The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., June 10, 2002.
	Present: Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ken Newcomb. Also Present: Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor M. Lukaitis Secd. Councillor S. Jackson THAT the Minutes of the May 27, 2002 Regular Meeting of City Council be adopted. Carried.
	Communications
Cowichan Valley Basket Society Food Drive	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT in response to the May 24, 2002 request from the Cowichan Valley Basket Society, the Council of the City of Duncan support "in principle" the June 15, 2002 Food Drive sponsored by Island Farms Dairies and Country Grocer. Carried.
Changes to Conservation Officer Service	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT the letter dated May 30, 2002 from the BC Ministry of Water, Land and Air Protection, wherein they outline changes to Conservation Officers service, be received, the contents noted and filed. Carried.
Advertising on Paratransit Vehicles	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the letter dated May 31, 2002 from BC Transit, wherein they advise that advertising on the Paratransit vehicles will commence soon, be received, the contents noted and filed. Carried.
Safer Futures Neighbourhood Links – Booklet and Website	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the Council of the City of Duncan support "in principle" the Cowichan Valley Safer Futures' Neighbourhood Links Project to produce an easy-to-read booklet and website profiling local information on issues that affect community participation (reference June 3, 2002 letter from Cowichan Valley Safer Futures Neighbourhood Links). Carried.
Somenos Watershed Plan	Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT in response to the June 3, 2002 letter from the Island Farmers Alliance, Council advise that Councillor Mike Caljouw (Chair, Public Works Committee) will attend at 8:45 a.m. – 12:30 p.m. June 20, 2002 meeting at the Quw'utsun Conference Centre. Carried.
Train Station Tourist InfoBooth – Grand Opening	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the letter dated June 6, 2002 from the Duncan Cowichan Chamber of Commerce, regarding the Train Station Tourism InfoBooth Grand Opening at 11:00 a.m. on June 15, 2002, be received, the contents noted and filed. Carried.
Bugaboo Rainforest - National Park Protection	Movd. Councillor S. Jackson Secd. Councillor M. Lukaitis THAT the Council of the City of Duncan support "in principle" National Park Protection for the Bugaboo Rainforest as requested in the May 29, 2002 letter from the Western Canada Wilderness Committee; AND THAT the Government of Canada be requested to provide Council with information and an outline of their position in this regard. Carried.
	Reports of Standing Committees
	Finance Committee
Warrant No. 05 – 2002	Movd. Councillor M. Lukaitis Secd. Councillor G. Maxwell THAT Warrant No. 05-02 covering General Account cheque numbers 104703 – 104841 in the total amount of $369,032.67 Payroll Account - Payroll #10 covering cheque numbers 2162 - 2170 and Direct Deposits in the amount of 28,877.65 - Payroll #11 covering cheque numbers 2171 – 2191 and Direct Deposits in the amount of 36,360.66 GRAND TOTAL . . . . . . $434,270.98 be ratified. Carried.
JUB Phosphorous Removal Bylaw Counter Petition	For consideration were the notes of the June 3, 2002 Finance Committee meeting. Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT the JUB Phosphorous Removal Bylaw Counter Petition closing date be set for 4:00 p.m., July 15, 2002. Carried.
	Public Works Committee
	For consideration were the notes of the June 3, 2002 meeting.
Wall Street – 15 Minutes Parking Zone	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT the 15 minute loading zone on the north side of Kenneth Street immediately west of Craig Street be changed to a "15 minute parking zone". Carried.
	Parks & Recreation Committee
	For consideration were the notes of the June 3, 2002 meeting.
Portable Bleachers Policy	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the portable bleachers policy be amended by deleting "Christmas Pageant – Church of Latter Day Saints" and the "Cowichan Rugby Club" and substituting "Cowichan Tribes Pow Wow" (the policy would now read as follows: "That use of our bleachers away from McAdam Park be limited to: 1. Duncan-Cowichan Summer Festival 2. Cowichan Tribes Pow Wow"). Carried.
Cloghesy & Doak Ltd. – Extra Billing	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT Council agree to pay Cloghesy & Doak Ltd. $2,840.00 for requested extra work in addition to their contract for the City Square Project. Carried.
City Square Financing	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the proposed sidewalk on the north side of Trunk Road between Beech and Coronation Avenues be postponed to 2003; AND THAT the utility work in the vicinity of the City Square be awarded to Jerry Mattu's Excavating Ltd. subject to Mr. Mattu agreeing to split the project items; AND THAT overall financing be organized as outlined in Option B in the schedule attached to the June 3, 2002 report from the City Treasurer initially and that Option C in the same report be utilized when the sale of the Save On Gas property closes; AND THAT the Water Capital Expenditure Plan be amended as also outlined in a schedule attached to the June 3, 2002 report from the City Treasurer. Carried.
	Fire Committee
Duncan Volunteer Fire Department – 100^th Anniversary	Councillor Caljouw advised that the Duncan Volunteer Fire Department now has 30 antique trucks registered for the Fire Truck Parade during the upcoming Summer Festival Parade and that they anticipate a total of about 50 antique trucks. Following the Parade on July 20, the Antique Fire Trucks will be on public display on the west-side of Duncan Street between Queens and James. Later that day, they will be on further display at the BC Forest Discovery Centre. The Volunteer Fire Department is still requesting more historical photographs prior to June 30, 2002 for their public display during the 100^th anniversary celebrations.
	Reports of Special Committees
Building Statistics – May 2002	Movd. Councillor M. Lukaitis Secd. Councillor G. Maxwell THAT the Building Statistics Report for May 2002 as prepared by the Building Inspector, be received, the contents noted and filed. Carried.
Miscellaneous	Councillor Kent reported on the following items: · On June 3, he attended a meeting regarding the railway development initiative. He said that progress is being made on the business plan to save the E & N Railway and that a direct presentation will be made to City Council within the next few weeks. · On June 9, he participated in the awards ceremony for the 744 Royal Canadian Air Cadets. In addition to the annual awards, the Lord Strathcona Award was presented.
	Councillor Newcomb reported on the following items: · On June 5, he attended another meeting of the Urban Homelessness Initiative. The funding application was reviewed and the attendees were asked for their comments. Councillor Newcomb will respond to the document. · He recently attended a meeting of the Duncan/Cowichan Festival Society. He said they expressed appreciation to City Council for their 2002 grant and advised that they are experiencing good cooperation with the new Duncan Farmer's Market Society.
	Councillor Maxwell reported that on June 10, the Mayor's Advisory Committee for Persons With Disabilities met with CVRD officials, their architect and their BCBC consultants. The new CVRD building plans were reviewed in detail. The Committee members were impressed and made three well-received recommendations.
	Councillor Jackson advised that she participated in the inspection, march past and changing of Command of the Corporal Mainguy Sea Cadet Corps. Presentations were made to various cadets and a special presentation was made to Gary Jackson for his 14 years of volunteer service to the Corps.
	Councillor Caljouw reminded everyone that the Father's Day baseball game between City Council and the Duncan Business Improvement Area Society is scheduled for 12 Noon on June 16 at Waldon Park in Glenora.
	Unfinished Business
City Square Project – Eddy's Hockey Shop	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT in response to the June 3, 2002 letter from Mark Mitchell, Owner – Eddy's Hockey Shop, Council advise that the items regarding the City Square Project and the west side of their building are negotiable between the owners of their Strata Corporation and the City of Duncan. Carried.
Vancouver Island Food Rally	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT the letter dated June 4, 2002 from Island Farms Dairies Co-Op Association regarding the June 15, 2002 VI Food Rally, be received, the contents noted and filed. Carried.
Hospitality Sector Coalition – Opposed to Restaurant Seating for Drinking Only	For consideration was an open letter to BC Mayors dated June 3, 2002 from the Hospitality Sector Coalition wherein they expressed opposition to the proposed 20% restaurant seating designation for drinking alcohol only. Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT the Council of the City of Duncan request that the Ministry of the Solicitor General provide for input from local government on any proposed legislation with regard to changes of the licensing of liquor establishments. Carried.
	Bylaws
City of Duncan Financial Plan Bylaw No. 1931, 2002	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT Council give leave to Councillor M. Lukaitis to introduce "City of Duncan Financial Plan Bylaw No. 1931, 2002". Carried.
	Movd. Councillor M. Lukaitis Secd. Councillor S. Jackson THAT "City of Duncan Financial Plan Bylaw No. 1931, 2002" be read for the first time. Carried.
	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT "City of Duncan Financial Plan Bylaw No. 1931, 2002" be read for the second time. Carried.
	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT "City of Duncan Financial Plan Bylaw No. 1931, 2002" be read for the third time. Carried.
	New Business
Annual Reporting Requirements	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the memorandum dated June 5, 2002 from the City Treasurer, regarding the 2001 Audited Financial Statements and the 2001 report on Council Remuneration and Expenses, be received, the contents noted and filed. Carried.
Special Meeting	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss property issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 8:10 p.m., City Council resolved into Special Meeting.
	At 9:00 p.m., the following Motion was PUT:
	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the Special Meeting of City Council rise; AND THAT this meeting do now adjourn. Carried.
	Michael Coleman Mayor Paul Douville City Administrator