The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., September 24, 2001.
	Present: Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jackson and Martin Lukaitis. Absent With Prior Notice: Councillors Phil Kent, Geoff Maxwell and Ken Newcomb. Also Present: Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
September 11, 2001 Attack on the USA	Mayor Coleman expressed shock, sympathy and support on behalf of our community relating to the terrorists attacks on the World Trade Centre towers in New York City and the Pentagon building in Washington, DC on September 11, 2001. He noted with strong emphasis that representatives of faiths from around the world have condemned this horrendous act. A small minority of troubled people likely committed this willful terrorism, which affects the lives of so many people around the world. Mayor Coleman noted that on September 23, 2001, the Sikh community of the Cowichan Valley invited community leaders including himself and Mayor Rex Hollett to a gathering of their community to express their condemnation of this terrorism event and supporting the USA government in their work to seek out these terrorists and bring them to justice. Mayor Coleman reported further that a book of condolences has been available for people to sign at City Hall since shortly after the attacks occurred. He said that many people have come forward to sign this book and empathize with the victims and their families and friends. A moment of silence for all of those who perished was then respected.
Adoption of Minutes	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT the Minutes of the Regular Meeting of City Council held on September 10, 2001 be adopted. Carried.
	Communications
Strait of Georgia Bridge and Ferry Crossing Proposal	Movd. Councillor S. Jackson Secd. Councillor M. Lukaitis THAT the September 9, 2001 letter from the Pacific Coastal Bridge Systems Co. Ltd., regarding their Strait of Georgia Bridge and Ferry crossing proposal, be received, the contents noted and filed. Carried. Councillor Caljouw dissenting.
Review of Trustee Electoral Areas	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the September 17, 2001 letter from Cowichan Valley School District 79, regarding their review of trustee electoral areas, be received, the contents noted and filed. Carried.
Apple Day	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT as requested in their September 19, 2001 letter, the Council of the City of Duncan authorize the Cowichan Valley Scouts Canada to hold their annual "Apple Day" fundraising event in the City of Duncan on October 6, 2001. Carried.
	Reports of Standing Committees
	Finance Committee
Warrant No. 08-2001	Movd. Councillor M. Lukaitis Secd. Councillor S. Jackson THAT Warrant No. 08-01 covering General Account cheque numbers 103482 – 103593 in the total amount of . . . . . $600,579.78 $362,667.73 Payroll Account - Payroll #17 covering cheque numbers 352 - 376 in the total amount of . . . . . . . 38,402.71
	- Payroll #18 covering cheque numbers 377 - 387 32,703.40 GRAND TOTAL . . . . . . $433,773.84 be ratified. Carried.
	For consideration were the notes of the September 17, 2001 meeting.
Simon Charlie Society – Request for Advertisement	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT the request of the Simon Charlie Society for Council to place an advertisement in a Pictorial newspaper insert be denied;
	BUT THAT Council indicate interest in participating in the Simon Charlie Society project to create a renaissance in the Coast Salish culture in the future. Carried. Councillor Jackson dissenting.
	Public Works Committee
	For consideration were the notes of the September 17, 2001 meeting.
Lane Between Charlotte Street & Coronation Avenue	Movd. Councillor M. Caljouw Secd. Councillor M. Lukaitis THAT removable bollards be installed at the south-end of the lane between Charlotte Street and Coronation Avenue to prohibit access for vehicular traffic for a trial period of 6-months. Carried.
Duncan Mall - Traffic Signals @ Trunk & Festubert	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT in response to the September 4, 2001 letter from the Gulf Pacific Group, the Council of the City of Duncan confirm its agreement to the installation of an advance green left-turn signal for traffic exiting the Duncan Mall/Plaza at Trunk and Festubert but decline on providing a financial contribution. Carried.
Possible Traffic Study – Trunk/ Government from Station to TCH	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT Council consider the production of a traffic study of Trunk Road/Government Street between Station Street and the Trans Canada Highway in anticipation of Safeway and Wal-Mart providing their proposed final plans for development on adjacent Cowichan Tribes lands; AND THAT Stantec Consulting Ltd. be requested to provide a cost estimate in this regard. Carried.
	Parks & Recreation Committee
	For consideration were the notes of the September 17, 2001 meeting.
City Square Project Design	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT the City Engineers, Stantec Consulting Ltd., be authorized to prepare an agreement between the City of Duncan and Cloghesy & Doak for the design of the City Square project. Carried.
	Fire Committee
	Mike Caljouw reported that an 8-member team comprised of Duncan Volunteer Fire Department firefighters Torrey Gillot, Art Sanderson, Rick Starke, Steve Poznecov, Greg Spence, Chris Irving, Dan Kinniburgh and Rick Morencie won first place during the recent Auto Extraction Competition held in North Cedar.
	Reports of Special Committees
Take Back the Night	Councillor Jackson reported that she recently participated in the “Take Back the Night” ceremony regarding women’s rights to feel comfortable in their own communities. She said there were approximately 45 participants and that the activities were most interesting.
Miscellaneous	Mayor Coleman reported on the following items: · On September 13, Members of Council participated at the Duncan Business Improvement Area Mixer. · On September 14, he participated in the Cowichan District Hospital Foundation Golf Tournament. · On September 15, he participated in the Sherman Road Sports Fields naming ceremony. He happily noted that the fields were named after Bill Keserich, Bob Martin, Geoff Dyson, Joe Calverley and Dave Williams. · On September 15, he participated in the 40^th Anniversary Dinner for the Cowichan Rugby Club. · On September 18, he participated in the Cowichan Fringe Festival Backwards Parade. · On September 20, he participated in the fundraising event at Subway Sandwiches for CHILD eating disorders.
	Unfinished Business
Green Door Society – Adaptive Heritage Modifications	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw WHEREAS the Building Inspector is now in possession of the architectural drawings showing the creation of a suite on the top floor of 126 Ingram Street, creation of a roof dormer, sky lights, a south-side top floor balcony and extension of the emergency exit staircase on the east-side of the building to the top floor;
	AND WHEREAS Doran Musgrove, Architect, provided a reasonable explanation for adaptive restorations to heritage structures in other local government jurisdictions;
	THEREFORE BE IT RESOLVED THAT the Council of the City of Duncan approve of the above noted changes to 126 Ingram Street in accordance with Heritage Designation Bylaw No. 1913 subject to plan approval by the Building Inspector. Carried.
Trunk/Lakes Traffic Signals – North Cowichan Contribution	Movd. Councillor S. Jackson Secd. Councillor M. Lukaitis THAT Council express appreciation to the Council of the District of North Cowichan for approving a contribution of $10,000.00 towards the Lakes/Trunk/ Tzouhalem intersection signalization project; AND THAT the District Council be asked to forward these funds to the City as soon as possible since the project is scheduled for completion by approximately the end of October 2001. Carried.
Strategic Planning – Royal Roads	For consideration was a memorandum dated September 20, 2001 from Mayor Coleman and a memorandum dated September 24, 2001 from Councillor Newcomb. Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT Council authorize three (3) delegates to attend the October 20 – 23, 2001 Strategic Planning Workshop at Royal Roads University; AND THAT the Committee of the Whole serve as the Strategic Planning Committee. Carried.
	Bylaws
Fire Truck Loan Authorization Bylaw No. 1917, 2001	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT Fire Truck Loan Authorization Bylaw No. 1917, 2001 be reconsidered, finally passed and adopted. Carried.
	New Business
New Photocopier & Lease	For consideration was a memorandum dated September 20, 2001 from the City Treasurer. Movd. Councillor S. Jackson Secd. Councillor M. Lukaitis THAT a lease with MFA be executed to purchase a Toshiba e-studio 45 (+ Network Print Board) photocopier from Danka Canada Inc. for $18,240.00 including taxes. Carried.
Special Meeting	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss land and personnel issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 8:00 p.m., City Council resolved into Special Meeting.
	At 8:30 p.m., the following Motion was PUT:
	Movd. Councillor M. Caljouw Secd. Councillor M. Lukaitis THAT this Special Meeting of City Council rise; AND THAT this meeting of City Council do now adjourn. Carried.
	Michael Coleman Mayor Paul Douville City Administrator