A Fire Committee Meeting was held in the Councillors’ Lounge, = City Hall, 200 Craig Street, Duncan, B

	The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., January 10, 2005. = ; Present: Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jack= son, Phil Kent, Geoff Maxwell and Ken Newcomb. Absent With<= o:p> Prior Notice= : Councillor Jenny Farkas. <= /o:p> Also Present: Paul Douville, City Administrator.
	His Worshi= p Mayor Michael Coleman opened the Council Meeting w= ith a prayer and called for order. = ;
	Approval of Agenda<= /u>
Agenda	Movd. Coun= cillor G. Maxwell Secd. Coun= cillor K. Newcomb THAT the Agenda for the January 10, 2005 Regular Meeting of City Council with = the addition of the memorandum from Mayor Coleman regarding “Asian Tsun= ami Disaster Relief” be approved. Carried. = ;
	Adoption of Minutes = ;
Minutes	Movd. Councillor S. Jackson<= /span> Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT the Minutes of the Regular Meeting of City Council held December 13, 2004= be adopted. Carried. = ;
	Introduction of Late Items
Asian Tsunami Disaster Relief	Mayor Coleman requested that his Januar= y 7, 2005 memorandum, regarding Asian Tsunami Disaster Relief, be considered u= nder New Business in this Agenda.
	Delegations=
Glenda Osborne – R= 20;Float Follies” Book	Glenda Osborne, formerly of the Duncan-Cowichan Festival Society, addressed Council. She advised that for= 7 years, Duncan had its own parade float, which traveled 8,000 miles, participated in 80 parades and won 85 awards, primarily first and second place in the munici= pal category. Ms. Osborne has authored a book regardi= ng the travels of the float, the Miss Teen Duncan participants and the entourage. She presented a copy of her book entitled “Float Follies” to Mayor Coleman. Mayor Coleman thanked Ms. Osborne for t= his wonderful presentation and advised that he would make it available to all members of Council.

	Report of Chief Administrative Officer
Administrative Report=	Mr. Douville reported on the snow storm which commenced on January 7, 2005 and proceeded well into January 9, 200= 5. All of the streets have been well cleared by the Public Works Department = and business owners and residents are being reminded that they must clear the snow and ice from the sidewalks adjacent to their properties.<= /span>
	Unfinished Business
Cowichan Valley Minor Hockey Association - Private Ice Arena	Movd. Councillor G. Maxwell= Secd. Councillor P. Kent THAT the e-mail and attachments dated December 7, 2004 from John Beckett, Cowi= chan Valley Minor Hockey Association, regarding a private ice arena, be receiv= ed, the contents noted and filed. Carried.
	Correspondence
AVICC – Tsunami Relief=	It was agreed that this item be referre= d to New Business in conjunction with the memorandum from Mayor Coleman.<= /o:p>
Salmon Preservation	Movd. Councillor K. Newcomb<= /span> Secd. Councillor P. Kent THAT the letter dat= ed December 21, 2004 from the Native Brotherhood of BC and the UFAWU-CAW be referred to the Federal Minister of Fisheries and the Provincial Minister= of Land, Air and Water Protection with a request for comment on this letter.= Carried.

	Reports of Committees, COTW & Commissions
	Finance Committee &nbs= p;
	For consideration were the notes of the January 4, 2005 meeting.
Fees for DBIAS from DDFMS	Movd. Councillor K. Newcomb<= /span> Secd. Councillor M. Caljouw<= /span> THAT for 2005, whil= e the Duncan Farmers’ Market Society (DDFMS) license is in effect, Council forward the license fees to the Duncan Business Improvement Area Society = (DBIAS) in quarterly payments of $975.00 (i.e. $3,900.00 ÷ 4). Carried.



Alvin’s Alley Mural	Movd. Councillor K. Newcomb<= /span> Secd. Councillor S. Jackson<= /span> = ; THAT the December 22, 2004 grant request from the City Gate Church for a mural in Alvin’s Alley be referred to the 2005 Budget Review Commit= tee; AND TH= AT the City Gate Church be advised of this referral and be provided with a copy of the City’= ;s Grants Policy. &= nbsp; AND THAT if the City Gate Church is to receive a grant, they be requested to provide a drawing of the prop= osed mural for information purposes. Carried.

	Public Works Committee
	For consideration were the notes of the January 4, 2005 meeting.
Crosswalk Signal Crossing Trunk Road at Brae Road	Movd. Councillor G. Maxwell<= /span> Secd. Councillor P. Kent THAT the crosswalk signal for crossing Trunk Road at Brae Road not be reinstall= ed at this time (i.e. destroyed by Lordco fire); &n= bsp; AND THAT the subject of reinstalling this crosswalk signal be evaluated by the Public Works Committee for recommendation to Council. Carried. It was noted that the Director of Finan= ce is processing an invoice to the Insurers for the Lordco Automotive Parts building, which was recently destroyed by fire and subsequently destroyed= our crosswalk equipment.

Snow Removal	Members of Council provided positive comments about the snow removal work completed by the Public Works crew.<= o:p>

	Planning & Priorities Commit= tee
	For consideration were the notes of the January 4, 2= 005 meeting.
disAbility Resource Centre – Storage Container=	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the C= ouncil of the City of Duncan permit the disAbility Resource Centre to continue u= sing the steel shipping container, used for storage, on their parking lot at 3= 21 Coronation Avenue for a maximum of one (1) year (i.e. Temporary Use Permit), subject to: <= span style=3D'mso-list:Ignore'>1.= Appropriate screening from the west-side being put in place. <= span style=3D'mso-list:Ignore'>2.= Should the = disAbility Resource Centre move from the site, the container must be removed immediately; = &= nbsp; AND THAT the matter of the other two shipping containers being used illeg= ally by businesses for inventory storage be pursued further with the intention= of having them removed (i.e. Uncle Albert’s and Duncan Print Craft). Carried. Councillor Newcomb dissen= ting.
Finalizing Urban Design Guidelines	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT= the Boulev= ard Transportation Group report entitled “Finalizing Urban Design Guidelines” be received; &= nbsp; AND THAT the “Next Steps” considerations be referred to the n= ext meeting of the Planning & Priorities Committee. Carried.
	Parks &a= mp; Recreation Committee
City Square Stage Roof	For consideration were the notes of the January 4, 2= 005 meeting. Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT Herold Engineering Ltd. be authorized to proceed with working drawings for the proposed City Square stage roof subject to providing a cost estimate for these drawings;<= /o:p> &= nbsp; AND THAT the maximum budget for this project be $80,000.00 with the reque= st that split-faced concrete blocks be used and a colour palette being submi= tted to Council for consideration; &= nbsp; AND THAT Herold Engineering Ltd. be requested to produce an one-off artis= t’s rendition of the proposed City Square stage roof; AND THAT= an additional $30,000.00 to the Reserve Fund of $50,000.00 be budgeted in 20= 05. Carried.
Arena Pool Survey	Councillor Newcomb advised of the January 6, 2005 Co= wichan Centre Commission meeting at which time the survey results regarding the proposed $25 million arena/pool project were presented. The results of the mail-out and telephone survey are positive with the majority favoring the project at the Cowichan Centre. The following resolution was adopted by the Commissi= on for processing to the CVRD Board of Directors: “WHEREAS a public opinion survey recently completed for the Cowichan Centre Commis= sion appears to reflect broad support for the expansion of the facility as a regional recreation and sports centre; AND WHEREAS the current situation presents a unique opportunity to establish a regional recreation and sports facility development strategy for the Cowichan Valley; NOW THEREFORE BE IT RESOLVED that the Cowichan Centre Commission request and = urge the Cowichan Valley Regional District Board to develop a truly regional recreation and sports facility development strategy which recognized curr= ent proposals in addition to the needs of other sub regional areas which will clarify and expedite the development of “the right facilities in the right place at the right time”.
	Bylaws
Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2004	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT “Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2004” be reconsidered, finally passed and adopted. Carried.
Building Bylaw No. 1848, 1998, Amending Bylaw No. 19= 82, 2004 (Permits – Supervision – 10%)	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT “Building Bylaw No. 1848, 1998, Amending Bylaw No. 1982, 2004”= ; be reconsidered, finally passed and adopted. Carried.
	Question Period – Council<= /u>
Du= ncan Mall Sidewalk	The Administrator was asked to contact the Duncan Ma= ll Manager requesting that they clear the Trunk Road sidewalk on the north-s= ide of the Duncan Mall parking lot.
= ;	New Business
Asian Tsun= ami Disaster Relief	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell &n= bsp; THAT the following items regarding the Asian Tsunami Disaster Relief, be recei= ved, the contents noted and filed: Memorandum dated January 4, 2005 from the Association of Vancouver Island & Coastal Communities. Memorandum dated January 7, 2005 from Mayor Michael Coleman.
Special Council Meeting	Movd. Councillor S. Jackson = Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT the Council of the City of Duncan resolve into Special Meeting (Committee= of the Whole) to discuss personnel and contract issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act).<= o:p> Carried.
	At 8:05 p.m., City Council resolved into Special Meeting. At 9:00 p.m., the following motion was = put:
	Movd. Coun= cillor S. Jackson Secd. Coun= cillor M. Caljouw THAT the Special Meeting of City Council rise; AND THAT this meeting do now adjourn. Carried. = ;
	= ; &n= bsp; = ; = = ; &n= bsp; = ; <= /o:p>
	Michael Coleman Mayor = ; &n= bsp; = ; = Paul Douville City Administrator<= /p>

Correspondence