A Fire Committee Meeting was held in the Councillors’ Lounge, = City Hall, 200 Craig Street, Duncan, B

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	The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., October 25, 2004. Present: Mayor Michael Coleman; Councillors Mike Caljouw, Jenny Farka= s, Phil Kent, Geoff Maxwell and Ken Newcomb. Absent With<= o:p> Prior Notice= : Councillor Sharon Jackson. Also Present: Paul Douville, City Administrator.
	His Worshi= p Mayor Michael Coleman opened the Council Meeting w= ith a prayer and called for order.
	Approval of Agenda
Agenda	Movd. Coun= cillor G. Maxwell Secd. Coun= cillor K. Newcomb THAT the Agenda for the October 25, 2004 Regular Council Meeting be approved.<= o:p> Carried.
	Adoption of Minutes = ;
Minutes	Movd. Councillor M. Caljouw = Secd. Councillor P. Kent &= nbsp; THAT the Minutes of the Regular Meeting of City Council held on October 12, 20= 04 be adopted. Carried.
	Report of Chief Administrative Officer
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Administrator’s Report=	Mr. Douville reported on the following items: · Libra Tree Service postponed pruning of the Oak trees in Charles Hoey Park this morning due to high winds. The work is now scheduled for commencemen= t on November 1. · The first set of new decorative street lights = were installed in Centennial= Heights this morn= ing. Thirteen new decorative street lights will be erected this Fall. · Coronation paving between Chesterfield and Howard is completed,= which represents the final 2004 paving projects. The line painters will be in t= own on October 28 to complete the 2004 line painting projects.
	Correspondence
Forest-Sector Investment	Movd. Councillor P. Kent Secd. Councillor M. Caljouw<= /span> THAT the letter dat= ed September 30, 2004 from the United Steelworkers of America – IWA Council, regarding forest-sector investment, be received, the contents no= ted and filed; &n= bsp; AND THAT Council respond advising that they endorse the concerns; &n= bsp; AND THAT a copy of this resolution be forwarded to the Federal Minister of International Trade. Carried.

Foster Family Month	Movd. Councillor J. Farkas Secd. Councillor G. Maxwell<= /span> THAT the Council of the City of Duncan proclaim October 2= 004 as “Foster Family Month” in the City of Duncan, as requested = in the October 7, 2004 letter from the Honourable Stanley B. Hagen, Minister= of Children and Family Development= . Carried.
Regional District Action Plan	Movd. Councillor K. Newcomb<= /span> Secd. Councillor P. Kent THAT the memorandum dated October 8, 2004 from the President of the UBCM, regarding support for a Regional District Action Plan, be referred to the General Purposes Committee. Carried.
2^nd Annual DBIAS Christmas Tree Forest=	Movd. Councillor M. Caljouw<= /span> Secd. Councillor K. Newcomb<= /span> THAT in response to the October 12, 2004 letter from the Duncan Business Improvement Area Society, Council agree to participate in the 2^{nd Annual Christmas Tree Forest project (i.e. payment of $50.00);=} AND THAT Councillor Sharon Jackson be requested to head this project again for 2004. Carried.
3^rd Community Po= licing Volunteer Graduation Ceremony	Movd. Councillor G. Maxwell = Secd. Councillor M. Caljouw = THAT the let= ter dated October 15, 2004 from the Community Policing Program Manager, regar= ding the 3^rd Community Policing Volunteer Graduation Ceremony, be received, the contents noted and filed. Carried. = Councillor Newcomb advised that he woul= d be officially participating in this Ceremony.
Paul Fletcher - Environment Committee	Movd. Councillor G. Maxwell = Secd. Councillor M. Caljouw<= /span> &= nbsp; THAT in response to the letter dated October 12, 2004 from Paul Fletcher, Coun= cil advise Mr. Fletcher that it is dealing with these issues with other Commi= ttees and also advise that Councillor Jenny Farkas is a member of the District = of North Cowichan Environment Committee. Carried.
Two Year Welfare Limits = 211; Port Moody	Movd. Councillor G. Maxwell = Secd. Councillor P. Kent &= nbsp; THAT the letter dated October 13, 2004 from the City of = Port Moody, regarding the two year we= lfare limits, be received, the contents noted and filed. Carried.
Duncan United Church - Transportation System	Movd. Councillor P. Kent Secd. Councillor G. Maxwell<= /span> &= nbsp; THAT the letter dated October 18, 2004 from the Dun= can United Church to the Honourable Graham Bruce, MLA, regarding the transportation system = for seniors and people with disabilities in the Cowichan Valley, be received, the contents noted and filed. Carried.
Cowichan Sportsplex=	Movd. Councillor G. Maxwell = Secd. Councillor P. Kent &= nbsp; THAT the letter dated October 15, 2004 from the Cowichan Sportsplex Administra= tor, providing project updates, be received, the contents noted and filed. Carried.
Youth Sports – Port M= oody=	Movd. Councillor G. Maxwell = Secd. Councillor M. Caljouw<= /span> &= nbsp; THAT the letter dated October 13, 2004 from the City of = Port Moody, regarding Youth Sports in= the Province, be received, the contents noted and filed. Carried.
BC Tap Water Alliance – Protection of Drinking Watersheds	Movd. Councillor K. Newcomb = Secd. Councillor G. Maxwell<= /span> &= nbsp; THAT the letter dated October 14, 2004 from the BC Tap Water Alliance, regardi= ng needed protection for drinking watersheds, be received, the contents noted and filed. Carried.

	Reports of Committees, COTW & Commissions
	Finance Committee
Warrant No. 9 - 2004<= /p>	Movd. Councillor K. Newcomb<= /span> Secd. Councillor M. Caljouw<= /span> = ; THAT Warrant No. 09-2004 cove= ring General Account cheque numbers 108734 – 108882 in the total amount = of $387,877.01 - Payroll Account – Payroll #18= covering Direct Deposits in the<= /o:p> amount of = ; <= /span> 48,517.67 - Payroll #19 covering cheque numbers 3331–3366; & Direct= Deposits in the amount of = ; 38,244.73 GRAND TOTAL= . . . . . . &n= bsp; $474,639.41 be ratified. Carried.

	For consideration were the notes of the October 18, 2004 Finance Committee meeting.
Sister Cities Convention - 2005	Movd. Councillor K. Newcomb = Secd. Councillor G. Maxwell<= /span> THAT the registration fees for the Mayor, the Administrator and their spouses to attend the April 6 to 9, 2005, inclusive, Sister Cities Conference in New Zealand be paid by the City (approximately $1,300.00 total); AND THAT if other members of Council wish to attend, the registration fees for them and their spouses be paid by the City. Carried.
	Planning & Priorities Committee &nbs= p;
	For consideration were the notes of the October 18, 2004 meeting.
RM1 – Single-Family and Two-Family Dwellings	Movd. Councillor P. Kent Secd. Councillor K. Newcomb<= /span> THAT as recommended= by the Planning & Priorities Committee, Council authorize the commenceme= nt of the process of amending “Zoning Bylaw 1540” to permit Sing= le Family & Two Family Dwellings within the RM-1 Zone (Low Density Multi-Family Residential Zone). Carried.
751= Trunk Road – Development Variance Permit	Movd. Councillor P. Kent Secd. Councillor J. Farkas THAT as recommended by the Planning & Priorities Committee, Council authorize the commencement of the Development Variance Permit process for= 751 Trunk Road (Lot 1, Section 17, Range 7, Plan 13024, Quamichan District) to permit the detached carport (with the new front addition) setback to be 5= .04 metres (16.5’) rather than the Zoning Bylaw front-yard setback for accessory buildings of 17.5 metres (57.4’) subject to: The owner dedicating a 1.45 metre (4.76’) wide strip of property a= long the Trunk Road side of the property for the existing public sidewalk with the City paying the costs of the survey and registration in the Victoria Land Titles Office. <= span style=3D'mso-list:Ignore'>2.= The carport being finished with materials and colours to match the existing h= ouse on the property. Carried.
130= McKinstry Road – Development Variance Permit	Movd. Councillor P. Kent Secd. Councillor J. Farkas THAT as recommended= by the Planning and Priorities Committee, Council authorize commencement of = the Development Variance Permit process to permit the following setback varia= nces for the Rem. Lot 4, Section 16, Quamichan District, Plan 11080 (130 McKin= stry Road) once proposed Lot A becomes a separate lot by way of subdivision: 1. Exterior side-yard setback of 2.65 metres (8.7’) rather than 4.5 metres (14.8’) (i.e. Park= Place side). 2. Rear-yard setback of 6.15 metres (20.2’) rather than 7.5 metres (24.6’)= . Carried.
TCH Corridor Management Plan Study – BC Hydro = & Telus	Movd. Councillor P. Kent Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT representatives of BC Hydro and Telus be invited to participate on the Working Committee for the TCH Corridor Management Plan Study.<= /span> Carried.
	Communications Committee
	For consideration were the notes of the October 18, 2004 meeting.
2005 Cowichan Regional Visitors’ Guide –= Back Cover Ad	Movd. Councillor J. Farkas Secd. Councillor M. Caljouw<= /span> THAT Council agree to renew t= he advertisement on the back cover of the 2005 Cowichan Regional Visitors= 217; Guide for $2,850.00 + GST; AND TH= AT Pink Creative Concepts be advised that the City will provide camera ready copy for the content of the advertisement; AND THAT Council advise the Economic Development Commission that they wou= ld like to have this project tendered for 2006. Carried.
	General Purposes Committee
	For consideration were the notes of the October 18, = 2004 meeting.
Boundary Restructure Study	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT the initial Steering Committee for the Boundary Restructure Study be comprised of elected officials as follows: City of Duncan = ; (3) CVRD &n= bsp; = ; (2) District of North Cowichan (1); AND THAT City Council is to have the final decision on the membership of = the larger Steering Committee with public representation. Carried.


Miscellaneous	Mayor Coleman noted that he participated in “National School Library Day” on October 25^th at <= st1:place w:st=3D"on">Khowhemun School. He said it is always upl= ifting to see young children involved in reading projects. Mayor Coleman also reported on the success of the Cowichan Tribes in being awarded the opportunity to host the 2008 North American Indigenous Games. He s= aid he has sent a letter to the Chief and Council congratulating them on this wonderful achievement.
	Bylaws
City of Duncan Floodplain Designation Bylaw No. 1975, 2004	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT "City of Duncan Floodpl= ain Designation Bylaw No. 1975, 2004" be reconsidered, finally passed and adopted. Carried.
City of Duncan Exemption= from Taxation Bylaw No. 1977, 2004	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT “City of Duncan Exemption= from Taxation Bylaw No. 1977, 2004" be reconsidered, finally passed and adopted. Carried.
Building B= ylaw No. 1848, 1998, Amending Bylaw No. 1978, 2004	Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT ̶= 0;Building Bylaw No. 1848, 1998, Amending Bylaw, 2004, No. 1978" be reconsidere= d, finally passed and adopted. Carried.
= ;	New Business
Legion Flag Raising Ceremony	Mayor Coleman reminded members of Council about the = Legion Flag Raising Ceremony scheduled for 12:30 p.m. for October 31 at City Hal= l.
Charles Ho= ey – Commemorative Stamp	Mayor Coleman advised that Canada Post will be issui= ng a commemorative stamp in honour of Charles Hoey, VC at 11:00 a.m. on Novemb= er 10, 2004 at the Legion.
Special Council Meeting	Movd. Councillor M. Caljouw = Secd. Councillor P. Kent &= nbsp; THAT the Council of the City of D= uncan resolve into Special Meeting (Committee of the Whole) to discuss personne= l issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act).<= o:p> Carried.
	At 7:55 p.m., City Council resolved into Special Meeting. At 8:35 p.m., the following motion was = put:
	Movd. Coun= cillor G. Maxwell Secd. Coun= cillor J. Farkas THAT the Special Meeting of City Council rise without report; AND THAT this meeting of City Council do now adjourn. Carried.
	= ; &n= bsp; = ; = = ; &n= bsp; = ; <= /o:p>
	Michael Coleman Mayor = ; &n= bsp; = ; = Paul Douville City Administrator<= /p>

Correspondence