The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., July 8, 2002.
	Present: Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ken Newcomb. Also Present: Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT the minutes of the June 24, 2002 Regular Meeting of City Council be adopted. Carried.
	Communications
Application Fees and Process, Standardizing Zoning Regula-tions and Multi-jurisdictional Building Inspec-tion Initiatives	Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the memo dated June 24, 2002 with all attachments from the Administrator of the District of North Cowichan, regarding Application Fees and Process, Standardizing Zoning Regulations, and Multi-jurisdictional Building Inspection Initiatives, be referred to the Planning and Priorities Committee for recommendation. Carried.
Removal of Trees - South of Rivers Edge Complex	For consideration were the following items: · Letter dated June 25, 2002 from the Rivers Edge owners re: Removal of Trees South of Rivers Edge complex. · Memo dated June 28, 2002 from the Public Works Superintendent. Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT as requested by the owners of the Rivers Edge housing complex and as recommended by the Public Works Superintendent, the nine(9) cottonwood root masses containing approximately twenty(20) spurs be removed from between Rivers Edge and the Cowichan River at a maximum cost of $3,500.00 (Replacement trees are already well established in this area). Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT the subject of the Cottonwood trees, south of the Rivers Edge Housing Complex, be referred to the Parks & Recreation Committee for recommendation. Carried.
Royal Bank – Disabled Persons Parking Stalls	For consideration was a letter dated July 3, 2002 from the Duncan Branch of the Royal Bank of Canada. Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT as requested by the Duncan Branch of the Royal Bank, Council authorize the City Commissionaires to ticket offenders illegally parked in the Disabled Persons Parking Stalls in the Royal Bank parking lot at 395 Trunk Road, Duncan, BC; AND THAT the bank officials be requested to erect a sign adjacent to each of the three existing disabled persons parking stalls stating that the City of Duncan Commissionaires will enforce the correct use of these stalls. Carried.
Soccer Tournament	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT as requested in their July 3, 2002 letter, Cornerstone Athletic Association be authorized to host a Soccer Tournament at the McAdam Park Sports Field from 10:00 a.m. to 6:00 p.m. on August 10 & 11, 2002 and to use the concession and washrooms building subject to the following terms and conditions:
	Payment of $300.00 damage deposit, which will be returned if the park and facilities are left in an undamaged and clean condition. Payment of the rental fees for August 10 & 11 use (i.e. $135.00/day x 2 = $270.00). Peter Wynne & Cornerstone Athletic Association holding harmless the City of Duncan from any and all possible liabilities claims in writing. The provision of liability insurance coverage with a minimum amount of $2,000,000. per occurrence and the City of Duncan being named as an “Additional Insured” party. A copy of the policy is to be provided to the City Administrator. Carried.
	Reports of Standing Committees
	Finance Committee
Warrant No. 06 – 2002	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT Warrant No. 06-02 covering General Account cheque numbers 104842 – 104990 in the total amount of $1,994,494.79 Payroll Account - Payroll #12 covering cheque numbers 2195 - 2240 and Direct Deposits in the amount of 37,881.15
	- Payroll #13 covering cheque numbers 2241 – 2265 and Direct Deposits in the amount of 37,911.71 GRAND TOTAL . . . . . . $2,070,287.65 be ratified. Carried.
	Public Works Committee
	For consideration were the notes of the July 2, 2002 meeting.
City/District of North Cowichan Water Systems	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT as recommended by the City Engineers, Stantec Consulting Ltd., Council authorize the City Administrator to explore the economic benefits to the City of joining the City of Duncan and District of North Cowichan water systems. Carried.
	Parks & Recreation Committee
City Square Project	Councillor Maxwell reported that the City Square Project is now well under way and construction is proceeding on schedule.
	Planning & Priorities Committee
	For consideration were the notes of the July 2, 2002 meeting.
Bollards – Charlotte Street Lane	Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT the Charlotte Street Lane Bollards (i.e. south-end of lane) remain in place to prohibit vehicle access to and from Coronation Avenue; AND THAT a new Fire Hydrant be installed at the east-end of Charlotte Street for $4,000.00 (Note: "No exit" sign needs to be relocated to the end of Charlotte Street at the entrance to the Lane). Carried.
	Fire Committee
Fire Department 100^th Anniversary	Councillor Caljouw advised everyone that an antique fire apparatus is now on public display at the Duncan Mall and that there is a tremendous history of the Duncan Volunteer Fire Department on display at the Museum in the Train Station. He also noted that the Fire Department will be hosting a Tattoo at the Cowichan Sportsplex on the evening of July 20, 2002. A number of Pipe Bands will perform and the vintage fire trucks and apparatus will be on public display.
	Reports of Special Committees
Building Statistics – June 2002	Movd. Councillor G. Maxwell Secd. Councillor M. Lukaitis THAT the Building Statistics Report for June 2002 as prepared by the Building Inspector, be received, the contents noted and filed. Carried.
Miscellaneous	Councillor Kent reported on the following items: · He said the July 1, 2002 Canada Day Celebrations at the Cowichan Sportsplex were well attended and enjoyed by all. · On June 27, Council hosted a reception for the Canada World Youth delegates, half of which come from across Canada and the balance come from Uruguay. · Regarding the Vancouver Island Railway Development Initiative (VIRDI), he advised that there is still a lot to be resolved to reach a final resolution for the continuation of the E & N Railway service. He announced that the rail service will continue into September or October of 2002. The VIRDI will be meeting within a week and Councillor Kent said he would report back to City Council.
	Mayor Coleman reported on the following items: · On July 4, he officiated at the commencement of the Volunteer Fire Department historical display at the Cowichan Museum. · On July 5, he officiated at the kick-off of the baseball tournament at Pioneer Park for ten-year-olds from all over the Northwest. · The Summer Festival is scheduled for July 14, 19 and 20. · The Cowichan Tribes Social with representatives of the City, North Cowichan and the CVRD has been rescheduled from July 18 to September 12.
	Unfinished Business
Cowichan Lawn Bowling Club – Temporary Structure	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT the letter dated June 21, 2002 from the Cowichan Lawn Bowling Club, regarding the temporary club house structure, be referred to the Planning and Priorities Committee for recommendation. Carried.
Cowichan Tourism Association – 2002 Financial Contribution	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT Council authorize the Administration to forward the previously approved 2002 $5,000.00 contribution from the Tourism Budget to the Cowichan Tourism Association as requested in the June 25, 2002 letter from the Association.
	The City Administrator was requested to obtain a revised 2002 budget from the association along with an explanation of the proposed disbursement of the $5,000.00 grant funds. Movd. Councillor M. Lukaitis Secd. Councillor G. Maxwell THAT the subject of the 2002 financial contribution for the Cowichan Tourism Association be referred to the Finance Committee for recommendation. Carried.
Vacant Lot – 421 Trans Canada Highway	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the following items of correspondence, regarding the vacant lot at 421 Trans Canada Highway, be received, the contents noted and filed: · Letter dated June 26, 2002 from Devon Estates Limited · Letter dated June 18, 2002 to Devon Estates Limited · Letter dated May 7, 1998 from Devon Estates Limited. Carried.
	Bylaws
City of Duncan Exemption from Taxation Bylaw No. 1932, 2002	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT "City of Duncan Financial Plan Bylaw No. 1931, 2002" be reconsidered, finally passed and adopted. Carried.
Security Deposit Regulations for Development Permits and Development Variance Permits Bylaw No. 1933, 2002	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT Council give leave to Councillor Kent to introduce "Security Deposit Regulations for Development Permits and Development Variance Permits Bylaw No. 1933, 2002". Carried.
	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT "Security Deposit Regulations for Development Permits and Development Variance Permits Bylaw No. 1933, 2002" be read for the first time. Carried.
	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT "Security Deposit Regulations for Development Permits and Development Variance Permits Bylaw No. 1933, 2002" be read for the second time. Carried.
	Movd. Councillor K. Newcomb Secd. Councillor M. Caljouw THAT "Security Deposit Regulations for Development Permits and Development Variance Permits Bylaw No. 1933, 2002" be read for the third time. Carried.
	New Business
Exit Lane – West Side of Coleman Clinic	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the subject of the vehicle exit lane on the west side of the Coleman Clinic be referred to the Public Safety Committee with power-to-act. Carried.
2002 Property Tax Collections	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the memorandum dated July 5, 2002 from the City Treasurer outlining the following information be received, the contents noted and filed: 2002 Property Taxes Levied $5,322,107 Taxes Collected at Due Date $4,912,271 Collection Rate 2002 92.30% Collection Rate 2001 92.22% Carried.
Special Meeting	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss property issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 8:15 p.m., City Council resolved into Special Meeting.
	At 8:55 p.m., the following Motion was PUT:
	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT the Special Meeting of City Council rise; AND THAT this meeting do now adjourn. Carried.
	Michael Coleman Mayor Paul Douville City Administrator