The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., April 22, 2002.
	Present: Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ken Newcomb. Also Present: Mark Frame, Deputy Clerk.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and a moment of silence for the 4 armed services personnel recently killed in Afghanistan, and called for order.
Adoption of Minutes	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT the Minutes of the April 8, 2002 Regular Meeting of City Council be adopted. Carried.
	Delegations
RCMP Inspector Linton Robinson – Crime Statistics January – March 2002	Inspector Robinson addressed City Council and noted the following: · Slight downward trend in crime rate for the City of Duncan. · Overall crime rate per 1,000 population is 177. The average in BC is 86 or 88 per 1,000 population. · The overall crime rate is high due to the condensed nature of the City of Duncan. · The Green Team conducted a total of 14 searches during March involving substantial marijuana seizures. None were reported to be within the City. · 16 members from the Duncan/North Cowichan detachment could be sent to the G-8 Conference in Kamanaskis, Alberta this June.
	Regarding the implementation of a Youth Outreach Worker, Inspector Robinson noted previous funding was promised from the Ministry of Children & Families, but these funds are no longer available. The District of North Cowichan has looked at cost sharing but could not go ahead without provincial funding. It was noted that the issue is not dead but Inspector Robinson is still looking for other sources of funding (i.e. corporate sponsors).
	Regarding the proposed Citizens On Patrol (COP) program, Constable Susan Camus will be presenting a report to Council within the next few weeks.
Strategic Planning	Inspector Robinson reviewed the North Cowichan/Duncan RCMP Strategic Planning document for 2002 – 2007 and noted this plan will give a clear, concise and focused direction in which to meet future challenges of this detachment. The three most significant areas of concern are: · Youth · Organized crime · Traffic problems.
	Communications
National Public Works Week	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT the Council of the City of Duncan proclaim May 19 – 25, 2002 as "NATIONAL PUBLIC WORKS WEEK" in the City of Duncan as outlined in the February 28, 2002 letter from the Public Works Association of British Columbia. Carried.
Cowichan Valley Safer Futures - Letter of Support	Movd. Councillor S. Jackson Secd. Councillor M. Lukaitis THAT City Council support "in principle" the Cowichan Valley Safer Futures project to develop a regional health and safety strategy that will address barriers to community participation and safety issues. Carried.
Future of BC Hydro	Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the April 2, 2002 letter from the Office & Professional Employees' International Union, Local 378, wherein they express concern for the proposed Provincial Government's plan to privatize BC Hydro, be received, the contents noted and filed. Carried. Councillors Jackson & Lukaitis dissenting.
AVICC – 2002 AGM Resolutions	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the April 4, 2002 letter from the Association of Vancouver Island and Coastal Communities (AVICC), wherein they outline 6 resolutions endorsed unanimously at the recent 2002 AVICC AGM and Convention, be received, the contents noted and filed. Carried.
BC Restaurant and Food Services Association – Liquor Licensing	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the letter dated April 12, 2002 from the BC Restaurant and Food Services Association outlining the recently approved improvements to BC's liquor licensing and enforcement system, be received the contents noted and filed. Carried.
National Missing Children's Day	Movd. Councillor K. Newcomb Secd. Councillor S. Jackson THAT the Council of the City of Duncan proclaim May 25, 2002 as "NATIONAL MISSING CHILDREN'S DAY" in the City of Duncan; AND THAT the Council of the City of Duncan authorize Child Find British Columbia to conduct a fundraising canvass in the City of Duncan on May 25, 2002 as requested in the April 5, 2002 letter from the President of Child Find BC – Victoria Chapter. Carried.
Volunteer Cowichan – Grant Request	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the April 9, 2002 grant request from Volunteer Cowichan to develop social planning, be referred to the Finance Committee for recommendation. Carried.
Major Hoey VC Memorial Ceremony – August 15, 2002	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the Council of the City of Duncan express delight with the proposed visit of members, spouses and guests of the Burma Star Association on August 15, 2002 (Thursday) and the proposed service to honour Major Charles Hoey VC; AND THAT the matter be referred to the City Administrator to organize the details and logistics; AND THAT the 1 or 2 buses and private vehicles be permitted to park on the west-side of Duncan Street. Carried.
Falun Dafa Month	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT the Council of the City of Duncan proclaim May, 2002 as "Falun Dafa Month" as requested in the April 16, 2002 letter from Sophia Bronwen on behalf of Canadian Falun Dafa Practitioners, noting that at the core of Falun Dafa are the principles of truthfulness, compassion and forbearance. Carried. Councillors Caljouw and Newcomb dissenting.
CIBC – Hot Dog Sale	Movd. Councillor G. Maxwell Secd. Councillor M. Lukaitis THAT the Council of the City of Duncan authorize the Duncan Branch of the CIBC to hold a hot dog sale on the sidewalk immediately in front of the branch (116 Station Street) on Friday, May 10, 2002 with the proceeds of the sale to be donated to the BC Children's Hospital. Carried.
	Reports of Standing Committees
	Finance Committee
Chamber - InfoBooth	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT Council provide a $2,000. grant from the Tourism Account to the Duncan-Cowichan Chamber of Commerce for the 2002 Satellite InfoBooth Project. Carried.
Canada Day Celebration	Movd. Councillor M. Lukaitis Secd. Councillor S. Jackson THAT Council provide a $500. grant to the Cowichan Sportsplex towards the 2002 Canada Day Celebration event. Carried.
Purchasing Policy	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT City of Duncan senior staff review the current Purchasing Policy with an aim to streamline the process; AND THAT the local preference clause be removed in light of the Agreement on Internal Trade (AIT). Carried.
	Public Works Committee
Banner Poles	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT all banner pole arms that protrude into the streets be removed. Carried.
	Planning Committee
DNRC – Action Plan	Councillor Kent reported that he recently attended the Downtown Neighbourhood Revitalization Committee meeting and reviewed a preliminary report and Action Plan. The report should be completed sometime in May 2002.
	Public Safety Committee
Domestic Cats – Spaying & Neutering	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT Council not process similar Bylaws to the City of Coquitlam & City of Surrey regarding Cat regulations since enforcement is near to impossible and if done properly, prohibitively expensive. Carried.
Policing Services Budget Proposal	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT the Community Policing Budget Proposal, presented by Inspector Linton Robinson of the North Cowichan/Duncan Detachment, be referred to the 2003 Budget Review Committee. Carried.
	Reports of Special Committees
Miscellaneous	Councillor Lukaitis advised that he attended the April 18, 2002 Future Corp tea for volunteer appreciation. A plaque was presented to the City of Duncan.
	Councillor Newcomb reported on the following: · The Abbeyfield House addition has been completed and is a great asset for seniors. · He attended the April 22 Summer Festival Society meeting wherein they expressed the following concerns: · The impact of the City Square project on this year's festival. · The Festival Society would like to work with the new Downtown Farmer's Market Society to secure a successful market. · They noted that the 100^th Anniversary of the Duncan Volunteer Fire Department is also being held in Duncan on the July 19/20, 2002 weekend.
	Councillor Kent reported on the launch of the Economic Development Strategy noting that a great deal of effort has gone into the strategy.
	Councillor Caljouw reported that he attended a ceremony today at the Cenotaph with Legion members honoring the four Canadian Soldiers, including one member of the Princess Patricia's Canadian Light Infantry, recently killed in Afghanistan.
	Mayor Coleman invited members of the public to attend the Junior Council meeting being held on Thursday, April 25, 2002 at 3:30 p.m. in the Council Chamber.
	Unfinished Business
Freshwater Eco Centre – Grant Request	Movd. Councillor P. Kent Secd. Councillor M. Lukaitis THAT the additional financial information received from the Cowichan Valley Naturalists' Society regarding a grant request for the continued operation of the Fresh Water Eco-Centre, be referred to the Finance Committee for recommendation. Carried.
Policing Costs – 2001 Canada Census Population Figures	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT the letter dated April 4, 2002 from the Ministry of Public Safety and Solicitor General of BC, wherein they confirm that the population for the City of Duncan is under 5,000 according to the 2001 Canada Census population figures released March 12, 2002, be received, the contents noted and filed. Carried.
Cowichan Community Centre – "E" Class Stadium Liquor License	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT City Council advise the Cowichan Community Centre Commission that they do not approve in principle the application for an "E" Class Stadium license at the Cowichan Arena. LOST.
	Councillors Caljouw, Kent, Lukaitis and Newcomb dissenting.
	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT the City's Representatives to the Cowichan Community Centre Commission request more information at the next CCCC meeting and report back to Council regarding the proposed "E" Class Stadium License for the Cowichan Arena. Carried.
Pioneer Park Complex	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT the April 9, 2002 letter from the District of North Cowichan regarding a change to the cost-sharing formula for Pioneer/Kin Parks budgets for 2002, be received, the contents noted and filed. Carried.
District of North Cowichan Draft Official Community Plan	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the draft District of North Cowichan 2002 Official Community Plan be referred to the Planning Committee and the Advisory Planning Commission with a request that they report back to City Council by May 23, 2002. Carried.
Proposed Change to the Library Assessment Formula	Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT the Council of the City of Duncan agree to a change to the Vancouver Island Regional Library Contribution Formula based on reallocating local contributions greater than 30% of the average per capita amount; AND THAT the revised contribution formula be used for the 2003 budget and subsequent budgets subject to at least 2/3 approval of the member Councils. Carried.
Airport Security Surcharge	Movd. Councillor G. Maxwell Secd. Councillor M. Lukaitis THAT the February 13 and April 8, 2002 letters to and from the Honorable Paul Martin regarding the new Canadian Airport Security Surcharge, be received, the contents noted and filed. Carried. Councillor Jackson dissenting.
Recreational Component of Public Forests	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT the following correspondence regarding Recreational Component of Public Forests be received, the contents noted and filed:
	· Letter dated February 8, 2002 from the Regional District of Comox-Strathcona · Letter dated February 27, 2002 to The Honourable Michael de Jong, Provincial Minister of Forests · Letter dated April 16, 2002 from the Deputy Chief Forester – Province of BC. Carried.
City Square Budget	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT the April 18, 2002 memo from the City Treasurer outlining the City Square financing be received, the contents noted and filed. Carried.
2002 Tax Rates	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the memo dated April 18, 2002 from the City Treasurer noting the following, be received, the contents noted and filed: · The total tax levy, including all tax rates, will be lower in 2002 than in 2001 due to decreases in requisitions from the CVRD and the CVR Hospital District. · The total tax increase, including new construction is 1.8%; excluding new construction, the total increase to existing taxpayers is 1.47%. Carried.
	Bylaws
City of Duncan Financial Plan Bylaw No. 1927, 2002	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT first, second and third readings of "City of Duncan Financial Plan Bylaw No. 1927, 2002" be rescinded AND THAT this Bylaw be abandoned. Carried.
City of Duncan Financial Plan Bylaw No. 1928, 2002	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT Council give leave to Councillor M. Lukaitis to introduce "City of Duncan Financial Plan Bylaw No. 1928, 2002". Carried.
	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT "City of Duncan Financial Plan Bylaw No. 1928, 2002" be read for the first time. Carried.
	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT "City of Duncan Financial Plan Bylaw No. 1928, 2002" be read for the second time. Carried.
	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT "City of Duncan Financial Plan Bylaw No. 1928, 2002" be read for the third time. Carried.
Tax Rates Bylaw No. 1929, 2002	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT Council give leave to Councillor M. Lukaitis to introduce "Tax Rates Bylaw No. 1929, 2002". Carried.
	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT "Tax Rates Bylaw No. 1929, 2002" be read for the first time. Carried.
	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT "Tax Rates Bylaw No. 1929, 2002" be read for the second time. Carried.
	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT "Tax Rates Bylaw No. 1929, 2002" be read for the third time. Carried.
	New Business
Public Works Vehicle Replacement	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT the Council of the City of Duncan accept the tender from Bow-Mel Chrysler Ltd. in the amount of $22,733 plus taxes for a 2002 Dodge Dakota Club Cab; AND THAT the 2002 Dodge Dakota Club Cab be leased through On-Line Finance and Leasing Corporation (Municipal Finance Authority). Carried.
Special Meeting	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss personnel and property issues; AND THAT persons other than Council Members and the Deputy Clerk be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 9:15 p.m., City Council resolved into Special Meeting.
	At 10:20 p.m., the following Motion was PUT:
	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT this Special Meeting of City Council rise and report to City Council. Carried.
Duncan Farmer's Market – Draft Agreement	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT City Council authorize the Mayor and the City Clerk to sign an agreement with the Duncan Farmer's Market Society and the Duncan Business Improvement Area Society, as amended, subject to a revised agreement being circulated to Council. Carried.
New Library Location	Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT the Council of the City of Duncan agree to gift the footprint of the new library, proposed for the west-side of the Cowichan Community Centre building, to the Cowichan Valley Regional District. Carried.
City of Duncan & Cowichan Tribes Joint Traffic Study	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT $5,500.00 be appropriated from Council Contingency to fund Option G of the "City of Duncan and Cowichan Tribes Joint Traffic Study". Carried.
Adjournment	Movd. Councillor G. Maxwell Secd. Councillor M. Lukaitis THAT this meeting do now adjourn. Carried.
	At 10:30 p.m., the meeting adjourned.
	Michael Coleman Mayor Mark Frame Deputy Clerk