A Fire Committee Meeting was held in the Councillors’ Lounge, = City Hall, 200 Craig Street, Duncan, B

	The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., January 24, 2005. Present: Mayor Michael Coleman; Councillors Mike Caljouw, Jenny Farka= s, Sharon Jackson, Phil Kent, Geoff Ma= xwell and Ken Newcomb. Also Present: Paul Douville, City Administrator.
	His Worshi= p Mayor Michael Coleman opened the Council Meeting w= ith a prayer and called for order. = ;
	Approval of Agenda<= /u>
Agenda	Movd. Coun= cillor G. Maxwell Secd. Coun= cillor K. Newcomb THAT the Agenda for the January 24, 2005 Regular Meeting of City Council be approved. Carried. = ;
	Adoption of Minutes = ;
Minutes	Movd. Councillor P. Kent Secd. Councillor J. Farkas &= nbsp; THAT the Minutes of the Regular Meeting of City Council held January 10, 2005 = be adopted. Carried. = ;
	Introduction of Late Items
New Pumper Truck - Procedures	Movd. Councillor S. Jackson<= /span> Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT in conjunction with the Budget Review Committee recommendations, the procedural resolution regarding the proposed lease of the new Fire Depart= ment Pumper Truck be considered. Carried. =
	Delegations=
CV Intercultural and Immigr= ant Aid Society - ESL Program	The following English as a Second Langu= age Program students of the Cowichan Valley Intercultural & Immigrant Aid Society addressed Council expressing how much they depend upon and need t= he English and related instruction they receive at the Society office in Duncan: · Ok Sub Woo · Seung Eun Park= · Edna Jung · Adriana Sampaio · Ira Scheffner. They all stressed the difficulty = they would experience if they had to travel to Nanaimo or Victoria for this instruction and in most cases, said it would be impossible for t= hem to do so. It was recalled that at the December 13, 2004 Council meeting, Council referred the concerns of the ESL students to the Honourable Graham Bruce, MLA, with a request for comment regarding the proposed funding cuts for the local ESL program. A reply has not yet been received from Mr. Bruce. Mary Beth Small of the Society then addressed Council advising that they have a bit of a reprieve in the form= of transition funding for the next 6 months. She stressed however, that the English as a Second Language program definitely attracts immigrants to th= e Cowichan Valley, which is a positive addi= tion to our resources. Councillors Farkas and Jackson voluntee= red to meet with Ms. Small to develop a recommendation for consideration at t= he next Regular Meeting of City Council. The delegates were thanked for their presentations and they left the meeting.
Carolyn Pickett - Gambling Problems Program	As a Contractor with the Problem Gambli= ng Program of the Ministry of Public Safety and Solicitor General, Carolyn Pickett addressed Council. She advised that the annual budget for this program is $4 million and the 3 main goals are: · To reduce the incidents of problem gambling. · To reduce the harmful impacts of excessive gambling. · To ensure the delivery of gambling in a manner that encourages responsible gambling and healthy choices. Ms. Pickett advised that there are seve= ral initiatives ongoing that are available to people experiencing harmful imp= acts because of gambling: · 24-hour hotline manned by professionals.<= /o:p> · Self-exclusion programs (30% success rate). · Counseling available at no cost or restriction= s. · Ad campaigns of posters, stickers, help number= s on all BCLC printed material. · Appropriate Response Training for all BCLC sta= ff. Ms. Pickett advised that as the Prevent= ion Worker for Vancouver Island, it is her= role to initiate discussions about gambling. They know that about 85% of adults and over 50% of youth gamble on a regular or semi-regular basis and that = 4.6% of adult British Columbians are problem gamblers. It is her goal to form a partnership with communities. This will raise the awareness of gaming iss= ues and create opportunities for design and prevention initiatives that are community specific. The 24-hour gaming hotline for problem gamblers is 1-888-795-6111. Ms. Pickett was thanked for her presentation and she left the meeting.
RCMP Inspector Linton Robinson – 4^th Quarter Report	Present to present the 4^th Quarter Report for 2004 was RCMP Inspector Linton Robinson. Inspector Robinson advised that the RCMP are pleased with the January 24, 2005 announcement by Premier Gordon Camp= bell that approximately 215 new Constables will be funded throughout the provi= nce. Much of this additional force will be focused for communities with populations of less than 5,000 and for First Nations Communities. The Inspector outlined the following statistics for October to December 2004 as compared to the same period for 2003:
		&= nbsp; 2003	2004
	Assault	&= nbsp; 166	&= nbsp; 187
	Break and Enters
	Residential	&= nbsp; 44	&= nbsp; 49
	Business	&= nbsp; 95	&= nbsp; 110
	Theft Motor Vehicles<= /p>	&= nbsp; &= nbsp; 56	&= nbsp; &= nbsp; 42
	Theft Under $5,000	&= nbsp; 385	&= nbsp; 487
	Drug Offences	&= nbsp; 48	&= nbsp; 55

	The Inspector also noted the following young offenders statistics:
	4^{th Quarter 2004}	City	CVRD

	Assaults	1	2
	B & E – Business	2	=
	Shoplifting	4	28
	Possession of Stolen Property	2	1
	Property Damage	4	1
	Disturbing the Peace	1	2
	Uttering Threats	1	2
	Other Criminal Code	1	1
	Possession Marijuana	1	1

	Inspector Robinson said that the local = detachment is most concerned with the recent articles in the newspapers singling out= one segment of the population as the creator of all of the vandalism and B &a= mp; E problems in the downtown core. He stressed that to their knowledge, the problem offenders are not representative of only one segment of our population. Regarding the Counter Attack program ov= er December 2004, the Inspector advised that the following charges occurred:= · 24 24-hour suspensions · 19 impaired driving charges<= /p> · Assorted minor traffic and liquor offences. The following victim services statistics were then reviewed:
	&= nbsp; 2003	&= nbsp; 2004 &nbs= p;
	Oct = 356 Nov 358= Dec = 386	Oct 571 Nov 556 Dec 561
	Inspector Robinson reviewed the comprehensive Community Policing Programs report and noted that the Coordinator, Carol-Ann Rolls, will be attending the RCMP Strategic Planni= ng Workshops at the end of January and Youth Programs are one of the main St= rategy Plans for the local detachment. He suggested that members of Council view= the following most interesting Community Policing Website: = http://ca.geocit= ies.com/warmlandcops.
	Regarding manpower, the Inspector advis= ed that the Detachment is in relatively good shape at the moment. He referen= ced the subject of the Pawnbrokers and Secondhand Dealers Bylaw and noted the need for most of the provisions contained therein. He said there are drug addicts in the valley that are involved in thefts and then pawning the go= ods for the revenue for the drugs they require. He said he would be intereste= d in reviewing the comments which Council is seeking from the Pawnshop and Secondhand Dealers. Inspector Robinson was thanked for his presentation and he left the meeting.
	Agenda Modification
Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2= 004	Movd. Councillor M. Caljouw<= /span> Secd. Councillor P. Kent &= nbsp; THAT items 9(i) and 11 be moved to this portion of the Agenda. Carried.
	Movd. Councillor S. Jackson<= /span> Secd. Councillor P. Kent &= nbsp; THAT as permitted by the Comm= unity Charter, Mayor Coleman request City Council to reconsider Final Adopti= on and Third Reading of the “Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2004”.= Carried.
Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2= 004 Final Adoption Recession	Movd. Councillor G. Maxwell = Secd. Councillor P. Kent &= nbsp; THAT Final Adoption of the “Secondhand Dealers and Pawnbrokers By= law No. 1976, 2004” be rescinded. Carried.
Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2= 004 Third Reading Recession	Movd. Councillor K. Newcomb<= /span> Secd. Councillor S. Jackson<= /span> &= nbsp; THAT Third Reading of “Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2004” be rescinded. Carried.
	Report of Chief Administrative Officer
Administrative Report=	Mr. Douville reported on the following items: · In response to an indication of the Deputy Minister of the Ministry of Community, Aboriginal and Women’s Servi= ces regarding additional infrastructure funding being available, the CityR= 17;s Director of Finance submitted the water system SCADA and Duncan/Canada Av= enue Couplet projects as possible projects for consideration for these additio= nal funds. · Christmas decorations are all down.= · Public Works crews are cleaning up the remaini= ng snow piles along with the catch basins and drains. · The inflow and infiltration program is approximately 50% complete and it is anticipated that the project will be completed by early February.
	Unfinished Business
Cowichan Sportsplex Grant	For consideration was the f= ollowing resolution adopted by City Council at the May 25, 2004 Regular Council meeting: "THAT the Council of the City of Duncan continue to agree to provide a 2004 $50,000= .00 grant to the Cowichan Sportsplex for the Stu Pitts Challenge endeavour contingent on the Province of British Columbia committing matching funds = for the whole project to a maximum of $500,000.00." Movd. Councillor M. Caljouw= Secd. Councillor J. Farkas<= /p> THAT the Council of the City of Duncan continue to agree to provide a $50,000.00 g= rant to the Cowichan Sportsplex for the Stu Pitts Challenge endeavour. Carried.
	Correspondence
South Asia Tsunami – “Adopt-a-Village” Aid Project	Movd. Councillor P. Kent Secd. Councillor G. Maxwell<= /span> THAT the letter dat= ed January 17, 2005 and the e-mail dated January 20, 2005 from Joe Simpson, regarding the South Asia Tsunami “Adopt-a-Village” Aid Projec= t be referred to the General Purposes Committee; AND THAT the General Purposes Committee await recommendations from the lo= cal Action Committee. Carried.
Auxiliary to the CDH - Annual Bazaar Banner	Movd. Councillor K. Newcomb<= /span> Secd. Councillor S. Jackson<= /span> &= nbsp; THAT the Council of the City = of Duncan authorize the display of the Cowichan Distr= ict Hospital Auxiliary’s Bazaar Banner from the banner poles adjacent to the east-side of the Tra= ns Canada Highway and south of the Cowichan River from October 8 - 22, 2005 as requested in the January 14, 2005 let= ter from the Auxiliary to C= owichan District Hospital. Carried. =
Cowichan Exhibition Society - Annual Banner	Movd. Councillor G. Maxwell<= /span> Secd. Councillor P. Kent THAT the Council of the City= of Duncan authorize the display of the Cowichan Exhib= ition Banner from the banner poles adjacent to the east-side of the Trans Canada Highway and south of the Cowich= an River from Aug= ust 22 - September 12, 2005 as requested in the January 5, 2005 letter from = the Cowichan Exhibition. Carried.
Welfare Legislation – Employment and Assistance Act	Movd. Councillor S. Jackson<= /span> Secd. Councillor G. Maxwell<= /span> &= nbsp; THAT the letter dated January 18, 2005 from the City of = Victoria to the Minister of Human Resources, regarding Welfare Legislation and the Employment and Assistance Act, be received, the contents noted and filed. Carried. Councillor Farkas provided notice that = she would be recommending a resolution to the next Council meeting to ask the Provincial Government what has been determined to be the impacts of the amendments to the Employment and Assistance Act and based on that information, whether any benefits will be reinstated.
Kidney Month	Movd. Councillor M. Caljouw<= /span> Secd. Councillor S. Jackson<= /span> THAT the month of March 2005 be proclaimed as "Kidney Month" = in the City of Duncan; AND THAT the Cou= ncil of the City of Duncan authorize the Kidney = Foundation of Canada to conduct a fundraising canvass in the City of Duncan during the month of March 2005= as requested in the January 5, 2005 letter from the Kidney Foundation of Can= ada. Carried.
BC Hydro 2005 Integrated Electricity Plan - Vancouver Regional Workshops	Movd. Councillor P. Kent Secd. Councillor G. Maxwell<= /span> &= nbsp; THAT the letter dated January 18, 2005 from BC Hydro, regarding their <= span style=3D'font-family:"Courier New"'>2005 Integrated Electricity Plan and Vancouver Regional Workshops, be received, the contents noted and filed. Carried.
Volunteer Cowichan – CV Transit Business Plan	Movd. Councillor G. Maxwell<= /span> Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT the letter dated January 12, 2005 from Volunteer Cowichan to the CVRD Tra= nsit Committee, regarding the Cowichan Valley Transit Business Plan, be receiv= ed, the contents noted and filed. = Carried. The Administrator was asked to contact Volunteer Cowichan to determine whether they have statistics to support t= he concerns outlined in their January 12, 2005 letter.
	Reports of Committees, COTW & Commi= ssions
	Finance Committee &nbs= p;
Warrant No. 12-04	Movd. Councillor K. Newcomb = Secd. Councillor G. Maxwell<= /span> THAT Warrant No. 12-2004 covering General Account cheque numbers 109147 – 109347 in the total amount of $554,023.52 - Payroll Account – Payroll #25= covering cheque numbers 3444 – = 3482 and Direct Deposits in the<= /o:p> amount of = ; &n= bsp; 32,966.23 - Payroll #26 covering Direct Deposits in the amount of = ; 31,840.84 GRAND TOTAL= . . . . . . &n= bsp; $618,830.59 be ratified. Carried.
	Fire Committee
Alcohol & Drug Use in t= he Fire Department Premises<= /span>	For consideration were the notes of the January 17, 2004 meeting. Movd. Councillor K. Newcomb<= /span> Secd. Councillor M. Caljouw<= /span> THAT the following = policy entitled “Alcohol and Drug Use in the Fire Department Premises̶= 1; be adopted: “POLICY 1. No fire personnel shall co= nsume alcohol or drugs while on duty or while riding on or in any fire vehicle.= No member shall respond to or answer calls or operate emergency vehicles whi= le impaired by alcohol or drugs. It is the responsibility of the designated = duty crew to be in a state of responsible awareness to answer emergency calls.= 2. The designated recreation area is the only area within the fire hall that= off duty personnel may consume alcohol. 3. Should a situation arise where any individual present at the fire hall has consumed sufficient alcohol to be classified as impaired under the Motor Vehicle Act, the Duty Officer shall take action to see that the impaired individual consumes no more alcohol and does not drive a vehicle. 4. During all functions and for a period of eight hours following all social functions, a duty crew will be established and a list posted of personnel that will respond to any incidents. Duty crew members shall not consume a= ny alcohol during the designated duty period. 5. All necessary licenses and permits must be obtained for all public Special Occasion functions. Any individual serving alcohol at public social funct= ions will possess a "Serving it Right" certification. 6. During Special Functions, volunteers and guests assume responsibility for their actions and shall limit their consumption of alcohol. Anyone who becomes intoxicated on fire hall premises accepts responsibility for any consequences arising from their actions. 7. Any person violating this policy may be barred from the social activity a= rea, disciplined or dismissed from the Duncan Fire Department.” Carried.
	Planning & Priorities Committee
	For consideration were the notes of the January 17, 2005 meeting.
Urban Design Guidelines – Sign Bylaw	Movd. Councillor P. Kent Secd. Councillor S. Jackson<= /span> &= nbsp; THAT City staff be directed to prepare a new “draft” Sign Bylaw consistent with the new Urb= an Design Guidelines for the consideration of City Council. Carried.
Draft Arts Policy	Movd. Councillor P. Kent Secd. Councillor K. Newcomb<= /span> THAT a “draft” Arts Policy be developed and sent to the Cowichan A= rts Groups for their input. = = =
	Movd. Councillor S. Jackson<= /span> Secd. Councillor G. Maxwell<= /span> &= nbsp; THAT the subject of the “draft” Arts Policy be postponed until the next Planning & Priorities Committee meeting. Carried.
	Totem Poles Committee
	For consideration were the notes of the January 13, 2005 meeting.
Coast Salish “Welcome Figures” – S= imon Charlie	Movd. Councillor G. Maxwell<= /span> Secd. Councillor S. Jackson THAT in response to a letter received July 13, 2004 from Simon Charlie, regard= ing Coast Salish “Welcome Figures”, the Council of the City of Du= ncan correspond with Mr. Charlie, thanking him for the proposal and advising h= im that due to proposed traffic improvements to the Trans Canada Highway and other projects such as the proposed new Wal-Mart, a project of this nature and magnitude must be planned in the future in conjunction with these improvements (e.g. Totem Park needed for Highway Totems and gateways treatment for the downtown core). Carried.
	Budget Review Committee
	For consideration were the notes of the January 18, 2005 meeting.
New Copier - Fire Department	Movd. Councillor M. Caljouw<= /span> Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT Council authorize pre-budget approval for the Fire Department purc= hase of a Sharp AR-168D from the Letterbox for $1,795 plus taxes to come out of the $30,000 allotment for Fire Department Capital. Carried.
New 2005 Pumper Truck	Movd. Councillor G. Maxwell<= /span> Secd. Councillor P. Kent &= nbsp; THAT Council begin the alternative approval process for the lease to purchase a new 2005 Pumper Truck at an estimated borrowing amount of $310= ,000 and a zero residual balance after 10 years. Carried.
	Movd. Councillor K. Newcomb<= /span> Secd. Councillor S. Jackson<= /span> &= nbsp; THAT the following recommendation outlined in the January 24, 2005 memo from <= st1:PersonName w:st=3D"on">Peter de Verteuil, Director of Finance, be approved: &= nbsp; “THAT the Council of the City of D= uncan approve the Elector Response Forms as presented with respect to the alter= native approval process for the entering into a lease to purchase of a 2005 Pump= er Trunk; &= nbsp; AND THAT Council approve the determination of 282 responses as the number= of Elector Response forms necessary to prevent Council from entering into the lease without approval by referendum; &= nbsp; AND FURTHER THAT Council establish a deadline of 3:00 p.m., Thursday, Mar= ch 10, 2005 for receiving the Elector Response Forms, being at least 30 days after the second public notification.” Carried.
Fire Department Duty Pay, Ladies Night and Training = Budget	Movd. Councillor M. Caljouw<= /span> Secd. Councillor G. Maxwell<= /span> &= nbsp; THAT Council not increase the Fire Department Duty Pay from $60 to $75.= AND THAT the grant to Ladies night be increased from $1,000 to $1,500. AND THAT the training budget be increased from $13,000 to $16,000. Carried.
Fire Department Equipment Reserve	Movd. Councillor P. Kent Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT the $42,000 transfer to the Fire Department Equipment Reserve be reinstated for December 2004. Carried.

Green Streets Grant Application	Movd. Councillor J. Farkas Secd. Councillor S. Jackson<= /span> &= nbsp; THAT pre-budget approval be given to a maximum of $10,000 for the Green Streets Grant application as presented at the Planning and Priorities mee= ting of January 17, 2005. = Carried. Councillor Maxwell dissenting. Councillor Farkas advised that the submitted application indicated an amount of $7,000.00 rather than $10,00= 0.00
Building Statistics – December 2004	Movd. Councillor G. Maxwell<= /span> Secd. Councillor M. Caljouw<= /span> = ; THAT the Building Statistics = Report for December 2004, as presented, be received, the contents noted a= nd filed. Carried.
Miscellaneous	Councillor Kent reported on the Februa= ry 21, 2005 all day Vision 20/20 Conference. He said consensus was reached on the Vision Statements for the individual sectors and that the overall Vision Statement is still in process. On January 19, Councillor Kent = advised that he participated in the Tsunami workshop at the Cowichan Valley Regio= nal District. He said that considerable valuable information was discussed by= the participants. On January 17, Councillor Kent participated in the Cairnsmore Neighbourhood meeting. He said that the purpose of this meeting was to prepare for the February 1 Public Safety &= amp; Emergency Services Committee meeting in the Council Chambers.<= /span> Councillor Caljouw said he attended the January 19 official opening of the new offices of the Multi-Cultural and Immigrant Aid Society. He noted the many valuable services that the Socie= ty provides in the community. Councillor Caljouw also advised that in discussions with Terri Dame of the Safer Futures organization, she advised him that she will have positive input for the February 1 Public Safety meeting. Councillor Maxwell reported that as Cha= ir of the Public Works Committee, he was monitoring the river levels over the last weekend. He said the water level was approximately 27” below t= he top of the main and secondary dykes. He said the Public Works department = was out looking after property concerns and did a good job.= Councillor Farkas reported on the Janua= ry 12 meeting regarding Economic Development in the Cowichan Region. She adv= ised that MP Jean Crowder was present. Ms. Crowder promised the gathering that= she would look into the unstable nature of the infrastructure funding program= and report back accordingly. Councillor Jackson advised that at 7:00 p.m. on February 9, 2005, the Cowichan Valley Museum will be highlighting their new Creamery Show at the Museum. She encouraged everyone to attempt to see this remarkable display.
	Mayor Coleman reported that on January = 16, he, Councillor Kent and Mr. Douville participated in the retirement celebration for Priscilla Lowe. Priscilla has been a volunteer with the Cowichan Valley Historical Society since 1985 and has been the Museum Cur= ator since 1989. Priscilla’s outstanding contribution to the Cowichan Valley Museum was well recognized at the event.
	Question Period – Council<= /u>
Potholes and Asphalt Failings	Councillor Newcomb asked the Administrator to obtain= a report from the Public Works Superintendent regarding the vast number of potholes and asphalt-failings that have occurred as a result of the recent signifi= cant snow and rain storms. He asked what repairs are occurring at present and = what the remedial requirements are for the long-term.
= ;	New Business
Montmagny, Quebec – Community Leaders Exchange P= rogram	For consideration was a memorandum dated January 7, = 2005 from Mayor Coleman. Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT Council endorse the concept of a renewed Canadian Community Leaders Excha= nge Program and encourage the implementation of such an exchange between Dunc= an and our Sister City of Montmagny, Quebec; AND THAT Council forward this recommendation to FCM with a view to having= the FCM Board endorse such a project, initiate discussions with the federal government to encourage the development of funding and administration of same, and forward the issue to the Annual General Meeting of the FCM for debate and approval. Carried. The Administrator was asked to get a report from the= FCM on the Community Leaders Exchange Program to-date outlining the benefits = of the program.
Heart &= ; Stroke Foundation Breakfast	Mayor Coleman reminded everyone about the 7:30 a.m. January 31, 2005 Heart & Stroke Foundation Celebrity Breakfast at the Silver Bridge Inn.
Special Council Meeting	Movd. Councillor G. Maxwell<= /span> Secd. Councillor S. Jackson<= /span> &= nbsp; THAT the Council of the City of Duncan resolve into Special Meeting (Committee= of the Whole) to discuss contract negotiations; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act).<= o:p> Carried.
	At 9:20 p.m., City Council resolved into Special Meeting. At 9:45 p.m., the following motion was = put:
	Movd. Coun= cillor S. Jackson Secd. Coun= cillor J. Farkas THAT the Special Meeting of City Council rise; AND THAT this meeting do now adjourn. Carried. = ; = ;
	= ; &n= bsp; = ; &n= bsp;
	Michael Coleman Mayor = ; &n= bsp; = ; &n= bsp; Paul Douville Corporate Officer

Correspondence