The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:35 p.m., January 13, 2003.

 

Present:      Mayor Michael Coleman; Councillors Mike Caljouw,

              Jenny Farkas, Sharon Jackson, Phil Kent, Geoff Maxwell and Ken Newcomb.

 

Also Present: Paul Douville, City Administrator

 

 

His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.

 

Adoption of Minutes

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

     THAT the minutes of the Regular Meeting of City Council held December 9, 2002 be adopted.

Carried.

 

 

Communications:

 

Pesticides

Movd. Councillor S. Jackson

Secd. Councillor J. Farkas

      THAT the Council of the City of Duncan endorse the recommendations outlined in the letter dated December 3, 2002 from the Canadian Federation of University Women, Cowichan Valley BC Chapter regarding pesticides;

      AND THAT correspondence be directed to the Government of Canada in this regard.

 

 

Reference was made to Bill C-53 and some members of Council requested an opportunity to review it.

 

 

Movd. Councillor S. Jackson

Secd. Councillor J. Farkas

     THAT the letter dated December 3, 2002 from the Canadian Federation of University Women, Cowichan Valley BC Chapter, regarding pesticides, be referred to the Parks & Recreation Committee for recommendation.

 

Carried.

 

Family Literacy

Day

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

           THAT January 27, 2003 be proclaimed as "Family Literacy Day" in the City of Duncan as requested by Literacy BC, in their December 11, 2002 letter.

      Carried.

 

Town Crier – Annual Report

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

 THAT the December 11, 2002 year-end report from Mr. Robert Alexander, Duncan's Official Town Crier, be received with much appreciation for a job-well-done;

      AND THAT his appointment as Town Crier for the City of Duncan be confirmed;

      AND THAT his expense claim of $182.56 be paid forthwith.

Carried.

 

 

 

Dr. Goetz Schuerholz – 241 Craig Street

For consideration was a letter dated December 18, 2002 from Dr. Goetz Schuerholz, owner of 241 Craig Street.

 

Movd. Councillor G. Maxwell

Secd. Councillor P. Kent

      WHEREAS the sanitary sewer line along the east boundary of 126 Ingram Street is not public property or the responsibility of the public at this time;

      THEREFORE BE IT RESOLVED THAT the December 18, 2002 request from Dr. Goetz Schuerholz, owner of 241 Craig Street, for compensation for work he had performed on this sanitary sewer line on 126 Ingram Street be denied.

Carried.

 

Summer Festival 2003 Proclamation

Movd. Councillor K. Newcomb

Secd. Councillor S. Jackson

      THAT Mayor Michael Coleman and Town Crier Bob Alexander proclaim Summer Festival for July 13, 18 and 19, 2003 at 11:00 a.m. on July 13, 2003 (Sunday) at the Cowichan Exhibition Grounds as requested in the January 6, 2003 letter from the Duncan-Cowichan Festival Society.

Carried.

 

Skeleem Recovery Centre - Closure

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

       THAT the letter dated January 3, 2003 from John Middleton, Director – CVRD Electoral Area C (Cobble Hill), regarding the closure of the Skeleem Brain Injury Recovery Centre, be referred to the Mayor's Advisory Committee for Persons With Disabilities.

Carried.

 

It was noted that a meeting of this Committee is scheduled for February 18, 2003.

 

Peace Walk

For consideration was a letter dated January 13, 2003 from Susan Hallatt regarding a Peace Walk on January 18, 2003.

 

Movd. Councillor S. Jackson

Secd. Councillor K. Newcomb

      THAT Susan Hallatt and an ad hoc group of Duncan citizens be authorized to gather in the City Square following completion of a Peace Walk from 12:00 noon to 1:00 p.m. on January 18, 2003 (Saturday). (Notes: 1) The Peace Walk participants should use the sidewalks on the outlined route and not impede vehicular or pedestrian traffic. 2) Active power outlets are available in the City Square (e.g. stage). 3) The Peace Walk participants should not use the stage deck since surface repairs are pending.).

Carried.

 

 

The Administrator was requested to close the entrance to the parking lot and Lois Lane for this event.

 

 

 

Reports of Standing Committees

 

 

 Public Works Committee

 

 

For consideration were the notes of the December 16, 2002 and January 6, 2003 meetings.

 

Possible Commercial Recycling Collection

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

     THAT the Council of the City of Duncan issue "Request for Proposals" from recycling collection companies to extend the existing blue and yellow bags residential recycling collection system to commercial properties in the City.

Carried.

 

Paratransit Bus Stop

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

     THAT a Paratransit bus stop be provided in the two parking stalls immediately west of the driveway serving 121 Ingram Street.

 

It was noted that the Public Works Superintendent is providing some recommendations for better traffic flow through the City Square and that the Paratransit Bus could possibly be accommodated  for pickup and drop-off in the square.

 

Movd. Councillor P. Kent

Secd. Councillor M. Caljouw

      THAT the subject of the Paratransit Bus Stop be referred back to the Public Works Committee for further consideration and recommendation.

Carried.

 

Riverstone Emergency Vehicle Refuge

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

      THAT Council not support an emergency vehicle refuge fronting the Riverstone Housing Complex adjacent to the Trans Canada Highway;

     AND THAT the Riverstone Strata Corporation be advised that Council would be prepared to consider other suggestions they may have.

 

Movd. Councillor P. Kent

Secd. Councillor J. Farkas

      THAT the subject of the Riverstone Emergency Vehicle Refuge be referred back to the Public Works Committee for further consideration and recommendation.

Carried.

 

Councillor Caljouw dissenting.

 

 

 Parks & Recreation Committee

 

 

For consideration were the notes of the January 6, 2003 meeting.

 

City Hall Flood Lights

Movd. Councillor G. Maxwell

Secd. Councillor K. Newcomb

      THAT pre-budget approval to a maximum of $2,700.00 be authorized for the proposed City Hall floodlights.

Carried.

 

 

 General Purposes Committee

 

 

For consideration were the notes of the December 12, 2002 and January 6, 2003 meetings.

 

Parking Management Committee

Movd. Councillor K. Newcomb

Secd. Councillor S. Jackson

      THAT Council establish a Parking Management Committee.

Carried.

 

Hanco Management Ltd – Request for 2-hr Parking (Coronation Avenue)

Movd. Councillor G. Maxwell

Secd. Councillor P. Kent

      THAT two-hour parking be created on the south side of Coronation Avenue in the four parking stalls west of St. Julian Street;

      AND THAT a "15 minute convenience parking" parking space be created on the south side of Coronation in the first parking stall east of Festubert Street;

      AND THAT the existing bus stop on the south side of Coronation Avenue between Festubert and St. Julian Streets be moved one parking stall to the east.

Carried.

 

Downtown Core Parking and Traffic Circulation Study

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

      THAT the "Downtown Core Parking and Traffic Circulation Study" be referred to the Planning and Priorities Committee.

Carried.

 

Consulting Engineers – 2003

Movd. Councillor M. Caljouw

Secd. Councillor K. Newcomb

      THAT Council affirm the appointment of Stantec Consulting Ltd. as the City Engineers for the City of Duncan for 2003.

Carried.

 

 

Reports of Special Committees

 

Building Statistics Report – December 2002

 

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

     THAT the Building Statistics Report for December 2002, as prepared by the Building Inspector, be received, the contents noted and filed.

Carried.

 

 

 

Miscellaneous

Mayor Coleman reported that the CVRD Board recently dealt with the issue of the Skeleem Village closure and noted that the discussion will be introduced at the Health Care meeting scheduled for 6:00 p.m. on January 16, 2003.

 

 

Mayor Coleman also advised that the regional Board took the rezoning of the railway right-of-way to 3rd Reading and will not complete rezoning until negotiations with the CP Rail and Rail America are completed.

 

 

Mayor Coleman advised that he discussed a possible joint Council meeting with District of North Cowichan Mayor Jon Lefebure and he has agreed that the Administrators work together in scheduling an appropriate time and date.

 

 
Unfinished Business

 

Regional Tourism Service

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

      THAT the letter dated December 16, 2002 from the CVRD, regarding the new Regional Tourism Services function, be received, the contents noted and filed.

Carried.

 

 

The Administrator was asked to provide an estimate of the City of Duncan's share of this function if the Regional Board decides to grant the maximum $120,000.00 for the first year budget.

 

Jack Dobson Memorial Benches

For consideration were the following items:

 

  • Memo dated December 16, 2002 from the Public Works Superintendent.
  • Letter dated December 12, 2002 from Sheila Protti.

 

Movd. Councillor G. Maxwell

Secd. Councillor P. Kent

      THAT as requested by the family of deceased Mayor Jack Dobson, the two (2) Jack Dobson Memorial Benches be sited in Charles Hoey Park on existing cement pads (two old aluminum benches to be removed).

Carried.

 

City Square - Disabled Persons Parking

For consideration was a memorandum dated January 6, 2003 from the City Administrator.

 

Movd. Councillor G. Maxwell

Secd. Councillor P. Kent

      THAT Council ratify the establishment of a disabled persons parking stall in the south-west corner of the newly created City Square Parking Lot.

Carried.

 

 

 

Proposed Neighbourhood Pub and Retail Liquor Store – Beverly Corners

For consideration were letters dated December 11 & 31, 2002 to and from the District of North Cowichan.

 

Movd. Councillor M. Caljouw

Secd. Councillor K. Newcomb

      THAT the letters dated December 11 & 31, 2002 to and from the District of North Cowichan, regarding the proposed Neighbourhood Pub & Retail Liquor Store at Beverly Corners, be received, the contents noted and filed.

 

Carried.

 

 

Movd. Councillor P. Kent

Secd. Councillor J. Farkas

     THAT Councillors Caljouw, Farkas and Kent be appointed to represent City Council at the Public Meeting regarding the proposed Neighbourhood Pub and Retail Liquor Store at Beverly Corners in response to the December 31, 2002 invitation from the Council of the District of North Cowichan.

Carried.

 

 

The Administrator was asked to pose the following items to the District of North Cowichan:

 

  • Ask them to appeal to Duncan property owners and resident to attend the Public Meeting scheduled for 7:30 p.m. on January 30, 2003 at the North Cowichan Municipal Hall (i.e. newspaper advertisements).
  • Ask whether door-to-door notices will be delivered within a ½ mile radius of the proposed development.
  • Ask how North Cowichan Council perceives City Council's role and what use will be made of our input.
  • Councillor Jackson indicated that she would be appearing at the Hearing as a private citizen delegate.

 

Rotary Park Sports Field

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

      THAT the following items regarding overhead lighting at the Rotary Park Sports field be received, the contents noted and filed:

 

  • Letter dated December 27, 2002 from the Rotary Club of Duncan
  • Memorandum dated November 22, 2002 from the Assistant Public Works Superintendent
  • Letter dated November 15, 2002 to the Duncan Rotary Club.

Carried.

 

 

Movd. Councillor K. Newcomb

Secd. Councillor S. Jackson

      THAT the subject of the Rotary Parks Sports field overhead lighting be referred back to the Parks & Recreation Committee.

 

Carried.

 

City Square Project

Movd. Councillor K. Newcomb

Secd. Councillor P. Kent

      THAT the fax dated December 9, 2002 from Stantec Consulting Ltd. to Jerry Mattu Excavating Ltd., regarding the deficiency notice of the new City Square, be received, the contents noted and filed.

Carried.

 

Petition - Second Street 2-hr. Parking Restriction

For consideration were the following items:

 

  • Report dated January 2, 2003 from the Boulevard Transportation Group
  • Letter dated November 20, 2002 to Don Reynolds first petitioner on October 25, 2002 Petition
  • October 25, 2002 Petition requesting 2-hour parking restriction on Second Street

 

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

     THAT as recommended by the Boulevard Transportation Group, the petitioners, who requested a 2-hour parking restriction on Second Street between Canada Avenue and Jubilee Street, be asked to await the completion of the new CVRD office complex on Ingram/Evans Streets and the related provisions of a parking lot on Evans Street prior to any further action being implemented;

      AND THAT a copy of the January 2, 2003 report from the Boulevard Transportation Group be provided to the petitioners and the CVRD.

 

Carried.

 

Police Costs

For consideration was a memo dated January 8, 2003 from the UBCM President regarding Rural and Small Communities Police Costs.

 

Movd. Councillor K. Newcomb

Secd. Councillor P. Kent

     THAT the Council of the City of Duncan correspond with the Honourable Graham Bruce (MLA – Cowichan - Ladysmith) and the Province of BC Ministers of Finance, Public Safety/Solicitor General and Community, Aboriginal and Women's Services requesting their assistance to prevent the downloading of policing costs onto rural and small communities with no consultation or input into how the process may work.

Carried.

 

 

Bylaws:

 

 

Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1945, 2002

 

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

      THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1945, 2002" be reconsidered, finally passed and adopted.

 

Carried.

 

 

Zoning bylaw No. 1540, 1988, Amendment Bylaw No. 2, No. 1946, 2002 (Tents & Height Definitions)

Movd. Councillor P. Kent

Secd. Councillor K. Newcomb

      THAT "Zoning bylaw No. 1540, 1988, Amendment Bylaw No. 2, No. 1946, 2002 (Tents & Height Definitions)" be reconsidered, finally passed and adopted.

Carried.

 

Business Improvement Areas

Movd. Councillor P. Kent

Secd. Councillor K. Newcomb

     THAT the following January 10, 2003 Certificates regarding the Business Improvement Areas be received:

 

  • Business Improvement Area "Fringe" Bylaw 2002 No. 1939.
  • Business Improvement Area "Core" Bylaw 2002 No. 1940

Carried.

 

Business Improvement Area "Fringe" Bylaw 2002 No. 1939

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

     THAT "Business Improvement Area "Fringe" Bylaw 2002 No. 1939" be reconsidered, finally passed and adopted.

Carried.

 

Business Improvement Area "Core" Bylaw 2002 No. 1940

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

      THAT "Business Improvement Area "Core" Bylaw 2002 No. 1940" be reconsidered, finally passed and adopted.

Carried.

 

 

New Business:

 

Totem Carving

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

      THAT the memorandum dated December 19, 2002 from Mayor Coleman, regarding the possible commissioning of a new totem pole with carving to occur in the City Square, be referred to the 2003 Budget Review Committee and the Duncan Business Improvement Area Society (DBIAS).

Carried.

 

 

Movd. Councillor K. Newcomb

Secd. Councillor M. Caljouw

     THAT a Committee of Council be established to meet with representatives of the Duncan Business Improvement Area Society to formulate parameters for the management of the City Square.

Carried.

 

AVICC & UBCM Convention Attendance

For consideration was a memorandum dated December 19, 2002 from Mayor Coleman.

 

Movd. Councillor K. Newcomb

Secd. Councillor S. Jackson

      THAT the following schedule for attendance at the Association of Vancouver Island and Coastal Communities and Union of BC Municipalities Conventions be adopted:

 

Councillor         AVICC     UBCM

 

     Caljouw            2003      2005

     Farkas             2003      2004

     Jackson            2004      2003

     Kent               2004      2005

     Maxwell            2005      2004

     Newcomb            2005      2003

 

Carried.

 

Property & Liability Insurance

Movd. Councillor K. Newcomb

Secd. Councillor S. Jackson

     THAT the memorandum dated December 24, 2002 from the City Treasurer, regarding increased costs and increased deductible for our property and liability insurance, be received, the contents noted and filed;

     AND THAT the subject be referred to the Finance Committee.

Carried.

 

Special Meeting

Movd. Councillor G. Maxwell

Secd. Councillor K. Newcomb

      THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss legal and property issues;

      AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act).

Carried.

 

 

At 8:30 p.m., City Council resolved in to Special Meeting.

 

 

At 9:25 p.m., the following Motion was Put:

 

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

     THAT the Special Meeting rise and report to City Council.

Carried.

 

Tender – Closed Road Between Cairnsmore & Herbert Streets

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

      THAT Council accept the sole December 12, 2002 tender of $76,500.00 from St. Andrew's Presbyterian Church for the purchase of the southern portion of the closed road between Cairnsmore and Herbert Streets;

     AND THAT Council remind the officials of St. Andrew's Presbyterian Church that for their new church project, Council will only be permitting tax exemption for the church itself and the footprint of property on which it sits (i.e. the remainder of the property and any other improvements will be taxable).

 

Carried.

 

 

 

 

 

Adjournment

Movd. Councillor M. Caljouw

Secd. Councillor K. Newcomb

     THAT this meeting do now adjourn.

 

Carried.

 

 

At 9:26 p.m., the meeting adjourned.

 

 

 

 

                                           

Michael Coleman

Mayor

 

                                          

Paul Douville

City Administrator