A Fire Committee Meeting was held in the Councillors’ Lounge, = City Hall, 200 Craig Street, Duncan, B

	The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., November 22, 2004. = ; Present: Mayor Michael Coleman; Councillors Mike Caljouw, Jenny Farka= s, Sharon Jackson, Phil Kent, Geoff Maxwell and Ken Newcomb. <= /o:p> Also Present: Paul Douville, City Administrator.
	His Worshi= p Mayor Michael Coleman opened the Council Meeting w= ith a prayer and called for order. = ;
	Approval of Agenda<= /u>
Agenda	Movd. Coun= cillor G. Maxwell Secd. Coun= cillor S. Jackson THAT the Agenda for the November 2, 2004 Regular Council Meeting with the addi= tion of the Boundary Restructure letter from the Minister of Municipal, Commun= ity, Aboriginal and Women’s Services, be approved. Carried. = ;
	Adoption of Minutes = ;
Minutes	Movd. Councillor M. Caljouw<= /span> Secd. Councillor P. Kent &= nbsp; THAT the Minutes of the Regular Meeting of City Council held on November 8, 20= 04 be adopted. Carried. = ;
	Introduction of Late Items
Minister of MCAWS	Under Unfinished Business, a let= ter dated November 15, 2004 from the Minister of the Ministry of Community, Aboriginal and Women’s Services, regarding the Boundary Restructure Study Grant, will be introduced.
	Public & Statutory Hearings & Adoption of Bylaw=
RM-1 Zone Amendments<= /p>	Mayor Coleman advised that the purpose of this Public Hearing was= for members of Council to hear all input regarding the following proposed amendments to the RM-1 Zone – Low-Density Multi-Family Residential:= 1. By replacing the following Permitted Uses in 7.3 RM-1 Zone – Low Density Multi-Family Residential with the following: (a) Permitted Uses (1) single family residential dwellings (2) two family residential dwellings (3) townhouses 2. By add= ing the following “Conditions of Use” to Section (b) in 7.3 RM-1 Z= one – Low Density Multi Family Residential: (8) Single family residential dwellings are permitted in this zone with the density subject to the requirements of the minimum lot size for the R-1 (Urban Residential) zone. The parcel may be either a strata or bare land strata development. (9) Two family residential dwellings are permitted in this zone with the density subject to the requirements of the minimum lot size for the R-2 (Suburban Residential) zone. The parcel may be either a strata or bare land strata development.<= /p> Mayor Coleman asked the City Administrator whether all legal advertising and notifications were duly fulfilled for the subject matters before this public hearing and was advised that the requirements of the L= ocal Government Act and Community Charter were fully met. It was not= ed that there were no letters received for or against the proposed Zoning Bylaw Amendments. Mayor Coleman called for input three ti= mes and hearing none declared this Public Hearing closed.
Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 3 No. 1981, 2004 (RM-1 Zone Amendments)	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT "Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 3, No. 1981, 2004" be read= for the third time. Carried.
	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT "Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 3, No. 1981, 2004" be reconsidered, finally passed and adopted. Carried.= &nb= sp;
	Report of Chief Administrative Officer
Administrative Report=	Mr. Douville reported on the following items: · The City crew is busy with completing all Christmas decorations before the Christmas kick-off celebrations on the evening of November 26, 2004. · Joel Bros. Contracting Ltd. will be starting t= he phase 2 work of the inflow and infiltration project next week.=


	Unfinished Business
Boundary Restructure Committee	Movd. Councillor P. Kent Secd. Councillor M. Caljouw= THAT the letter dated November 9, 2004 from the District of North Cowichan, wherein they advise that Mayor Jon Lefebure has been appointed as North Cowichan representative on the initial Stee= ring Committee for the Boundary Restructure Study, be received, the contents n= oted and filed. Carried. It was noted that the CVRD = has appointed Electoral Area “D” Director Mike Tansley and Electo= ral Area “I” Director Brooke Hodson to this initial Steering Committee.
Boundary Restructure Study Grant	Movd. Councillor P. Kent Secd. Councillor J. Farkas<= /p> THAT the letter dated November 15, 2004 from the Minister of Community, Aborig= inal and Women’s Services, wherein he advises approval of the Boundary R= estructure Planning Study Grant, be received, the contents noted and filed. Carried.
	Correspondence
Downtown Duncan Christmas Kick-Off 2004=	Movd. Councillor G. Maxwell<= /span> Secd. Councillor M. Caljouw<= /span> THAT City Council a= uthorize all aspects of the November 26, 2004 “Downtown Duncan Christmas Kick-Off Celebration”, including the fireworks show sponsored by Ha= yes Forest Services Ltd., as outlined in the November 8, 2004 letter from the Duncan Business Improvement Area Society (DBI= AS) noting that the DBIAS and Ha= yes Forest Services Ltd. have named the City of Duncan as an “Additional Insured Party” on their liability insurance policies covering this event (i.e. minimum of $2,000,000.00 per occurrence). Carried.
BC Hydro – 2005 Rates & Finan= cial Schedules	Movd. Councillor K. Newcomb<= /span> Secd. Councillor S. Jackson<= /span> THAT the letter dated November 18, 2004 from BC Hydro, regarding their = 2005 rates and financial schedules, be received, the contents noted and filed.= Carried.
	Reports of Committees, COTW & Commissions
	Finance Committee
Warrant No. 10-2004	Movd. Council= lor K. Newcomb Secd. Council= lor P. Kent = ; THAT Warrant No. 10-2004 cove= ring General Account cheque numbers 108883 – 108984 in the total amount = of $268,980.49 - Payroll Account – Payroll #20= covering Direct Deposits in the<= /o:p> amount of = ; <= /span> 31,927.74 - Payroll #21 covering cheque numbers 3381–3394; & Direct= Deposits in the amount of = ; 38,106.44 GRAND TOTAL= . . . . . . &n= bsp; $339,014.67 be ratified. Carried.
Court House Parking Lot Lease	For considera= tion were the notes of the November 15, 2004 meeting. Movd. Council= lor K. Newcomb Secd. Council= lor G. Maxwell THAT the Council of the City of Duncan approve of a renewed five(5) year lease term with Court House Holdings Ltd. based on an annual 2% increase (January 1, 2005 – December 31, 2009): 2004 &nbs= p; &= nbsp; &nbs= p; &= nbsp; $8,275.00 1. 2005 $8,440.0= 0 2. 2006 $8,609.0= 0 3. 2007 $8,781.0= 0 4. 2008 $8,957.0= 0 5. 2009 $9,136.0= 0. Carried.
	Planning & Priorities Committee &nbs= p;
	For consideration were the notes of the November 15, 2004 meeting.
181= McKinstry Road – Landscape Plan	Movd. Councillor P. Kent Secd. Councillor S. Jackson<= /span> THAT for the proposed Landscape Plan for 181 McKinstry Road (Dwayne Pelesh= aty), the following items be stipulated for implementation by the developer: · That low ground cover varieties with trees that accept “limbing-up” be used on the corner of Dobson & McKinstry and the parking lot exit to ensure corner vision bylaw requirem= ents are met. · That all sections of the existing fence on= the west and south property lines be replaced with a new fence. · That the spacing of pyramid cedars be 2.5 = feet apart to ensure proper screening. Carried.
	General Purposes Committee
	For consideration were the notes of the November 15, 2004 meeting.
Charles Hoey Park Oak Trees – Floodlighting	Movd. Councillor M. Caljouw<= /span> Secd. Councillor G. Maxwell<= /span> THAT the oak trees in Charle= s Hoey Park be floodlit rather than being equipped with strings of LED lights. Carried.
City Sponsored Apparel	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT Council agr= ee to pay for 50% of City apparel on the understanding that employees and Membe= rs of Council will pay the other 50% on an individual basis; AND TH= AT this arrangement be on a one-time basis only to a maximum of $1,000.00 for ball caps and fleece vests. Amendment Movd. Councillo= r J. Farkas Amendment Secd. Councillo= r S. Jackson THAT the words “and Members of Council” be removed from the resolution. Carried. Councillors Caljouw, Maxw= ell and Newcomb dissenting. The Main Motion as amende= d was then PUT and CARRIED with Councillor Caljouw dissenting.
Mound Shelter to Centennial Park	Movd. Councillor S. Jackson Secd. Councillor J. Farkas THAT the City of Duncan pay for a Structural Engineer’s assessment and possible certification of the Mound shelter trusses and structure to a maximum of $500.00. Carried.
Community Policing – Annual Contribution	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the Council of the City of D= uncan support “CVRD Bylaw No. 2590 – North Cowichan/Duncan RCMP Community Policing Annual Contribution Service Estab= lishment Bylaw, 2005” noting that Council wishes to have the funding formula reviewed in 2005 for possible amendment for 2006 and subsequent years. Carried.
Building Statistics Report	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the Building Statistics Report for Oc= tober 2004, as presented, be received, the contents noted and filed. Carried.
Miscellaneous	Councillor Kent advised that on November 18, he met with the Executive of the DBIAS and presented the proposed three optio= ns for the Craig Streetscape. He said that the concepts were well received and t= hat the DBIAS Executive was info= rmed that an Open House will be held in the near future to obtain as much informati= on as possible. The Executive was most cooperative and excited about the proposal.
	Councillor Farkas reported on a recent CVRD Community Safety Advisory Committee mee= ting. She said the Advisory Committee has written to the Cowichan Centre Commis= sion asking them to positively consider funding for the Youth Outreach Worker.= The Cowichan Centre Commission has indicated that they will consider the func= tion during their 2005 Budget deliberations.
	Councillor Newcomb reported that on November 9, he participated in the Swearing-In Ceremony for 16 new Community Policing Volunteers. There are now in excess of 100 Community Policing Volunteers = in service. Councillor Newcomb advised that there will be a Regi= onal Policing Seminar at 7:30 p.m. on December 2, 2004 at the CVRD. He advised that he is unable to attend= and suggested that other members of Council may wish to attend.
	Councillor Jackson reported on the recent passing of= Josie Hjorleifson, a long-time resident and community activist. Ms. Hjorleifson died peacefully in Toronto under the care of her family.
	Mayor Coleman reported on the following items: · On November 10, he and Councillor Caljouw attended the Canada Post presentation when the “Victoria Cross Stamp” was unveiled. This stamp is in recognition of Victoria Cross recipients such as Major Charles Hoey. · For the November 11 Remembrance Day ceremonies, a very large crowd was on hand and a better sound system was enjoyed. He said it was heartening to feel the sense of appreciation and = the recognition of freedoms won by all those in attendance. · On November 20, he participated in the Dun= can Cowichan Chamber of Commerce Black Tie Awards. He said there were numerous first class nominees and winners. <= /p>
	Bylaws
Water Regulations Bylaw No. 1167, 1977, Amendment By= law No. 1979, 2004 (Rates Increased)	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT "Water Regulations Bylaw No. 1167, 1977, Amendment Bylaw No. 1979, 2004" be reconsidered, finally passed and adopted. Carried.
Fees and C= harges Bylaw No 1759, 1995, Amendment Bylaw No. 1980, 2004 (Sewer Rates Increase= d)	Movd. Councillor K. Newcomb Secd. Councillor G. Maxwell THAT “Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1980, 2004” be read for the first time. Carried.
Special Council Meeting	Movd. Councillor G. Maxwell = Secd. Councillor S. Jackson<= /span> &= nbsp; THAT the Council of the City of Duncan resolve into Special Meeting (Committee= of the Whole) to deal with property and negotiation issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act).<= o:p> Carried.
	At 8:55 p.m., the following motion was = put:
	Movd. Coun= cillor S. Jackson Secd. Coun= cillor M. Caljouw THAT the Special Meeting of City Council rise; AND THAT this meeting of City Council do now adjourn. Carried.
	= ;
	= ; &n= bsp; = ; = = ; &n= bsp; = ; <= /o:p>
	Michael Coleman Mayor = ; &n= bsp; = ; = Paul Douville Corporate Officer

Correspondence