The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., January 28, 2002.
	Present: Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jackson*, Phil Kent, Martin Lukaitis, Geoff Maxwell, Ken Newcomb. *Denotes Partial Attendance. Also Present: Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the Minutes of the Development Variance Permit Public Hearing and Regular Meeting of City Council held January 14, 2002 be adopted. Carried.
	Delegations
Lorna Goertz – Good Rock Café	Lorna Goertz, the owner of the Good Rock Café, addressed Council referencing her January 23, 2002 letter to City Council regarding the possibility of beautifying the corner of Jubilee and Government Streets. She requests that the "wasted space" on the Jubilee Street side of her café be provided with an ornamental tree and perhaps a park bench. She also suggested large concrete planters with shrubs and flowers. Ms. Goertz advised that if Council does not wish to supply a park bench, she was willing to place a couple of small tables and a few chairs in this area; she would bring them into her premises at night. She indicated that she was willing to contribute time and energy for this project. Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT the January 23, 2002 letter from Lorna Goertz of the Good Rock Café be referred to the Downtown Neighbourhood Revitalization Committee and the Planning and Priorities Committee for recommendation. Carried. Lorna Goertz was thanked for her presentation and she left the Council Meeting.
Inspector Linton Robinson – 2001 Report	Referencing the January 2002 report addressed to the Mayor and Council, Inspector Linton Robinson addressed Council. He advised that the crime statistics for 2001 are fairly consistent with those of the year 2000. He noted that
	the North Cowichan/Duncan Detachment has the second highest case load per capita in the Province of BC. On a question from Council, Inspector Robinson advised that ICBC will continue to fund the Drinking/Driving Counter Attack Program. He noted that in 2001, there were 308 charges levied for over .08 with 125 of these charges resulting from the Counter Attack road checks. Inspector Robinson advised that a new program they are launching is called "Targeted Enforcement". This program targets aggressive drivers who run yellow and red lights, fail to provide the right-of-way to other drivers and other illegal maneuvers. He said this program is also funded by ICBC. On another question from Council, Inspector Robinson said that in order to provide statistics on where Duncan crime offenders reside (i.e. commit crimes in Duncan but live elsewhere), he said 18,000 files would have to be analyzed. He also advised that it is not common practice throughout Canada to record where a person resides rather than where the crime occurs. Inspector Robinson said that he is promoting the Citizens on Patrol (COPS) program for the City and said he would be working on this project this year. He said he is also working on other campaigns such as the "Lock It or Loose It" endeavour. It was suggested that if the RCMP could provide statistics on high accident areas or intersections, City Council may sign them accordingly and make vehicle operators more cautious at these locations. Inspector Robinson was thanked for his presentation and he left the Council Meeting.
Shannon Roome – Bollards Charlotte Street Lane	For consideration was an e-mail dated January 27, 2002 from Jean Hunter of 693 Coronation Avenue and Shannon Roome and Adam Johnston, owners of 701 Coronation Avenue. In their e-mail, they say that if the Charlotte Street Lane is reopened, they request the following action: 1. Police the vehicle operators who illegally travel north on the lane, which is designated one-way south.
	2. Prohibit heavy commercial vehicles from using the lane. 3. Enforce the speed restriction on the lane. 4. Police the muscle cars with loud boom-box systems. 5. Police the motorcycle traffic that also illegally travels north on this lane. Shannon Roome addressed Council, thanking them for installing the bollards and requesting that the trial period ending March 24, 2002 be allowed to run its course. She said they have moved from 701 Coronation Avenue, but still own it and have rented to a family with small children. Also for consideration was a petition dated January 22, 2002 signed by 41 residents in the area requesting that the bollards be removed. Fourteen people on this last petition also signed the first petition (60 signatures) requesting the bollards be installed. Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT the subject of the Charlotte Street Lane bollards be referred to the Planning and Priorities Committee to meet with opponents, proponents, the RCMP and the Fire Chief following the end of the six month trial period (i.e. March 24, 2002) and provide a recommendation to City Council. Carried.
Power Plants – District of North Cowichan	Movd. Councillor M. Lukaitis Secd. Councillor G. Maxwell THAT Councillor Jackson be given leave to introduce a resolution regarding the proposed amendment to the Industrial Zone in North Cowichan to accommodate power plants. Carried. Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Council of the City of Duncan, while not wishing to be seen to interfere in the deliberations of a Sister City, nevertheless very respectfully requests that the Council of the District of North Cowichan include in its recent discussions regarding the proposed amendment to the Industrial Zone to accommodate power plants, the impact of its decision on other communities in the Valley and that it appreciates the Valley and Island-wide impacts of such a decision. Carried.
	Councillor Jackson hand delivered this resolution to the District of North Cowichan Public Hearing occurring this evening at the Cowichan Community Centre Theatre. Therefore, she left the Council Meeting.
	Communications
Carnation Campaign	Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT the Multiple Sclerosis Society be granted permission to conduct their Carnation Campaign in the City of Duncan on May 10 and 11, 2002 as requested in the January 11, 2002 letter from the Capital Region Chapter of the Multiple Sclerosis Society of Canada. Carried.
Cowichan Sportsplex – Infrastructure Program	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT the Council of the City of Duncan support the application of the Cowichan Sportsplex Organization to the Canada-BC Infrastructure Program for future development of the Cowichan Sportsplex (i.e. Field Hockey Pitch and Lacrosse Box) noting the following: The Cowichan Sportsplex - is a cross-regional sports and recreational facility - supports the "Official Community Plan" - supports long-term economic growth - improves community infrastructure - is infrastructure that will support tourism (out of town teams, training camps, etc.) - is a public/private partnership - protects an environmentally sensitive area (pond reconstruction, green space, walking trail, fish habitat) - is enjoyed by families, youth, seniors, school children, entire community (i.e. Canada Day) - is a centre for high level and amateur sports activities, tournaments, training, etc. Carried.
Cowichan Tourism – Malahat Gateway Structure	For consideration was a letter dated January 17, 2002 from the Cowichan Tourism Association. Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT the Council of the City of Duncan support the Cowichan Tourism Association in their project for the Malahat Gateway Structure; AND THAT Councillor Geoff Maxwell be appointed to represent Council in response to the invitation from the Cowichan Tourism Association for a Member of Council to
	participate in the planning and decision making process for this project. Carried.
Provincial Congress – February 26, 2002	Movd. Councillor K. Newcomb Secd. Councillor G. Maxwell THAT the January 18, 2002 letter from the District of Hope, regarding the limited invitation list to the Provincial Congress scheduled for February 26, 2002, be received, the contents noted and filed. Carried.
Provincial & Federal Relief for Owners of Leaky Homes	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT the January 17, 2002 letter from Conduit, an association of Victoria and Vancouver Island leaky condominium owners, wherein they request support of Provincial and Federal Governments providing disaster relief to leaky homes in BC, be received, the contents noted and filed. Carried.
Cowichan Citizens Coalition – Rally In The Valley	For consideration was a fax received January 28, 2002 from the Cowichan Citizens Coalition. Movd. Councillor K. Newcomb Secd. Councillor M. Lukaitis THAT Council authorize the Cowichan Citizens Coalition to stage a "RALLY IN THE VALLEY" walk between 12:00 noon and 2:00 p.m. on February 9, 2002 (Saturday) on the SIDEWALKS of the roadways within the City as outlined in their memo received January 28, 2002 subject to: 1. The organizers (i.e. Cowichan Citizens Coalition or the Canadian Union of Public Employees (CUPE) – BC) holding harmless the City of Duncan from any and all possible liability claims in writing. 2. The event not interfering with the movement of vehicular traffic or access to any business. 3. The RCMP, Commissionaires and Fire Chief being advised of this event; AND THAT the Cowichan Citizens Coalition be requested to follow-through on their contact to the District of North Cowichan for the portion of the route in their jurisdiction. Carried.
	Reports of Standing Committees
	Finance Committee
Warrant No. 12-2001	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT Warrant No. 12-01 covering General Account cheque numbers 104038 – 104234 in the total amount of $558,538.34 Payroll Account - Payroll #25 covering cheque numbers 517 - 591 and Direct Deposits in the amount of 36,411.52 - Payroll #26 covering cheque numbers 592 – 608 and Direct Deposits in the amount of 56,364.47 GRAND TOTAL . . . . . . $654,314.33 be ratified. Carried.
	Public Works Committee For consideration were the notes of the January 23, 2002 meeting.
LED Signal Heads	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT as policy, any new signalized intersection be equipped with LED signal heads; AND THAT the replacement of existing signal heads with the LED technology be accomplished through yearly maintenance scheduling (i.e. attrition). Carried.
Street Sweeper Operation	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT as recommended by the Public Works Superintendent, the mechanical street sweeper be operated two rather than four days per week (i.e. Tuesdays and Thursdays) with the downtown core being swept both days in the early morning and the rest of the day being spent sweeping arterial and residential roads and City parking lots on a rotational basis. Carried.
	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the following recommendation from the Public Works Committee be referred to the Budget Review Committee: ”THAT Council provide 30 days notice to the Cowichan Tribes that we will no longer be able to mechanically sweep, snow clear, and or salt the three Mound Parking lot areas; AND THAT Council provide the Cowichan Tribes with alternative contractors who could perform this work. Carried.
Road Resurfacing – Possible Infrastructure Grants	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the following road areas be prioritized for possible future Federal/ Provincial/Local Government Infrastructure Program Applications: 1. Trunk Road West – TCH to Canada Avenue 2. Coronation Avenue – Trunk to TCH 3. Government Street – Boundary Road to Hemlock Avenue 4. Government Street – Boundary Road to Canada Avenue. Carried.
Sidewalk Replacement Priority List	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT Council adopt the sidewalk replacement priority list outlined in the December 4, 2001 report from the Public Works Superintendent. Carried.
Duncan Electronics – 15 Minute Parking	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT Councillor Jackson be excused from the discussion and the debate on this subject since the owner of Duncan Electronics is also the landlord of the business at which she works. Carried. Councillor Jackson had just arrived back to the Council Meeting, and was requested to remain outside the Chamber until after this item was concluded. Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT the two (2) parking stalls adjacent to the main entrance of Duncan Electronics (321 Kenneth Street; two (2) parking stalls on the north-side of Kenneth Street immediately west of Jubilee) be designated "15 MINUTE PARKING ZONES"; AND THAT Duncan Electronics be advised that parking in general is being reviewed by Council which may result in the changing of the designation of these two 15 Minute Parking Zones in the future. Carried. Councillors Kent and Lukaitis dissenting. Councillor Jackson returned to the Council Table.
	Planning & Priorities Committee For consideration were the notes of the January 21, 2002 meeting.
398 Beech Avenue – Bare Land Strata	For consideration was a proposed bare land strata development for 398 Beech Avenue. Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT Council indicate that it has no objection to the proposed bare land strata subdivision of 398 Beech Avenue by the owner, Double K Holdings Ltd. (Jim Kocurek), subject to: 1. The common property being paved (asphalt or cement) for use as a driveway for strata lot 2. 2. The existing non-conforming garage being demolished. 3. The existing non-conforming dwelling being demolished within two (2) years. (i.e. No later than February 28, 2004.) 4. The adjacent property owners and those immediately opposite Beech Avenue being given an opportunity to comment on the proposal. Carried.
	Public Safety Committee For consideration were the notes of the January 22, 2002 meeting.
Regional Policing	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT the Council of the City of Duncan request the District of North Cowichan and the Cowichan Valley Regional District to commence discussions regarding the possible regionalization of police services and the possible need for a regional police board. Carried. (Note: Councillor Ken Newcomb volunteered to represent the City at such discussions.)
	Reports of Special Committees
Miscellaneous	Councillor Kent reported on the following items: At the January 15 Duncan Cowichan Chamber of Commerce meeting, the unaudited statements were reviewed showing a small surplus for 2001. For 2002 and subsequent years, the Chamber will be recognizing the contribution from the City for the free rent they enjoy in the Overwaitea Mall (initially $27,000 for the year). This space is provided by the City. Councillor Kent noted that they also had a presentation regarding the proposed outdoor recreation park and that the Annual General Meeting is scheduled for March.
	He attended the January 19 Annual General Meeting of the Vancouver Island Regional Library Board. Director Donna Galt of the Mt. Waddington Regional District was appointed Chair. He said that resource circulation has increased even with the loss of the Saanich Branch, a phenomena that differs from other library systems. He said that with the opening of the new branch in Courtenay, there was a 75% increase in circulation. He also noted that the library employees recently held a strike vote.
	Councillor Newcomb reported on the following items: At a recent meeting of the Cowichan Community Centre Sub-Committee, they received a presentation regarding the BC Hydro Power Smart Audit Program. He noted that by investing $1 million over a number of years, they could produce long-term savings with the $1 million being recovered in approximately 15 years. Councillor Newcomb reported that the CCC Commission was also advised that only $700,000 of the $1 million loan authorization bylaw for the theatre retro-fit has been expended before the bylaw lapsed. He said the Commission was concerned that the additional $300,000 was not used. The Commission is now evaluating ways and means to secure these required funds, perhaps through short-term borrowing.
	Mayor Coleman reported on the following items: He advised that the first Strategic Planning Session was held on January 17, 2002. On January 26, he attended a Robbie Burns Celebration hosted by the Cowichan Pipes and Drums Association. With Councillor Caljouw, he attended a recent meeting of the DBIAS at which time they were advised of the general direction of the Society and the time table for renewing the mandate of the Society (i.e. current mandate ends December 31, 2002). On January 26, he met again with Chief Harvey Alphonse, three Cowichan Tribes Members, Lloyd Axworthy and others. Again, he noted that the progress towards mutual cooperation is excellent.
	Unfinished Business
Parking Ratios	Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT the memo dated January 23, 2002 from the Building Inspector/Planning Technician, regarding parking ratios, be referred to the Planning and Priorities Committee.
Heart & Stroke Foundation Activities	Councillor Caljouw advised that the Annual Heart & Stroke Celebrity Breakfast is scheduled for 7:30 a.m., February 4, 2002 at the Travelodge Silver Bridge Inn. He advised that the theme this year is "Kids In Sports".
	New Business
Notice of Motion – Committee Meetings	For consideration was a Notice of Motion received January 25, 2002 from Councillor Newcomb and a memorandum dated January 28, 2002 from the City Administrator, both regarding Committee Meeting dates and times. Mayor Coleman indicated that Councillor Newcomb's recommendation will be on the February 11, 2002 Regular Meeting Agenda.
Craig & Jubilee – One-Way Streets	The Administrator was asked to look at the signage facing Kenneth Street indicating that vehicles should not enter Craig and Jubilee in a southerly direction.
Cowichan Tribes/ Duncan Bridge Building Initiative	For information, was a memorandum dated January 28, 2002 from Mayor Coleman regarding Cowichan Tribes/City of Duncan Bridge Building Initiatives. He advised that a second meeting was held on January 20, 2002 with Chief Harvey Alphonse, three Cowichan Tribes Councillors, former Chief Dennis Alphonse, the Honourable Lloyd Axworthy, three economic development consultants and Mayor Coleman in attendance. Mayor Coleman advised that initial discussion identified several potential areas of collaboration and common interest, particularly economic development and delivery of community services. It is proposed that a small Steering Committee be created with a view to developing a detailed plan and secure financing for a partnership development and bridge building process. It was agreed that this would foster stronger linkages between the two communities and would open up new opportunities for local economic and community development. A third meeting is scheduled for early February and the Mayor anticipates being able to provide Council with a specific resolution from that meeting endorsing the proposed Steering
	Committee and specific proposed activities.
Special Meeting	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss legal and property matters; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 9:00 p.m., City Council resolved into Special Meeting.
	At 9:25 p.m., the following Motion was PUT:
	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the Special Meeting of City Council rise; AND THAT this meeting of City Council do now adjourn. Carried.
	Shaw Cable was present. Michael Coleman Mayor Paul Douville City Administrator