate level of protection. The Medical Health Officer will continue to stay current on the scientific knowledge around this issue and provide updates to decision-makers and the community when necessary." Movd. Councillor M. Caljouw Secd. Councillor M. Lukaitis THAT Council agree "in principle" to consider adopting an agreement with Microcell Connexions Inc. for a wireless communications facility at the City water reservoir property off Gibbins Road subject to:
	The Solicitors for Microcell are to prepare the agreement for perusal by the City Solicitor. The agreement is to include clauses to save harmless the City of Duncan from any and all possible liability claims.
	Microcell is to cover the facility with a public liability insurance policy with a minimum of $2,000,000 per occurrence with the City of Duncan being named as an "Additional Insured" party.
	The specific site of the facility is to be determined by the Public Works Superintendent. The agreement is to stipulate that the adding of more carriers must be approved by the City and additional rental rates may be applied. The agreement is to contain all of the provisions outlined in the November 27, 2000 letter from Microcell. The rental rates are to be as follows: Year 1 $10,000 Year 2 $10,000 + CPI* increase for the previous year Year 3 Year 2 amount + CPI increase for the previous year Year 4 Year 3 amount + CPI increase for the previous year Year 5 Year 4 amount + CPI increase for the previous year Year 6 Year 5 amount + CPI increase for the previous year Year 7 Year 6 amount + CPI increase for the previous year Year 8 Year 7 amount + CPI increase for the previous year Year 9 Year 8 amount + CPI increase for the previous year Year 10 Year 9 amount + CPI increase for the previous year Subsequent Term rental rates to then be negotiated. Consumer Price Index for Canada. Building Permit from the District of North Cowichan is to be secured by Microcell Connexions Inc. Noting that Telus Mobility, in their January 17, 2001 letter, supports the proposed Microcell facility at the City Water Reservoir site, Microcell: Insures that the installation does not interfere with TELUS Mobility's current or future wireless service at this location. Provides TELUS Mobility with a full size set of construction drawings for their review prior to commencing construction. Drawings should include a site plan, tower and antenna heights, antenna azimuths and frequencies being utilized. Carried.
	Planning Committee
Advisory Planning Commission	It was noted that the Advisory Planning Commission had their first official meeting on January 15, 2001. Jeff Downie was elected as Chair and Mark Turner was elected as Vice-Chair.

	Public Safety Committee

Safety Audit - James Street Area	Councillor Lukaitis reported that a Women's Safety Audit will be conducted in conjunction with Cowichan Safer Futures in the James, Alderlea and Garden Streets areas along with Kin Park. Input from residents and business owners in the area will be sought and included in the report.
	Reports of Special Committees

Miscellaneous	Councillor Caljouw reported that he recently attended a meeting at the Silver Bridge Inn hosted by Insurance Corporation of BC. Nettie Wagner, the new ICBC Manager for Vancouver Island, was introduced and addressed the gathering. She announced that there will be a maximum of a $100.00 rebate to all premium payers as a result of a reduction in claims and the better than anticipated return on investments. Councillor Caljouw reported that on January 19, 2001 he attended the ground breaking ceremony in Ladysmith for the International Bio-Recovery Corporation facility. This facility will be an organic waste treatment plant. Councillor Caljouw said that the facility will be able to accept septage, septage sludge and all organic waste. IBR uses a thermophilic bacterial process to convert biodegradable organic wastes into high value, nutrient rich fertilizer. Their plant in North Vancouver has recently been upgraded and scaled to operate at a commercial capacity of 100 tons per day. Councillor Caljouw said that the whole process only takes 3 - 5 days to complete and that the company has a number of contracts in China.
	Councillor Maxwell reported that he recently attended the annual general meeting of the Tourism Association of Vancouver Island in the Courtenay/Comox area. He said that he had not been to Mt. Washington for a time and was most impressed with the major development on the mountain and the level of skiing and related activities occurring. He reported that approximately $350,000,000 per annum is generated in the Courtney/Comox area as a result of the Mt. Washington ski operations.
	Mayor Coleman reported on the following items: On January 20, he attended the Robbie Burns night celebration. He was pleased that Lieutenant Governor Garde Gardom and his wife were present for the festivities. On February 5, the Celebrity Heart and Stroke Foundation Breakfast will be held at the Silver Bridge Inn (7:30 a.m.). On February 10, there will be a New Ventures Showcase at the Cowichan Community Centre.
	Unfinished Business
Heritage Status Application - 126 Ingram Street	For consideration was a letter and present-ation dated December 30, 2000 from the Green Door Society requesting Heritage Designation of the structure and property at 126 Ingram Street. The Administrator advised that he would be recommending that the Green Door Society be requested to wave their right to compensation for reduction in market value in accordance with Section 969 of the Local Government Act should the requested Heritage Designation proceed. It was noted that the current Heritage Designations in the City are as follows: City Hall E & N Railway Station Duncan Elementary Girl Guides Hall Queen Margaret's Chapel Cenotaph (Charles Hoey) Park Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT the letter and presentation dated December 30, 2000 from the Green Door Society, requesting Heritage Designation of the structure and property at 126 Ingram Street, be referred to the Advisory Planning Committee for recommendation and suggested guidelines for Heritage Buildings. Carried.
Mound Area - Snow Clearing and Other Maintenance	For consideration were the following items: Letter dated December 13, 2000 from The Cowichan Tribes Memo dated January 17, 2001 from the Public Works Superintendent. Movd. Councillor M. Lukaitis Secd. Councillor G. Maxwell WHEREAS we now charge the Cowichan Tribes on an hourly rate basis for mechanically sweeping the entire Mound Parking Lots Area on Fridays (i.e. paid areas on east-side adjacent to railway tracks and west-side adjacent to Allenby Road and the main Mound Parking Lot); THEREFORE BE IT RESOLVED THAT the City of Duncan provide snow clearing, sanding and salting (if necessary) maintenance for the three (3) Mound Parking Lots on an hourly rate basis subject to the Cowichan Tribes acknowledging that work on the infrastructure of the City is the first priority and that any maintenance on the Mound Area will only be initiated once all City related duties are completed or well in hand. Carried.
Trans Canada Trail & Equestrian Use	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT the January 10, 2001 letter from Tim Wittenberg, regarding the Trans Canada Trail and Equestrian Use, be referred to Ernie Mansueti, Recreation Director - District of North Cowichan, with a request that he correspond with Mr. Wittenberg and provide us with a copy of his reply. Carried.
Decorative White Lights - Downtown Trees	For consideration were the following items: Memo dated January 15, 2001 from Councillor Mike Caljouw Memo dated January 17, 2001 from the Public Works Superintendent. Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the subject of having the decorative white lights in the downtown trees illuminated for a longer period than just the Christmas season be referred to the Public Works Committee. Carried.
Water Buffalo Herd - Fairburn Farm	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the following items of correspondence, regarding the Water Buffalo Herd at Fairburn Farm, be received, the contents noted and filed: Letter dated January 15, 2001 from the Office of the Minister of Agriculture and Agri-Food Letter dated October 26, 2000 to The Minister of Agriculture and Agri-Food; AND THAT Anthea & Darrel Archer of Fairburn Farms be provided with copies of this correspondence. Carried.
Policy for Issuance of Building Permits	For consideration was a memorandum dated January 11, 2001 from the Building Inspector. Movd. Councillor P. Kent Secd. Councillor M. Lukaitis THAT the current Council Policy for issuance of Building Permits be deleted; AND THAT the following new policy be adopted: THAT Members of City Council be informed in advance of all Building Permits to be issued that have a value of more than $200,000; AND THAT the Building Inspector continue the practice of monthly notification of all Building Permits by way of the monthly Building Statistics Report to City Council. Carried.
Duncan Daycare Lease	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell WHEREAS the current five(5) year lease term with the Duncan Day Care Society ends July 31, 2001; THEREFORE BE IT RESOLVED THAT the lease with the Duncan Day Care Society be renewed for a further five(5) years commencing August 1, 2001 on the same terms and conditions as the existing Lease. Carried.
	The Administrator was requested to get copies of Financial Statements from the Arcadian Daycare Society.
Mill Bay Ferry	For the record, Mayor Coleman noted that the Mill Bay/Brentwood Ferry has been saved from discontinuation. The Province has promised funding for at least another 10 years.
Youbou Mill Closure	For consideration was a letter dated January 12, 2001 from Bill Routley, President - Local 1-80, IWA Canada. In his letter, Mr. Routley says he has contacted the office of our MP Reed Elley to attempt to arrange meetings with the Federal International Trade Minister and Critic and also MPs who share concerns with regard to the Canadian raw log exports and the softwood lumber agreement which limits Canadian lumber sales to the United States markets. He requests that local senior politicians join him in meeting with officials in Ottawa.
	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT Council agree "in principle" that Mayor Coleman or a Council representative go to Ottawa to meet with government and opposition leaders with regard to forest community issues such as log exports and resulting job losses and the softwood lumber agreement which expires March 31, 2001. Carried.
	Bylaws

Remuneration and Expenses Bylaw No. 1736, 1994, Amendment Bylaw No. 1911, 2001	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT "Remuneration and Expenses Bylaw No. 1736, 1994, Amendment Bylaw No. 1911, 2001" be reconsidered, finally passed and adopted. Carried.
Library Referendum Bylaw No. 1912, 2001	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT Council give leave to Councillor S. Jackson to introduce "Library Referendum Bylaw No. 1912, 2001". Carried.
	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT "Library Referendum Bylaw No. 1912, 2001" be read for the first time. Carried.
	Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT "Library Referendum Bylaw No. 1912, 2001" be read for the second time. Carried.
	Amendment Movd. Councillor G. Maxwell Amendment Secd. Councillor S. Jackson THAT the question in proposed Bylaw 1912 be amended to read:

Do you support the concept of

a Library in Downtown Duncan?

YES

NO

Carried.

	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT "Library Referendum Bylaw No. 1912, 2001", as amended, be read for the third time. Carried.
	New Business

Building Permit - 850 Jubilee	For consideration was a memorandum dated January 11, 2001 from the Building Inspector. Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT Council authorize the issuance of the Building Permit for the construction of a new 777m² (830 ft²) single storey building at 850 Jubilee Street (offices for Ministry of Children and Families) subject to review of the plans for Bylaw and Building Code compliance. Carried.

Special Meeting	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss personnel, legal matters and property issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Municipal Act). Carried.
	At 8:05 p.m., City Council resolved into Special Meeting. At 9:10 p.m., the following Motion was PUT: Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT this Special Meeting of City Council rise and report to City Council. Carried.
APC Appointment - Lance Steward	For consideration was an application dated January 17, 2001 from Lance Steward requesting an opportunity to become an Advisory Planning Commission Member. Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT Lance Steward be appointed as an Advisory Planning Commission Member. Carried.
Adjournment	At 9:00 p.m., the following Motion was PUT: Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT this meeting do now adjourn. Carried.



	Michael Coleman Mayor


	Paul Douville City Administrator